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Region D Business Meeting

SWE National Conference Nashville, TN October 25, 2007. Region D Business Meeting. Agenda. 10 min Introductions and Roll Call RG 5 min Adoption of agenda & approve minutes RG 5 min Elect Region Nominating Committee RG 10 min 2008 Region Conference update UM

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Region D Business Meeting

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  1. SWE National Conference Nashville, TN October 25, 2007 Region D Business Meeting

  2. Agenda 10 min Introductions and Roll Call RG 5 min Adoption of agenda & approve minutes RG 5 min Elect Region Nominating Committee RG 10 min 2008 Region Conference update UM 10 min 2009 Regional Conference UF 10 min Budget update Treas 15 min Governor's update RG 15 min Collegiate update RCR/NE 5 min CLCC coaches needed CLCC 10 min COR Motions RG New Business RG

  3. Region Leadership Team Region D Governor: Harmony Myers Lieutenant Governor - Karen Ramsey-Idem Treasurer - Sabrina DeJoannis Secretary - Kris Craven Nominating Committee Representative - Jackie Spear Leadership Coach (CLC) - Susan Floyd & Jacey Rogers Membership Coordinator (RMC) - Nancy Hunley Webmaster - Pamela Androff Data Officer - Judy Kersey Conference Committee Chair - Wendy Anderson Awards Committee Chair - Annmarie Connor

  4. Region Collegiate Team Region Collegiate Representative - Pamela Androff Region Collegiate Newsletter Editor - Suzi van den Heever Collegiate Interest Representative (CIR) - Beth Todd Region Collegiate Membership Coordinator (RCMC) - Jacey Rogers Collegiate Leadership Coaching Committee (CLCC) Ivelisse Del Valle-Figueroa Danielle Shuck Jackie Adams Sara Grano Freda Zifteh

  5. Roll Call – Region D COR Atlanta - 2 Charlotte Metrolina Eastern North Carolina Puerto Rico Smoky Mountain Tampa Bay Area Western Carolina Birmingham Central Florida North Alabama Space Coast – 2 Southeast Florida First Coast Central Sav River Area Upper Cumberland NW Florida Greater Asheville Chattanooga MAL Rep RCR

  6. Roll Call – Collegiate Sections University of Alabama University of Alabama in Birmingham University of Alabama in Huntsville Auburn University University of Central Florida Clemson University Duke University University ofFlorida Florida Institute of Technology Georgia Institute of Technology University of Memphis University of Miami North Carolina A&T State University University ofNorth Carolina at Charlotte University of Puerto Rico University of South Carolina University of South Florida University of Tennessee Tennessee State University Tennessee Tech. University Tuskegee Institute Vanderbilt University University of South Alabama FAMU/FSU College of Engineering Florida International University University ofTennessee at Chattanooga Mercer University Southern Polytechnic State University Georgia Southern University University of North Florida Embry Riddle Aeronautical University Polytechnic University of Puerto Rico Alabama A&M University University of West Florida DeVry University of South Florida CIG South Carolina State CIG Elon University

  7. Agenda 10 min Introductions and Roll Call RG 5 min Adoption of agenda & approve minutes RG 5 min Elect Region Nominating Committee RG 10 min 2008 Region Conference update UM 10 min 2009 Regional Conference UF 10 min Budget update Treas 15 min Governor's update RG 15 min Collegiate update RCR/NE 5 min CLCC coaches needed CLCC 10 min COR Motions RG New Business RG

  8. Region D Joint Business Meeting Agenda Voting Clarification: Region COR – COR representatives from the professional sections, Region D MAL & RCR. All – Region COR + 1 representative from each collegiate section. Vote on agenda – Region COR

  9. Approve Minutes Approve May COR Telecon meeting minutes Vote – Region COR

  10. Agenda 10 min Introductions and Roll Call RG 5 min Adoption of agenda & approve minutes RG 5 min Elect Region Nominating Committee RG 10 min 2008 Region Conference update UM 10 min 2009 Regional Conference UF 10 min Budget update Treas 15 min Governor's update RG 15 min Collegiate update RCR/NE 5 min CLCC coaches needed CLCC 10 min COR Motions RG New Business RG

  11. Region Elections FY09-FY10 – 2 year term Governor Lt. Governor FY09 – 1 year term Treasurer Secretary

  12. Nominating Committee Be composed of at least three voting members with no more than one member from each section or from the MAL. The chair of the NC shall be a nonvoting member of the committee elected by the members of the region council. Members of the NC may not become candidates during their tenure of service on the nominating committee. The NC shall propose at least one qualified candidate for each of the available positions, including the regional member of the Society’s nominating committee. Vote – Region COR

  13. Agenda 10 min Introductions and Roll Call RG 5 min Adoption of agenda & approve minutes RG 5 min Elect Region Nominating Committee RG 10 min 2008 Region Conference update UM 10 min 2009 Regional Conference UF 10 min Budget update Treas 15 min Governor's update RG 15 min Collegiate update RCR/NE 5 min CLCC coaches needed CLCC 10 min COR Motions RG New Business RG

  14. Agenda 10 min Introductions and Roll Call RG 5 min Adoption of agenda & approve minutes RG 5 min Elect Region Nominating Committee RG 10 min 2008 Region Conference update UM 10 min 2009 Regional Conference UF 10 min Budget update Treas 15 min Governor's update RG 15 min Collegiate update RCR/NE 5 min CLCC coaches needed CLCC 10 min COR Motions RG New Business RG

  15. Agenda 10 min Introductions and Roll Call RG 5 min Adoption of agenda & approve minutes RG 5 min Elect Region Nominating Committee RG 10 min 2008 Region Conference update UM 10 min 2009 Regional Conference UF 10 min Budget update Treas 15 min Governor's update RG 15 min Collegiate update RCR/NE 5 min CLCC coaches needed CLCC 10 min COR Motions RG New Business RG

  16. Agenda 10 min Introductions and Roll Call RG 5 min Adoption of agenda & approve minutes RG 5 min Elect Region Nominating Committee RG 10 min 2008 Region Conference update UM 10 min 2009 Regional Conference UF 10 min Budget update Treas 15 min Governor's update RG 15 min Collegiate update RCR/NE 5 min CLCC coaches needed CLCC 10 min COR Motions RG New Business RG

  17. Region Committees Conference Committee Awards Committee Spirit Committee IBM Award Committee

  18. RG update http://www.swe.org/regiond/Links/CORupdates.html

  19. Conference Committee Sent a survey to Region D Professionals Drawing for discounted Regional Conference in Miami Collegiate Survey – in the future

  20. Bylaws The Bylaws workshop -- Friday, 10/26 from 11-12 in the Renaissance Hotel (3rd level)

  21. Awards National – packet should be out by December 1st – most due June 30th, 2008 – awarded 2008 National Conference Regional – awarded at Region Conference (March 2008)‏

  22. Individuals Awards Achievement Upward Mobility Resnik Challenger Medal Rodney D. Chipp Distinguished Engineering Educator Distinguished New Engineer Fellow Distinguished Service Entrepreneur Work Life Balance Emerging Leaders New Faces of Engineering

  23. Collegiate Individual Awards Freshmen-Sophomore Member Junior-Senior Member Graduate Member Faculty Advisor Counselor

  24. Section Awards Career Guidance: Event/Series Program, Girl Scout, and Corning Incentive Grant (both)‏ Communication: Newsletter, Public Relations Program (professional only), Website (Coll, Pro, Region)‏ Membership: Collegiate Upgrade, Region, Membership Retention, and Membership Recruitment. (both)‏ Motorola Foundation Multicultural and Boeing Company Multicultural. (both)‏ Professional Development: Program, Event, Series, and Media. (pro only)‏

  25. Collegiate Awards Outstanding (New) Collegiate Section Collegiate Poster Competition Team Tech SME Bowl Region Collegiate Newsletter

  26. Other Info MCC Committee looking for members Conflict of Interest Forms Welcome Chattanooga section Outreach committee – host a “Wow” That's Engineering Event Region/Section History – for 60th anniversary (May 2010)‏ Nashville Conference Update

  27. Celebrate SWE Divas! Dress like a diva Seating Professionalism Theme song 2 minute presentation

  28. Agenda 10 min Introductions and Roll Call RG 5 min Adoption of agenda & approve minutes RG 5 min Elect Region Nominating Committee RG 10 min 2008 Region Conference update UM 10 min 2009 Regional Conference UF 10 min Budget update Treas 15 min Governor's update RG 15 min Collegiate update RCR/NE 5 min CLCC coaches needed CLCC 10 min COR Motions RG New Business RG

  29. RCR Role Act as the link from the collegiate sections to the Region and National Society. Report to Region Governor Attend National Conference: facilitate the region collegiate meeting attend the COR meeting vote on behalf of the collegiate members in your region Attend Region Conference facilitate the collegiate meeting Work closely with the Region Leadership Team

  30. Serve as the RCR Alternate Report to Region Governor Publish Region Collegiate newsletter, min 2/year Attend National & Region Conferences Work closely with the Region Leadership Team RCNE Role

  31. Collegiate on the Board Role Sits on the Board of Directors as a Non-voting Member Acts as the Collegiate Voice on the Board of Directors Acts as a mentor for RCRs and RCNEs Serves on Various National Committees Requirements: At least 2 years as a SWE member Current College Student or recent Graduate (<1 yr as professional at time installed)‏ Served 2 Years in any combination of these roles: RCR Section President Member of a National Committee

  32. RCR/RCNE Election Process Apply online! (Jan 4 – Feb 8)‏ Survey Monkey application link will be sent out to Collegiate members in Region Bios will be posted on the region website Candidates will speak at region conference

  33. RCR/RCNE Election Process Voting: Section president will submit the vote for the section Sections not able to attend region conference: Vote online starting 2 weeks before conference (Feb 15)‏ On-line voting ends 1 week before conference (Feb 22)‏ Live voting will take place at region conference RCR and RCNE are elected by a majority of the ballots cast (online + live votes). Governor announces new RCR & RCNE at conference

  34. Section Status Good Standing: Paid Section President and Treasurer 8 additional paid members for 10 total Paid SWE Counselor (different from a faculty advisor) Submitted Annual Report Submitted Financial Report

  35. Section Status Sections missing SWE Counselors University of Memphis North Carolina A&T State U. North Carolina State Tennessee State University Tuskeegee Institute Florida International University U. of Tennessee at Martin Mercer U. Embry Riddle Polytechnic U. of Puerto Rico

  36. SME Bowl Hosted by Exxon Mobil Saturday from 1:00-5:00 PM  1st Place Region Prize $2000  Individual Team Member Prize $100 2nd Place Region Prize $1500  Individual Team Member Prize $75 3rd Place Region Prize $1000 Individual Team Member Prize $50

  37. All-President’s Meeting Friday at 8 AM Required meeting! President OR one representative from each section Many more discussion topics $1000 from SME Bowl last year?

  38. Region Communication Region website Region newsletter

  39. Agenda 10 min Introductions and Roll Call RG 5 min Adoption of agenda & approve minutes RG 5 min Elect Region Nominating Committee RG 10 min 2008 Region Conference update UM 10 min 2009 Regional Conference UF 10 min Budget update Treas 15 min Governor's update RG 15 min Collegiate update RCR/NE 5 min CLCC coaches needed CLCC 10 min COR Motions RG New Business RG

  40. CLCC Coaches Needed Coach Needed for these areas: University of South Carolina, Georgia Southern, and Clemson Auburn, Georgia Tech, Mercer, UT at Chattanooga, UAB, Southern Polytechnic State University University of Miami, FIT, FAU, FIU, USF, UCF, Embry-Riddle, FSU/FAMU

  41. Agenda 10 min Introductions and Roll Call RG 5 min Adoption of agenda & approve minutes RG 5 min Elect Region Nominating Committee RG 10 min 2008 Region Conference update UM 10 min 2009 Regional Conference UF 10 min Budget update Treas 15 min Governor's update RG 15 min Collegiate update RCR/NE 5 min CLCC coaches needed CLCC 10 min COR Motions RG/RCR New Business RG

  42. Bylaws Changes Bylaws Change Proposal 1: Define international members and establish international member coordinator. Summary: Add a new article to our bylaws stating that any member not a member of a region is a international member. The international members will have a coordinator appointed by the president. Conditional Bylaws Changes (only vote if Proposal 1 passes)‏ Revise Article VIII (Members At Large), Section 1 to reflect the definition of a MAL vs. International Member Revise Article III (Officers), Section 2.A.3. to include International Member Coordinator as an appointed position Revise Article V (COR), Section 1.B.2. and 1.B.3. to reflect the change in COR Each region would have one MAL Rep for every 100 MAL members One MAL rep for every 100 members who do not reside in a region (international members).

  43. Bylaws Changes Bylaws Change Proposal 2: Change COR quorumSummary: Change quorum of COR (number of members needed in attendance to conduct business) from 2/3 of the members to a majority of the membership. Bylaws Change Proposal 3: Change number of Collegiate members on COR Summary: Instead of having one collegiate representative per region on COR, regions could have up to 2 COR reps depending on how many collegiate members are in their region.

  44. Motions Motion 1: Joint membership Summary: Allow the BOD to extend the joint membership offering with NSBE and SHPE for three more years provided that the dues remitted to SWE are not less than 70% of the SWE dues. Motion 2: Joint collegiate membership Summary: Allow the BOD to initiate a joint membership offering with NSBE and SHPE to collegiate members for a three-year trial period with the dues remitted to SWE to be not less than 75% of the SWE dues. Motion 3: Joint membership extension Summary: In above motions, allow AISES to be added to the groups that we have joint membership with.

  45. Motions Motion 4: Adopt Strategic PlanSummary: View the strategic plan online if you wish (it's long!)‏ Motion 5: Adopt COR ProceduresSummary: Updated COR Procedures document to reflect how it is run today. Motion 6: Contingency Reserve Fund ResolutionSummary: Each year 25% of the National Conference profit is transferred to the Contingency Reserve Fund. Instead, BOD would like to transfer that 25% to the General Budget.

  46. Agenda 10 min Introductions and Roll Call RG 5 min Adoption of agenda & approve minutes RG 5 min Elect Region Nominating Committee RG 10 min 2008 Region Conference update UM 10 min 2009 Regional Conference UF 10 min Budget update Treas 15 min Governor's update RG 15 min Collegiate update RCR/NE 5 min CLCC coaches needed CLCC 10 min COR Motions RG/RCR New Business RG

  47. Next Meeting March 1st, 2008, Coral Gables, FL

  48. Adjourn Motion to adjourn?

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