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Student Support Reports – Data at Your Finger Tips!

Student Support Reports – Data at Your Finger Tips!. Graduate Student Assistants (GSAs), National Science Foundation (NSF) and Financial Aid Package Reports Brian Robson & Elaine Nowak Student Administration Team November 19, 2008. What we want to accomplish….

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Student Support Reports – Data at Your Finger Tips!

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  1. Student Support Reports – Data at Your Finger Tips! Graduate Student Assistants (GSAs), National Science Foundation (NSF) and Financial Aid Package Reports Brian Robson & Elaine Nowak Student Administration Team November 19, 2008

  2. What we want to accomplish…. • Build awareness about reports available today in HEPROD. • Don’t have to know Business Objects to run! • Developed for specific purposes but can solve many reporting needs. • FA reports are nicely documented in My LINC. Go to https://maislinc.umich.eduand Search “Report Manager, “ “NSF,” or “GSA.” • Or https://maislinc.umich.eduand navigate Catalog > Student Administration > Financial Aid > Reports

  3. GSA ReportsFive types of reports in HEODS, developed to provide a wide range of information on GSAs in your department A. FA – Student Financials and Financial Aid B. FA - Personal and Enrollment Data C. FA - Job Data D. FA - Classes Taught E. Benefits – GSA Benefits Eligibility • All reports can be run to Excel via PsQuery • Security Role for access: FA HE GSA REPORTS VIEWER • FA report Navigation: Financial Aid>UM FA Merit Aid>UM GSA Reports

  4. A. FA - Student Financials and Financial Aid Data- what is financial status ofmy GSAs? Report name: GSA Customer Account • Shows financial aid and related charges (tuition & fees, insurance, etc.) per term • Calculates the difference between aid and costs • Reports by Acad Prog - students in the selected “owning” academic department(s) who have a GSA appointment in a specified term range

  5. GSA Customer Account Report

  6. B. FA - Personal and Enrollment Data- are my GSAs enrolled? Report Name: GSA Bio/Demo and Student Records • Includes residency, ethnicity, citizenship and enrollment data • Flags GSAs enrolled for fewer than 6 credits • Reports by Acad Prog - students in the selected “owning” academic department(s) who have a GSA appointment in a specified term range

  7. GSA Bio/Demo and Student Records report

  8. C. FA - Job Data- what is the employment status of my GSAs? Report Name: GSA Job • Includes appt. dates, effort and compensation rates per student • Shows counts of GSAs, sum of FTE by dept, and sum of comp rate per term • Can be run by academic prog, appointing dept or funding dept

  9. GSA Job by Acad Prog report

  10. D. FA - Classes Taught- what classes are my GSAs teaching? Report Name(s): GSA Classes Taught • Shows all classes ever taught along with enrollment totals per GSA • Shows number of terms taught • Useful for assigning GSIs to particular classes in the future • Can be run by academic prog or by one Emplid

  11. GSA Classes Taught report

  12. E. Benefits – GSA Benefits Eligibility - does my GSA have benefits coverage? Report Name: GSA/Fellowship Benefits Report • Replicates Graduate Student Coverage report mailed quarterly • Can be run by appointing Dept or by one Emplid Navigation: Benefits>UM Reports>GSA/Fellowship Benefits Report Details on this report will be included in an HRMS session at 4:15pm: Fellowship Benefit Upload Process

  13. Financial Aid Student Package Reports- How can I share information with my scholarship committees? • Developed as a comprehensive snapshot to assist aid administration across campus. • Three “flavors” – decide what you like best and use that version – no need to run all three. • Summary – Includes academic, bio/demo and awards but not need assessment information • By Term – Everything above plus need assessment, organized by term (my personal favorite) • By Item Type – everything above but organized by Item Type

  14. Financial Aid Student Package Reports • Find the report at Financial Aid > UM FA Merit Aid > UM Student FA Package Reports • Access included in the FA AWARD ENTRY VIEWER role. • Let’s take a look! How might you and your department use these reports?

  15. National Science Foundation Reports- I need quick summary information! • Developed to meet NSF Survey of Graduate Students & Post Docs in Science & Engineering Requirements • Terrific feedback about the amount of work eliminated for the 40+ departments that have to report. • Data so rich (you gotta wear shades) and nicely summarized that non-NSF reporting departments find it useful • Find the report package at Financial Aid > UM FA Merit Aid > UM NSF Survey • Special access role – FA NSF SURVEY VIEWER. • Great reference document in My LINC. Go to https://maislinc.umich.eduand search “NSF.”

  16. Wow! Scary!! What are all these thing??!?

  17. NSF Survey Reports • 11 files generated when report is run: • The two PDFs are the summary data – great snapshot for the programs you support • Seven .csv files (can open as Excel – instructions included) to document data details that comprise your summaries • The .out and .log files related to the processing run – feel free to ignore. • Let’s look at a summary…

  18. Wrap Up • Student Administration collaboration with M-Reports – expect cool stuff ahead! • M-Reports focus on information integration – data cubes pre-loaded with related information instead of joining universes in Business Objects. Comments? Questions?

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