2013 washington 21st cclc evaluation march 1 webinar
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2013 Washington 21st CCLC Evaluation March 1 Webinar. Neil Naftzger and Samantha Sugar March 1, 2013. Topics. Review site coordinator and staff survey data collection efforts and address any questions project directors have about the process

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2013 Washington 21st CCLC Evaluation March 1 Webinar

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2013 washington 21st cclc evaluation march 1 webinar

2013 Washington 21st CCLC EvaluationMarch 1 Webinar

Neil Naftzger and Samantha Sugar

March 1, 2013


Topics

Topics

  • Review site coordinator and staff survey data collection efforts and address any questions project directors have about the process

  • Review suggestions for modifying the leading indicator reports

  • Highlight the new local evaluation guidelines


Survey timeline

Survey Timeline

  • Site coordinator and staff survey data collection interface is now open

  • Emails to project directors containing survey links were sent on Friday, February 22

  • Complete surveys from site coordinator and afterschool program staff are due April 5th


Survey administration process

Survey Administration Process

  • Once logged into the Project Director Survey Management page:

    • Ensure the centers listed for a given grant are correct and send any corrections needed to [email protected]

    • Under the name of each center, a survey Web link unique to each center is provided

    • This link needs to be forwarded to the site coordinator for that center

    • When the link is clicked on, the respondent will be asked to create a survey account and then be prompted to take the survey in question

    • Site coordinators and staff will utilize the same link to create a survey account and take the survey for their role in the program

    • You can return to the Project Director Survey Management page to view the completion status of surveys and send emailreminders

    • ideally, a minimum of 12 staff per site should be identified per center


Questions about leading indicators

Questions About Leading Indicators

  • Site coordinator survey will contain questions about the leading indicator reports and the advanced planning with data sessions held last fall

  • Interested in learning what impact these efforts have had, if any, on internal program improvement efforts

  • How have you or your staff used the leading indicator reports and/or the tools provided in the advanced training with data session to inform quality-related discussions in your program?


Leading indicators

Leading Indicators

  • The collection of site coordinator and staff survey data represents the start of the leading indicator reporting process for 2012-13

  • Goal is to make leading indicator reports available in PPICS by August 15, 2013

  • Now is the time to make any changes to the leading indicator reports to make them more useful for programs


Suggestions

Suggestions

  • Provide more clarity on the presentation and interpretation of youth outcome data

  • Allow for the presentation of leading indicator data at the grantee level

  • Include a more dashboard-like summary at the top of the report

  • Allow access to data obtained from state data warehouses to further support local evaluation efforts


Questions

Questions

  • What additional changes would you recommend be made to the leading indicator reports?

  • What changes should be made to the rollout of the reports and processes to support report utilization?


Ppics data collection schedule

PPICS Data Collection Schedule


Ppics webinars

PPICS Webinars

  • Two Webinars will be held in April and May 2013 to provide a review of PPICS reporting requirements

    • Friday, April 19th at 10:00 am Pacific - General Overview of APR Reporting Requirements

    • Friday, May 3rd at 10:00 am Pacific - Focus on the WA Attendee Module


Local evaluation guidelines revisions purpose

Local Evaluation Guidelines Revisions - Purpose

  • More structure with more freedom

  • Reduce redundancies

  • Improve the quality of reports


Local evaluation guidelines revisions method

Local Evaluation Guidelines Revisions - Method

  • Use multiple data sources to justify revisions

    • Local Evaluator Interviews

    • Project Director Interviews

    • Survey data

    • AIR review of local evaluation reports

  • Review of draft revisions by LIAG


Local evaluation guidelines revisions findings

Local Evaluation Guidelines Revisions – Findings

  • Program goals & objectives

  • Remove requirement on more cumbersome data elements

  • Guidance on how to present data

  • Guidance on how to include other sources of data

  • Inclusion of a logic model/theory of change

  • Guidance on support provided by local evaluator

  • Need for annual meeting for local evaluators

  • Need for exemplars of quality reports


Local evaluation guidelines revisions changes made

Local Evaluation Guidelines Revisions – Changes Made

  • Evaluation Process

  • Guidance on timelines, goals and objectives, evaluation plans.

  • Guidance on submitting and reviewing reports

  • Report Content

  • Required elements

  • Recommended elements

  • Report Format

  • Guidance on expectations


Local evaluation guidelines revisions

Local Evaluation Guidelines Revisions

  • Available by Friday, March 8th!


For additional help

For Additional Help


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