Career Banding Overview for Employees

1. Career Banding Overview forEmployees

2. What is career banding? A new human resources system that affects the way we • classify jobs • hire people • pay employees • promote employees • evaluate employees • provide career development opportunities for our employees

3. Why are we banding? • Directed by Office of State Personnel as a statewide change • Reduces the number of job classes and titles in state government • Gives managers more flexibility in setting pay and granting promotions • Emphasizes career growth for employees • To ensure that our pay ranges are more competitive with local market More on this one in the next slide!

4. Reality Check … Budget money must be available for raises! Unfortunately, no statewide budget money was allocated for this move to Career Banding. So, no one can expect any salary increases initially. But …

5. What’s in it for me? When your job is banded, you will have the potential for: • Opportunities for career development without changing jobs since your new broader job title is likely to cover a broader pay range. • Pay raises based on demonstrating increased competencies approved for your job (more about this later) • Pay raises based on the “market rate” (average pay of others in your line of work) … if and when there is budget money available

6. Statewide Job Families Your job will fall in one of the following new Job Families: • Administrative and Managerial • Information Technology • Law Enforcement and Public Safety • Information and Education • Human Services • Medical and Health • Institutional Services • Operations and Skilled Trades • Engineering and Architecture • Natural Resources and Scientific

7. Banding Example Administrative and Managerial Job Family Administrative Support Career Branch Four Banded Class Titles Administrative Support Associate Administrative Support Specialist Administrative Support Supervisor Executive Assistant These 4 banded classes will replace 80 current classifications affecting 18,000 employees statewide.

8. How Will We Convert Current Classes to Banded Classes? Example: Sally is currently an Administrative Secretary I. Her new banded class title will be Administrative Support Associate. Processing Assistant II Public Information Assistant II, V Clerk-Typist (III) Data Entry Operator II, III Data Control Clerk III, IV Word Processor III, IV Postal Window Clerk Lead Work III, IV,V Correctional Clerk-Typist I, II Admin. Secretary I, II Continued …

9. How Will We Convert Current Classes to Banded Classes? Example Continued: Her supervisor reviewed each of the competencies required for her job and found that Sally was currently demonstrating a majority of the Journey Level Competencies on the job. (See examples under “Attention to Detail” below). Sally’s level will be Journey.

10. How Will Your Current Job be Converted to a Banded Class? • Your managers have worked with HR experts to select the competencies and key job activities required for each Banded ClassTitle (Examples: Public Safety Officer, Administrative Support Associate). • These competencies have been “leveled” at either Contributing, Journey, or Advanced depending on the types of skills needed for the job. Note: You will continue to have a workplan and be evaluated on performance. The workplan will be focused more on what you achieve (outcomes) vs. day-to-day tasks that were often measured for your ratings in the past.

11. What is a competency? Competencies are the observable and measurable set of: • skills • knowledge • abilities • behaviors that are necessary to perform the job. Competencies will become the basis for pay decisions. Pay increases will no longer be based solely on years of service or performance ratings. (We will also get cost of living adjustments when granted by the legislature.)

12. Contributing Competencies • Knowledge, skills, abilities and successful work behaviors that are minimallyrequired for an entry level position.

13. Journey Competencies • Fully applied body of knowledge, skills, abilities and successful work behavior required for the position.

14. Advanced Competencies • The highest or broadest scope of knowledge, skills, abilities and work behavior required in the position.

15. How Will Your Current Job be Converted to a Banded Class? (cont’d.) • The level of your job is based on the needs of the organization – the day-to-day competencies that you regularly demonstrate in your division, facility, or school. If you have the capability to or past experience working at a higher level (advanced level Public Safety Officer or advanced level Administrative Support Associate, for example) but your work unit does not require this higher level work, you cannot “move up” or be assessed at the higher level. You may still have the potential for pay increases within your level, however, since the pay range may reach a higher level than what you are currently being paid.

16. How Will Your Current Job be Converted to a Banded Class? After selecting what banded class titles are needed for your work unit …. • Your supervisor will decide which competencies and levels you are currently demonstrating on the job. • You will then have a new Banded Class title and level. Examples: Current Title: Administrative Secretary I. Current Title: Police Officer I New Title: Public Safety Officer, Contributing Level New Title: Administrative Support Associate, Journey Level

17. Where Will I fit in the Banded Class Pay Range? Public Safety Officer Example Fully demonstrates Contributing level competencies Fully demonstrates Journey level competencies Fully demonstrates Advanced level competencies max min CRR JMR ARR $49,300 $25,200 $29,643 $33,200 $39,176 New hires or employees who do not possess or demonstrate all of the C Level competencies New hires or employees who demonstrate some of the C Level competencies and some of the J level competencies New hires or employees who demonstrate some of the J level competencies and some of the A level competencies Employees who demonstrate all of the A level competencies and some higher level banded class competencies CRR = Contributing Reference Rate JMR = Journey Market Rate ARR = Advanced Reference Rate

18. Where Will I fit in the Banded Class Pay Range? Business & Technology Applications Analyst Example Fully demonstrates Contributing level competencies Fully demonstrates Journey level competencies Fully demonstrates Advanced level competencies max min CRR JMR ARR $87,000 $37,000 $48,750 $58,500 $70,200 New hires or employees who do not possess or demonstrate all of the C Level competencies New hires or employees who demonstrate some of the C Level competencies and some of the J level competencies New hires or employees who demonstrate some of the J level competencies and some of the A level competencies Employees who demonstrate all of the A level competencies and some higher level banded class competencies CRR = Contributing Reference Rate JMR = Journey Market Rate ARR = Advanced Reference Rate

19. The Competency Assessment Meeting with your Supervisor Discuss and ask questions as needed for the following: • Make sure that you understand how your level was determined. • Bring any proof you have of the type of work you are doing to make sure that your supervisor knows what skills you’re currently using on your job. • Make suggestions and ask for help as needed in planning for how you can increase your competency levels (if appropriate).

20. Dispute Review Process • If you cannot resolve a problem related to how pay is set in your new banded class with your supervisor, you may be able to file a dispute. • A Dispute Review Process is currently being developed for pay disputes related to Career Banded positions. • You will receive more information when the policy is finalized. • Contact your local HR Office if you have questions.

21. Your Role • You are the director of your own Career Development! Talk to your supervisor about … • What career advancement you may be able to work toward in your current situation. This may include: • Increasing your competency levels through on-the-job training or cross training. • Other promotional opportunities within your new Career Band or other Career Branches. Contact your local HR office for information on other career opportunities and what competencies are required.

22. Resources • DHHS Banding Website: http://www.dhhs.state.nc.us/humanresources/banding Includes Banding Brochure, Definitions, Frequently Asked Questions, etc. • Contact your local HR office with any questions related to Career Banding.