BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)

1. BC Timber SalesEnvironmental Management System (EMS) and Sustainable Forest Management (SFM) Refresher Training (for Web-based use)

2. Acronyms used in this training BCTS = BC Timber Sales BA = Business Area, ie: regional BCTS office LPC = Licencee, Permittee or Contractor LWCP = Licencee With Cutting Permit EMS = Environmental Management System EOP = Environmental Operating Procedure EFP = Environmental Field Procedure EPRM = Emergency Preparedness & Response Manual ERP = Emergency Response Procedure SFMP = Sustainable Forest Management Plan

3. 1. What’s first - EMS Review • A quick review of the basics of EMS: PLAN – DO – CHECK - RESPOND • What is ISO 14001, and • The BCTS approach

4. EMS Review Scope of the BCTS EMS • Defining the scope The activities and locations where the EMS is applied and implemented • Defining the activities • Operational Planning (i.e. layout, cruising, etc) • Harvesting (i.e. falling, skidding/yarding, processing, loading) • Roads (i.e. subgrade construction, surfacing, culvert installs) • Silviculture (i.e. site prep, planting, surveys) • Defining the locations • Areas of land from which timber is sold or will be sold • All other areas covered under a permit or contract • Not the LPC’s camps, shops or off-site facilities

5. EMS ReviewWhy Do We Need an EMS? • To protect the environment • To allow an outside, 3rd party auditor to verify our claims that BCTS protects the environment • To have an efficient system for improving our business

6. EMS ReviewWhy Do We Need an EMS? • Due Diligence defense considers if the following are in place: • Preventative system (e.g. EMS) • Training programs • Internal / external audits • Risk assessments • Contingency plans designed to prevent events • BC Timber Sales EMS offers all of these elements

7. EMS Review What is our EMS? • Defines the environmental performance we’d like to achieve • Describes who will do what, when, to achieve it • Clear roles and responsibilities at all levels of BCTS and for our LPC’s • Always evaluating and improving the system and our performance

8. EMS Review What is ISO 14001? • A standard (ISO 14001-2004) that defines the necessary elements of an effective environmental management system • Recognized internationally • Implementation in Canada overseen by the Standards Council of Canada

9. EMS ReviewWhat does ISO Certification mean? • The BCTS EMS meets the ISO 14001 standard and • Independent auditors confirm that BCTS is following the practices and procedures that are outlined in the EMS

10. EMS Review ISO 14001 Certification Does Not: • Verify our forest management practices • Verify that our products come from certified forests • Allow us to use a certification stamp on our products

11. EMS Review Plan-Do-Check-Respond • The EMS is based on a “continual improvement” loop: Do Check Plan etc… Respond

12. EMS Review 1. The PLAN • EMS Policy • States the guiding principles of our EMS • Commits to: • Meeting all laws • Preventing pollution, protecting the environment • Continually improving

13. EMS Review 1. The PLAN • Aspects “An element of an organization’s activities that can interact with the environment” An environmental aspect lies between an activity and an impact: Alter or Influence: Soil Productivity and Stability Road Construction Landslide

14. EMS Review 1. The PLAN • Aspects Higher risk environmental aspects are given priority. Examples are: • Uncontrolled: Fire • Spillage of: Chemical products • Spillage of: Fuel / Oil products • Improper disposal of: Hydrocarbons • Alter or influence: Hydrology characteristics • Alter or influence: Species at risk

15. EMS Review 2. DO • Implement “Operational Controls” • EFP’s in the field • EOP’s for BCTS staff • Preworks for all LPC’s • Monitoring and inspecting of activities • Checklists guiding key activities • Must know the requirements for the tasks you are doing

16. Checklists: CHK-001 Planning Prework Form CHK-002 Harvest & Roads Prework Form CHK-003 Silviculture Prework Form CHK-004 Planning Inspection-Monitoring Form CHK-005 Harvest & Roads Inspection-Monitoring Form CHK-006 Silviculture Inspection-Monitoring Form CHK-007 Incident Report Form CHK-008 Emergency Response Test-Drill Report Form EFP 1 - General 2 - Project Supervision 3 – Development and Planning 4 – Roads, Bridges, and Culverts 5 - Harvesting 6 – Fuel Handling 7 – Dryland Sort EOP 1 – Planning 2 – LP Operations 3 - BCTS Projects 4 - LWCP Planning 5 - LWCP Operations 6 - Incident Reports EMS Review2. DO

17. EMS Review2. DO • Must be trained for the tasks you are doing • Training requirements are identified in the Training Matrix provided at the BCTS Prework

20. EMS Review3. CHECK

21. EMS Review3. CHECK

22. EMS Review4. RESPOND • Action Plans are written during inspections – who is to do what, by when • EMS modifications / improvements will be assigned as Action Plans or in annual reviews • Issues will be investigated and Action Plans assigned to address root causes • All actions will be assigned, tracked & followed up

23. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

24. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOP) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFP)

25. Overview : Emergency Response Manual (ERM) • Addresses 3 types of emergency: • Fire • Spill • Landslide or major erosion event • Provides: • Preparedness information • Response procedures • Contact information • References the Emergency Response Plan Form to be completed for each Project

26. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

27. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

28. Overview: Emergency Response Plan • The ERP must be completed and maintained at the worksite • All workers must know the location of the ERP • All workers must be able to effectively use the information found in the document

29. Highlights: Emergency Response Plan • Contains names and phone numbers of key personnel • Contains emergency phone numbers of key agencies (PEP, Fire Reporting Centre, etc) • Contains spill response steps for Fire, Spills, and Erosion events • Contains locations of spill and fire equipment (Note: on site fire tools and equipment will be determined at the BCTS Prework in accordance with the Wildfire Act and Regulation) • Contains names of trained personnel (Note: on site personnel trained to the S-100 standard will be determined at the BCTS Prework in accordance with the Wildfire Act and Regulation) • Contains test or drill requirements

30. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

31. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

32. Overview: Environmental Field Procedures Purpose: Methods to minimize environmental impacts

33. Highlights: EFP 01 - General • General procedures provided to all workers and designed to minimize impacts while conducting License or contract operations for BCTS • Key Highlights • Prework awareness • Project Plan awareness • Monitoring the work • Site maintenance & Emergency Preparedness • Stop Work criteria

34. Highlights: EFP 02 – Project Supervision • General procedures provided for all field supervisors and designed to minimize impacts by providing clear responsibilities for those who oversee workers during License/Contract operations • Key Highlights • Prework components and documentation • Supervisory responsibilities & Stop Work criteria • Monitoring and Inspections • Documentation management • Emergency Reporting procedures

35. Highlights: EFP 03 – Development and Planning • General procedures provided to all workers performing operational planning activities and designed to minimize impacts in the field • Key Highlights • Project Plan preparation • Field work requirements • Data integration into layout & design work • Stop Work criteria

36. Highlights: EFP 04 – Roads, Bridges, and Culverts • General procedures provided to workers performing construction, maintenance, inspection and deactivation activities and designed to minimize impacts in the field • Key Highlights • Road & Bridge inspection criteria • Construction, maintenance, deactivation procedures • Bridge & Major Culvert installation, maintenance, and removal precautions and criteria • Disposal procedures • Stop Work criteria

37. Highlights: EFP 05 - Harvesting • General procedures provided to workers performing harvesting activities and designed to minimize impacts in the field • Key Highlights • Procedures and criteria for: • Falling • Yarding, Skidding and Forwarding • Loading, processing, and hauling • Stop Work criteria

38. Highlights: EFP 06 – Fuel Handling • General procedures provided to all workers involved in handling, storing, and transporting of fuel during regular activities and designed to minimize the potential of pollution • Key Highlights • Fuel storage and Handling • Refueling requirements • Spill response references • Stop work criteria

39. Highlights: EFP 07 – Dryland Sort and Log Loading • General procedures provided to workers performing sort yard activities and designed to minimize impacts to sensitive areas and watercourses or water bodies • Key Highlights • Sort yard operational requirements • Stockpiling & disposal of waste • Stop Work criteria

40. Other EMS Requirements Do Check Plan etc… Respond

41. Checking the Progress • The BCTS staff approach • Monitoring • Informal visits to the worksite to focus on key risk issues • May or may not be documented (CHK 004-006 can be used for documentation of monitoring) • Inspections • Formal visits to conduct thorough worksite assessments • Purpose: to identify deficiencies and trends, to collect data • Frequency: as determined by the Risk Ranking • Primary benefits of Inspections – identifying deficiencies and trends, initiating corrective action, ensuring follow up

42. Checking the Progress • The LPC Approach • Supervising (similar to monitoring by BCTS) • Continual on-site checking of work progress, conformance to operational and EMS requirements • May be documented in diaries or on forms • Inspections • Formal worksite assessments by the field supervisor • Purpose: to identify deficiencies and trends within the workplace • Frequency: as determined at the BCTS Prework • Type of Inspections • Operational and EMS

43. Other EMS Requirements Do Check Plan etc… Respond

44. Respond – Corrective Action • The BCTS Approach • If deficiencies or trends are noted during monitoring visits or formal inspections, corrective action will be initiated through: • Documentation on the Inspection Forms • Documentation on the Incident Report Forms • Documentation on Notices to Comply • Issue Tracking System entries (ITS) • If deficiencies or trends are noted during Audits, corrective action will be initiated through Audit Action Plans

45. Respond – Corrective Action • The LPC Approach • Deficiencies or trends noted during routine supervision or formal inspections should be followed up ASAP with corrective action • Immediate Action (i.e. cleaning up the spill) • Preventative Action (i.e. further training or change to work procedures) • If noted during inspections, corrective action should be noted on form along with the date when corrected

46. Be Prepared for Audits • Workers • Know the location of the EFP’s and the ERP and have them readily accessible • Participate in Preworks prior to commencement of the project • Follow the procedures outlined in the EFP’s to minimize site deg, contamination, and erosion • Be able to explain how to respond to spills, fires, and major landslides or erosion events • Make sure you have spill kits and fire tools available to you and they are in working order

47. EMS SUMMARY • Plan – Know how to operate with regard to the environment • Do – Follow procedures while conducting business that protect the environment / achieve your plan • Check – Take the time to review how you do vs. what the plan states • Respond – Take action and learn from your performance to do better next time

48. SUSTAINABLE FOREST MANAGEMENT

49. 1. What’s first - SFM Review • A quick review of the basics of Sustainable Forest Management Plans • What is Z809 (2002) and SFI, and • The BCTS approach

50. SFM Review Types of SFM Certifications • CSA Z809(2002) – describes how a sustainable forestry management plan (SFMP) should be developed, implemented, and maintained • SFI – similar in scope and application to CSAZ809, American • FSC -similar in scope and application to CSA Z809, International