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3 Gaps. GAP 2 Online Editing. Growth through Knowledge. Editing - Problems. Offline Editing Long winded: Check out->download->edit->upload->Check In Forget to delete local copy Multiple versions everywhere Using mail system as file-system Still saved on network drives

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3 Gaps

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3 Gaps

GAP 2

Online Editing

Growth through Knowledge


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Editing - Problems

  • Offline Editing

    • Long winded:

      • Check out->download->edit->upload->Check In

    • Forget to delete local copy

    • Multiple versions everywhere

    • Using mail system as file-system

    • Still saved on network drives

    • No real collaboration

    • Not acceptable in secure environments

    • People not really using DMS, unless forced

Growth through Knowledge


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Editing - Problems

  • Current Online Editing

    • Simple Files only – text/html

    • Option for Webdav/CIFS

    • CIFS slow and very chatty over WAN

    • Really Windows only

    • Can edit from network drive via CIFS

    • Mount webdav as network place

    • With mounting – not really in DMS

Growth through Knowledge


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Editing - Problems

  • Webdav Online Editing

    • Only limited applications

    • Only Internet Explorer

    • Only MS Windows

    • Apart from above, good option

Growth through Knowledge


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Editing - Problems

  • Sharepoint protocol Online Editing

    • Only limited applications – MS Only

    • Only Internet Explorer

    • Only MS Windows

    • Apart from above, good option

Growth through Knowledge


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Editing - Problems

  • GoogleDocs Online Editing

    • Really offline editing in the cloud

    • Same problems as with online editing

    • Checkout to Google

    • Checkin from Google

Growth through Knowledge


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Editing – What would be ideal?

  • Editing Ideal

    • Documents does not leave Alfresco

    • Documents secure

    • Seamless editing

    • Secure online editing

    • Platform independent

    • Available for all applications

    • Edit anywhere

Growth through Knowledge


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Editing – What is the solution?

  • Firefox Webdav plugin

    • Developed with NWU

    • Same problems as with Webdav online Editing

    • But, Internet Explorer dependency gone

    • Updates needed every time firefox upgrades

    • Only still for MS Windows

Growth through Knowledge


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Editing – What is the solution?

  • Browser Online Editing

    • Secured partnership with 3rd party

    • Will be available Q4 2011

    • No need for native office apps

    • Available from anywhere

    • Only Office documents currently

    • Following formats:

      • Doc: doc, docx, rtf, odt, sxw, html, txt

      • Sheet: xls, xlsx, ods, sxc, csv, tsv

      • Present: ppt, pps, odp, sxi

Growth through Knowledge


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Editing – What is the solution?

  • Native Online Editing

    • Client side editing using native applications

    • Emulate drive on client machine in background

    • Direct editing through webclient using browser plugins

    • Protocols CMIS & Proprietary REST

    • All native applications

    • Platform independent

    • Client-side driver/app needed

Growth through Knowledge


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3 Gaps

GAP 3

Document Manipulation

Growth through Knowledge


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Document - Problems

  • Need to do everything offline

    • Standard Header & Footers

    • Watermarks

    • Signatures

    • Annotations

    • Comments

    • Review Remarks

Growth through Knowledge


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Document - Problems

  • Not so easy

    • Split Documents

    • Compare Documents

    • Combine Documents

    • Compile Document parts & Assemble

Growth through Knowledge


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Document - Problems

  • Scanned Documents

    • Smaller

    • Better quality

    • Searchable

Growth through Knowledge


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Document – What would be ideal?

  • Ideal

    • Single Format for all documents

    • Same tools for everything

    • Tools online available in environment

    • Portable format for any device

    • Long-term storage

    • Compare versions online

    • Secure

    • Artifacts stored with document, always

Growth through Knowledge


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Document – What is the solution?

  • PDF – Portable Document Format

    • Same format for everything

    • Web tools for redlining, drawing, writing

    • Not word processing, but good enough for reviews and others

    • Insertion of watermarks, headers, footers

    • Combining of documents

    • Splitting of documents

    • And various others

Growth through Knowledge


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PDF– Problems

  • OpenOffice transformation Engine

    • Transformations does not work

    • Formatting lost

    • Pictures disappear

    • Tables out of proportion

    • Font problems

    • Sizing problems

    • Powerpoint even worse

Growth through Knowledge


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PDF Transformation – Can we change this?

  • Different Transformation Engine

    • Tried several options

    • Different versions of OpenOffice

    • The Forge was not with us

    • Decided to go for Aspose

    • Much better but still some problems

    • Decided to try Adlib Express

    • 95% but still problems

    • Just could not get others to work

Growth through Knowledge


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PDF Transformation – What is the solution?

  • Microsoft Office

    • Only one app that can do this properly

    • REST API server on Windows

    • Accepts remote files and transforms

    • Best fit

    • Exactly as MS does it

    • Fast

    • Reliable

    • Available NOW!

Growth through Knowledge


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Available Now


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Summary

Growth through Knowledge


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  • Growth through Knowledge

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