DR Reporting Made Easy with Report Builder 3.0
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MUSE International Tuesday Workshop – Session 807 May 31, 2011, 1:00P – 3:30P Glen D’Abate PowerPoint PPT Presentation

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DR Reporting Made Easy with Report Builder 3.0. MUSE International Tuesday Workshop – Session 807 May 31, 2011, 1:00P – 3:30P Glen D’Abate. Introductions. Instructors Acmeware Course Participants. Course Overview. Objective.

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MUSE International Tuesday Workshop – Session 807 May 31, 2011, 1:00P – 3:30P Glen D’Abate

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Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

DR Reporting Made Easy with Report Builder 3.0

MUSE International Tuesday Workshop – Session 807

May 31, 2011, 1:00P – 3:30P

Glen D’Abate





Course Participants

Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

Course Overview



The objective of this workshop is to provide an overview and demonstration of SQL Server 2008 Release 2 (R2) Business Intelligence (BI) Report Model development process as well as a demonstration of the easy-to-use SSRS Report Builder 3.0 application.

Workshop overview

Workshop Overview

  • Overview of DR reporting strategies in context of Report Builder

  • Identification of DR data and strategies for extracting to a Report Model datamart

  • SSRS Report Model Projects

  • Creating Data Source Views

  • Creating Report Models

  • Using Report Builder to access Report Models

  • Demonstration of Development of Reports Using Report Builder:

    • Connecting to Report Models

    • Using the Report Wizard

    • Formatting Reports

    • Filtering Report Data

    • Advanced Features

Glossary of terms

Glossary of Terms

  • MEDITECH Application database – Proprietary database structures (NPR or Advanced Technology - AT) in which MEDITECH applications directly file data

  • Data Repository (DR) – Replications of data from Application Database into an open (ODBC or OLE DB) accessible SQL Server RDMS

  • SQL Server Databases (livedb, testdb, livefdb, livendb, livemdb) – DR databases in which application data (test or live, NPR or AT) is stored

  • SQL Server Reporting Services (SSRS) – Feature of SQL Server RDMS that allows reports to be designed, developed and deployed for consumption

  • Datamart – Extraction, transformation, filtering, and indexing of data into structures specifically formatted for construction of Report Models

  • SSRS Report Manager – Web based application for hosting and managing reports. Also the application from which the Report Builder tool is launched.

  • SSRS Report Models – IT developed data structures on which the Report Builder application runs

  • SSRS Report Builder – Web-based application for non-technical staff to develop ad hoc reports

Course format

Course Format

  • Modular sections

    • Lecture on topic with slide presentation

    • Provide example demonstration building Report Models and reports as we go

    • Each section builds on previous section

  • Interactive discussion is encouraged throughout!

Discussion of alternative dr report development options to ssrs 2008 r2

Discussion of Alternative DR Report Development Options to SSRS 2008 R2

  • Microsoft Access 2007

  • Crystal Reports 2008 / 2011

  • Microsoft Excel - SQL T-SQL Downloads to .CSV Files

  • SQL Server Analysis Services (OLAP Cubes)

  • SSRS – Report Server Projects (i.e., full use of Visual Studio tools for SSRS report development)

  • Earlier versions of SSRS Report Builder (v1.0, v2.0)

  • SQL Service Reporting Services (SSRS) Report Models and Report Builder Version 3.0

Sql server reporting suite flexibility complexity trade off

SQL Server Reporting Suite - Flexibility / Complexity Trade-off

Too Hot!

SSAS is easiest to use. Drag & Drop, Slice & Dice. Only provides numeric analysis. Difficult to develop & modify data.

Report Builder allows non-technical users to build and format custom ad-hoc reports. Report developers need not understand data relationships. Requires IT to build Report Models which limit available data columns. Complex data analysis / manipulation is not possible.

Just Right!

Too Cold!

Report Projects require programmer-level technical skill set to develop reports. Uses Visual Studio programmer environment for report development. Most flexibility in report design and can link to complex T-SQL statements for reports requiring data manipulation and analysis.

Report model designer approach

Report Model / Designer Approach


  • Allows reports to be dynamically generated by “end-users.” No need to come to IT for “one more column” on a report

  • Web-based reports can be nicely designed and formatted

  • Report Models can be indexed for excellent performance

  • Report Manager provides secure access to report execution

  • No software to load / support on developer’s systems


  • Requires technical staff to develop and maintain underlying SSRS Report Models

  • Cannot address more complex reports (e.g., reports that require multiple passes at HCIS data to produce result set of interest)

Recipe for constructing reports

Recipe for Constructing Reports

  • Identify data-of-interest for end users (typically within one or a few MEDITECH applications)

  • Develop data access strategy. We typically recommend scheduled extraction to a datamart but it is possible to build Report Model Views directly against the DR using SQL Tables or SQL Views

  • Construct helpful data transformations in datamart extract logic (e.g., convert text Lab Results values to numeric fields, convert CDS Response to datetime datatype, etc.)

  • Build SSRS Report Views using Datamart tables. This re-establishes “relationships” implicit in the NPR or M-AT data structures.

  • Build SSRS Report Models using Report Views. Internal fields can be hidden, other fields identified for filter selection

  • Deploy Report Models to Web Portal (Report Manager or SharePoint Site)

  • Train super-users to build there own custom Reports Builder application

  • Monitor Report utilization, report sharing, data access, etc. with SSRS Report metadata (i.e., who ran a report, when, what parameters, etc.)

Where does the data come from

Where Does the Data Come From?

Custom Datamart

Other Data Sources

Data Repository Tables Directly

Where are models developed

Where Are Models Developed?

Visual Studio Business Intelligence Studio (BIDS)

Models are Based on Data Defined and Available from Data Sources

BIDs is installed from the SSRS 2008 R2 Media, Selecting the option under “Shared Features”

Where are reports developed

Where Are Reports Developed?

Web Server Hosting SSRS Report Manager

Launches Report Builder application. Can open existing reports or build new reports from scratch.

Can also be Launched from Start Button

Ssrs report builder user interface

SSRS Report Builder User Interface

Office 2010 Look & Feel

Design View for construction report format and layout

Grouping and Report Hierarchical or Cross Tab Layout

column data field in dataset

Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

DR Data Access Strategies for SSRS Report Models

Ssrs data model s data sources

SSRS Data Model’s Data Sources

  • SSRS Data Models can include data from any available open data source

  • Available data sources include any information that can be accessed using available Microsoft Data Access Components (MDAC)

  • Typically (for us) this is MEDITECH DR data but can include: Excel Spreadsheets, Comma Separated Files (.csv – NPR Report Downloads), other vendor data (e.g., Kronos T & A, Craig Cost Accounting, Picis ORM, etc.)

  • Other data must have a relationship key to Join with DR data

Ssrs model data access option

SSRS Model Data Access Option

  • Directly using Data Repository Tables

  • Constructing SQL Views

  • Constructing and Updating Datamarts

Dr has 6000 tables as well as two live databases in 6 0

DR has 6000+ Tables as well as two Live Databases in 6.0 +

Identifying the appropriate source of specific application data from within the DR is one of the most challenging aspects of any report development using the DR

Data is highly de-normalized in the DR. “Name” in the AdmVisits table is very different than “Name” in DLabTest table, and very different than “Name” in MriPatients table.

Many factors determine what data to include in datamart including focus of Report Model, inclusion of Inpatients and/or Outpatients, length of history required and more.

Using sql views or sql datamarts

Using SQL Views or SQL Datamarts:

  • Multiple related DR tables have data combined into a single table (e.g., visit level admission and abstracting data combined)

  • Default values can be entered where NULL data (e.g., replaced with “N/A”)

  • Text values, common in MEDITECH fields are converted to move useful data types (e.g., Numeric Response to SQL Numeric datatype)

  • Data can be filtered to meet reporting criteria (e.g., remove confidential patients)

  • Data can be filtered to a smaller set for efficiency (do you really need the ND test results from 1998?) [SQL Datamart Only]

Example sql view non conf patients

Example SQL View – Non Conf. Patients

Example of registration datamart extract

Example of Registration Datamart Extract

Internal ID fields are not for Report Builder but used in Report Views

Typical data fields available in Report Model

DR Fields modified to better format

New Age field computed for Report Model

Inpatient or Outpatient Locations recombined to one field

Visit Provider Type data flattened for ease-of-use in Model

Incremental data extracts to datamart

Incremental Data Extracts to Datamart

Cancelled Admissions or other filtering (e.g., remove confidential patients) can be include in datamart extract

The DR table column RowUpdateDateTime can be used to identify “changes” to data for incremental updates

Adding dr livedb or datamart indexes

Adding DR livedb or Datamart Indexes

Restricting the volume of data and highly indexing data, especially at the Report View highest aggregate level (i.e., typically visit for MEDITECH application data) is highly effective at making report output very responsive

Example datamarts at a client

Example Datamarts at a Client

Customer Defined Screen queries and responses (includes multiples) and time dated repeat results

ADM registration data as well as some ABS data

Charge, receipt, adjustment, refunds and other transaction level details

Visit level financial (B/AR) data

ITS Report summary information (though no text reports yet)

Laboratory Specimen Tests & Results

Materials Management Data

Patient Allergy information including free text descriptions

Audit Activity

Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

Creating SSRS Report Model Projects

What is a report model project

What is a Report Model Project

  • In order to build a Report Model, you need to create a Report Model Project using Visual Studio Business Intelligence Studio (BIDs) available from SQL Server Media

  • A Report Model Project contains the components or objects that are used to build and deploy Report Models to the Report Manager web site

  • A Report Model Project is comprised of one or more Data Source (.ds) files, one or more Data Source View (.dsv) files, and one or more Report Model file (.smdl) files

Report model project components

Report Model Project Components

  • Data Source (.ds) – this determines the source(s) of data to be used within the Report Model and available for the Report Builder application to use when generate ad-hoc reports

  • Data Source Views (.dsv) – this file defines the relationship between data gathered from multiple sources (views, tables, etc.). This takes the burden of this complicated task of the Report Builder report developer (though they must still understand the data!)

  • Report Model (.smdl) – this is the “object” that is deployed to the Report Manager web site and made available for the Report Builder

Launching bids visual studio 2008

Launching BIDs (Visual Studio 2008)

Creating a new bi report model project

Creating a New BI Report Model Project

OLAP Cubes

What we are working with today

Importing / Exporting Data

Report Server Projects use the capabilities of the full Visual Studio IDE for Report Development

Give a meaningful Report Model name

Add to existing Solution or Create a new Solution container

Data source view wizard

Data Source View Wizard

Previously defined data connections

New data source designer

New Data Source Designer

Your DR Server or IP address or the SQL Server where your datamart resides

Can use a SQL service account or Windows credentials (depends on security configuration)

Datamart database or DR livedb, livemdb, livendb, livefdb, etc.

Establishing a Data Source for the Report Model lets it know where to go to find data on upon which reports (using Report Builder) will be built

Solution explorer

Solution Explorer

Solution is simply a container in which Projects are loaded

Project contains the objects (i.e., code) that comprise a Report Models

Data Sources

Data Source Views

Data Models

Project properties

Project Properties

Deployment Folder Locations

Web server

Project Properties determine where the Report Models will be deployed (must be a web server where the Report Manager application is installed)

Visual studio 2008 r2 ide

Visual Studio 2008 R2 IDE

Tabs for .dsv and .smdl

Solutions Explorer

Available Tables/Columns as Determined by Data Source View Design

Example View Design


Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

Creating Data Source Views

Data source view features

Data Source View Features

  • A Data Source View is a description of components of the database to which the Data Source is pointing (Typically the SQL Tables, Views or Datamart)

  • This Data Source View describes the selected DR tables, their contents, and the relationships between them

  • Table in a Data Source View MUST have primary keys defined explicitly to determine uniqueness of records in the table

  • Table relationships established in the Data Source View are critical to the correct output being generated in Report Builder developed reports

  • Typically, defined relationships reconstruct the data relationships that exist in the MEDITECH applications

Adding or importing a dsv file

Adding or Importing a .dsv File

Acmeware typically has a Development project and a Production project

Add a New or Existing Data Source View

New Data Source View launches wizard

Allows an existing .dsv file to be copied into project (e.g., copying a development .dsv to production)

Data source view wizard1

Data Source View Wizard

Default dsv relationship

Default .dsv Relationship

DR lacks defined FK constraints

We typically uncheck this and build the relationships from scratch

Selecting this option usually selects some of the correct columns but inevitably the defined relationship will need to be modified after completing the wizard

While adding foreign key constrains to a datamarts would be ideal, in practice, this is very difficult since MEDITECH does not ensure the sequence in which data hits the DR (and therefore the potential order in which it hits a datamart). For example, it is technically possible for a new Lab Test Print # to appear in a patient result before the corresponding Lab Test Dictionary receives an entry for the Print #.

Select datamart tables in a dsv

Select Datamart Tables in a .dsv

Creating a Data Source View to allow for ad hoc Abstract Module reporting

One patient visit may have multiple diagnosis, DRGs, or ICD-9 Procedures

Name the dsv

Name the .dsv

Meaningful name to identify .dsv file when building Report Models

Relationships must be defined

Relationships Must be Defined

Default relationship created by wizard is typically incorrect in the context of MEDITECH DR (and corresponding datamart) schema design

Relationship Arrows should point from summary level tables to detail level tables

All three keys are required to identify a unique record in this table. This is not typical to a relational database schema.

Relationships must be modified

Relationships Must Be Modified

The labels do not seem to make sense but his configuration has been tested and appears to be what is required

Summary level data is the “Source”, Detail level data is the “Destination”

Design view of registration dsv

Design View of Registration .dsv






Enter friendly name property

Enter Friendly Name Property

Properties for selected object (Registration Data table/entity)

Modifying the Friendly Name Property will default to the Entity Name in the Report Builder

Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

Creating Report Models

Report model features

Report Model Features

  • A Report Model (.smdl file) provides metadata (data about data) for the data being referenced by the Data Source View.

  • When the Report Model file is generated, entities, roles, and fields are automatically created

  • Typically, these entities and fields relate back to the datamart columns and their data within the database

  • Field properties are automatically generated based on the system’s analysis of the data in a .dsv field

  • A Report Model Design wizard steps through each option and setting required to build a .smdl file from a .dsv file

  • After running the Report Model Design wizard, the model can be published to the report catalog, assigned the appropriate role permissions, and then used in Report Builder

  • To make it even easier for users to create reports using this model, it can be further refined after the wizard is completed

Adding a new report model

Adding a New Report Model

Like .dsv files, Report Models (.smdl) files can be created as new its using a wizard or can be imported as existing Items

We recommend having a Production Project to which .dsv and .smdl files are only copied (i.e., never modify in PROD). If Data Source Name is the same in DEV and PROD, no changes are necessary when importing to PROD.

Report models are generated for a single data source view dsv file

Report Models are Generated for a Single Data Source View (.dsv) File

A single .dsv file is used by a single Report Model (.smdl file)

Report model generation options

Report Model Generation Options

We have primarily taken the default generation rules

Report model statistics

Report Model Statistics

Recompile statistics if the .dsv changed in any way. I typically always choose the “Update model statistics” option.

Naming a report model

Naming a Report Model

Use a meaningful name as this will be seen in the Report Builder tool

Do not publish a new model with the same name because you will invalidate existing reports that are generated against this model. If you do create a new model with the same name and try to publish the model, you will see an error message. Always work on the same model to ensure that the IDs remain the same.

Modifying report model properties

Modifying Report Model Properties

Internal fields should be hidden

Roles can be given a friendly name

ValueSelection property determines how a column will be treated when a filter is applied in Report Builder

Building deploying report models

Building & Deploying Report Models

A Solution, one or more Projects, or one or more Report Models may be built or deployed

Build and deployment Status

Viewing report models in report manager

Viewing Report Models in Report Manager

Report Models can bee seen in Report Manager assuming appropriate security settings

Launch Report Builder to develop ad hoc reports using the Report Models we have created

Give me a break

Give me a Break!

Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

Reporting Builder Wizard

Launching report builder

Launching Report Builder

Report builder automatic install

Report Builder Automatic Install

Create report options

Create Report Options

Data source using report models

Data Source – Using Report Models

Design a query

Design a Query

Simple filter for inpatients

Simple Filter for Inpatients

Viewing query results

Viewing Query Results

Defining the matrix adding groups

Defining the Matrix – Adding Groups

Layout options group drilldown

Layout Options & Group Drilldown

Style options

Style Options

Completed wizard output

Completed Wizard Output

Running the report

Running the Report

Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

Report Builder’s Interactive Development Environment (IDE)

Ide windows

IDE Windows

Ide design toolbar

IDE Design Toolbar

Office button settings resources

Office Button, Settings & Resources

Report data window

Report Data Window

Row groups column groups

Row Groups / Column Groups

Design view window

Design View Window

Status Bar

Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

Report Data Filters

Filtering result data

Filtering Result Data

  • Report Builder provides a Filter Building Dialog Box that simplifies the construction of report filters

  • Filtering result data allows a report to contain only data records of interest

  • Reports can filter on data that is not displayed in the output

  • Filters can be on field data as well as computed fields

  • Filters can be statically entered in the report design or dynamically collected through prompts during report execution

  • Filter groups are available for sets of ‘OR’ statements

  • Filters can be applied to the Report Query or can be applied to the dataset returned by the Query

Query filter using wizard

Query Filter (Using Wizard )

Small balance write off by fc ins

Small Balance Write-off By FC/Ins

Modifying filters by editing query

Modifying Filters by Editing Query

Adding a relative date filter

Adding a Relative Date Filter

Using a fixed from/thru date range

Numeric filter with range

Numeric Filter with Range

Filter with drop down box determined by model

Filter with Drop-down Box (Determined by Model)

Filtering with list multi selection

Filtering with List (Multi-Selection)

Text filtering

Text Filtering

Report output of filtered data

Report Output of Filtered Data

Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

Report Parameters & Formula Fields

Dropdown parameter filter

Dropdown Parameter Filter

Parameter in report data window

Parameter in Report Data Window

Parameter filter as dropdown single select

Parameter Filter as Dropdown Single Select

Adding a second filter prompt allowing multiple selections

Adding a Second Filter Prompt Allowing Multiple Selections

Multi select parameter filter

Multi-Select Parameter Filter

Parameters use hidden datasets

Parameters use Hidden Datasets

User defined formula fields

User-Defined Formula Fields

  • Formulas allow you to combine, aggregate, filter, and evaluate both numeric and text data. You can create formulas and save them as new fields

  • All formulas are defined within the context of an entity. This means that the formula returns a single value for each item within the entity. For example, suppose you create a formula within the Registration entity. The formula returns a single value for each Visit (Registration)

  • A formula can contain any or all of the following: user created fields, functions, operators, and constants

  • You will need to create fields for specific types of information such as the count of records or the count of any item. This is not something that can be pre-populated

  • From and through date ranges will need to be created if you want to set those values as a prompt

Adding a computed query field

Adding a Computed Query Field

Defining ar age days with a fx

Defining AR Age Days with a Fx()

Computed fields in output

Computed Fields in Output

Adding a post query calculated field

Adding a Post Query Calculated Field

Formula fields in parameters

Formula Fields in Parameters

Adding from thru date range

Adding From / Thru Date Range

Make sure parameter type is set

Make Sure Parameter Type is Set

Date range prompts in report

Date Range Prompts in Report

Dataset based filters

Dataset Based Filters

Report comparing two data fields

Report Comparing Two Data Fields

Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

Formatting and Layout Options

Users have great flexibility in report layout and formatting

Users Have Great Flexibility in Report layout and Formatting

  • Data Type Formatting

  • Placement

  • Alignment

  • Borders

  • Fill

  • Images

Text box formatting

Text Box Formatting

Report title formatting

Report Title Formatting

Date data type formatting

Date Data Type Formatting

Layout options col widths page more

Layout Options (col. Widths, page #, more)

Layout options output

Layout Options Output

Setting property based on values

Setting Property Based on Values

Images and conditional formatting

Images and Conditional Formatting

Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

Group Features

Report grouping

Report Grouping

  • Report Grouping allows data to be aggregated “by” some grouping

  • Grouping is typically by a value (e.g., Insurance, Facility, Provider) or by a component of the time domain (admissions by month, revenue by quarter)

  • Report Builder allows for Group Headers and Group Footers to be added to a Report

  • Grouping can be added as columns (in a typical tabular report, or as Rows in a cross-tap (or pivot table) report

Add facility to census report

Add Facility to Census Report

Group methods and properties

Group Methods and Properties

More group properties

More Group Properties

Page break with each new location

Page Break with Each New Location

Tablix member properties

Tablix Member Properties

Advanced mode static fields

Advanced Mode – Static Fields

Repeating report title on pages

Repeating Report Title on Pages

Adding a new facility group

Adding a New Facility Group

Splitting merging text boxes

Splitting & Merging Text Boxes

Grouped by facility

Grouped By Facility

Muse international tuesday workshop session 807 may 31 2011 1 00p 3 30p glen d abate

Charts & Maps

(Time Permitting)

Example of admissions by month

Example of Admissions By Month

Ed turnaround times

ED Turnaround Times

Discussion questions answers

Discussion, Questions & Answers

Thank you

Thank You!

Acmeware Educational Sessions

  • Friday 6/3, 10:00A – Replacement Session - 6.0 Custom Reports with Data Repository and SSRS 2008, Ian Proffer presenting

  • Friday 6/3, 11:00A - 372 – Basic Meaningful Use Reporting From Data Repository, Glen D’Abate presenting

  • Friday 6/3, 1:30P - 334 – Inspiring Reporting Options in the World of 6.0, Jamie Gerardo presenting

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