Brentwood of palatine condominium board meeting 3 11 2009
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Brentwood of Palatine Condominium Board Meeting 3.11.2009. Treasurer’s Report Cash Position Delinquencies Rules & Regulations Laundry Natural Gas Elliot Charge backs Common Area Cleaning Service Calls 30/30 Specifics Executive Session. Treasurer’s Report – Financials Cash Position.

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Brentwood of palatine condominium board meeting 3 11 2009
Brentwood of Palatine Condominium Board Meeting 3.11.2009

  • Treasurer’s Report

    • Cash Position

    • Delinquencies

  • Rules & Regulations

  • Laundry

  • Natural Gas

  • Elliot Charge backs

  • Common Area Cleaning

  • Service Calls

  • 30/30 Specifics

  • Executive Session


Treasurer s report financials cash position
Treasurer’s Report – FinancialsCash Position

Cash Assets February 09 ending

  • Operating Accounts - $ 22,287.75

  • Reserve (MM)- $ 37,432.39

    Cash Assets - $ 59,701.00

  • Accounts Payable $ 20,656.65

  • Accounts Receivable: $91,402.61

    ~$3,500 for hot water heater booked in Feb

    ~ $6,000 for 4” drain line replacement to hit in March



  • Delinquent accounts facts february ending ar 91 402 61
    Delinquent Accounts – FactsFebruary ending AR - $91,402.61

    • Additional Payment plans have been entered into

    • Threat of possession has recovered ~$4,000.00

    • 15 Units account for $51,366.05 of AR

    • 10 account for $44,427.13

    • Write off debt TBD


    Rules regulations
    Rules & Regulations

    • Crime Free Multi-Unit Housing

    • Revised Parking Policy

    • Landscaping

    • Registrations


    Laundry
    Laundry

    Transition has occurred

    • Equipment was installed in 1 week

    • Family Pride received 6 service calls in the following week

    • Association received 3 service calls

      • Drying time was increased to 60 minutes

      • 1 laundry room has an electrical issue which should be resolved soon (Related to Com Ed issue)

    • First collection to occur in mid March

      • Association representatives to accompany

    • Response time for service calls has been within contract agreement specifications -1 business day


    Natural gas supplier update
    Natural Gas Supplier Update

    • Application for agreement with Nordic Energy was declined

      • Association was not informed in timely manner

    • C2Intl supplied alternate agreement through Direct Energy

      • Fixed price 24 month agreement


    Tax appeal charge backs
    Tax Appeal Charge Backs

    • Charges relating to tax reduction savings in the 07-08-09 triennial period.

    • Average amount per Unit ranges from $16.00 - $25.00

    • One time fee.

    • Next appeal opportunity will be evaluated.

      • Market prices should allow for further tax reductions per unit.


    Common area cleaning
    Common Area Cleaning

    • Current month to month in effect for $2,450 / month (JTW)

    • Specs call for 3 cleanings per week

      • Each building is being cleaned app once per week.

    • Alternate proposal received for $2,150 / month.

      • Thrice weekly per building service specified in contract

      • Standard 30 day “out clause” included.


    Service call processing all calls go to psi 847 806 6121 24 hrs
    Service Call ProcessingAll calls go to PSI (847) 806-6121 24 hrs

    • 1st month post-transition - 91 work orders / service calls were received from PSI

      • 50 maintenance issues, 42 closed, 8 pending

      • 41 Association issues, 38 closed, 3 pending

    • 10 Emergency phone calls from answering service

      • All appropriate actions taken within 1 hour

    • Average initial response time for all notifications less than 1 hour.

      • Initial response and actions by Pat

      • Follow ups done by Rebecca.


    Accomplishments challenges
    Accomplishments / Challenges

    • Last 30 Days

    • Laundry Transition Occurred (Pat)

    • Fire Claim settled - Awaiting ~$6,500 check (Richard, Pat)

    • Payment Plan Structure Developed (Pat, Richard, Rebecca)

    • 1453 &1493 hallways pre-carpet install painting – 90% complete (Pat, Rebecca)

    • (Carpet install this week)

    • Service Call handling process implemented (Pat, Rebecca)

    • Control of AP invoices (Richard)

    • Next 30 Days

    • Asphalt repairs (Pat, Richard , Rebecca, TBD)

    • Landscaping Contract (Rebecca , TBD)

    • Roofing status evaluation (Pat , TBD)

    • Parking / other registrations (Pat, Rebecca, TBD)

    • Hallway evaluations (Pat, Rebecca , TBD)

    • Repair Charge-Backs (Richard)

    • Violation inspections / Notices (Pat, Rebecca, TBD)



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