LANL Integration of ISM, 10 CFR 851 and Other Program Initiatives

1. LANL Integration of ISM, 10 CFR 851 and Other Program Initiatives Presented by Dick Watkins

2. 11/07 Environment, Safety, Health & Quality (ESH&Q) Technical Staff Advisor John McNeel Executive Office Administrator Linda Salazar Office Administrator Alexandria Valdez Nichole Kluk*Sonya Romero* Rachel Roybal* Support Services Debra Garcia, CFO Dory Ryan, CAO Carmen Sandefur/Diane Lawson, HR Don Berryhill, CTN Justin Chavez, CTN* Shelly Cross, CTN Robert Cunningham, CTN Francisco Garcia, CTN Gerald Tafoya, ASM Chris Valdez, ASM J. Allen Hopkins, IRM Lilly Anaya, IRM-CAS Madeline Lovato, ESH&Q Tom Granich, SEC-DSS9 Brenda Fernandez, CT-DTS Associate Director Richard “Dick” S. Watkins Deputy Associate Director Cynthia Dutro Deployed ESH&Q Managers/Leads Stephanie Archuleta (MAT and C) Walter Atencio (Weapons Fac Ops) Garth Beers (CMR) Steve Costigan (TA-55) James Coy (TR/Physics) Brian Garrett (PM) John Graham (LANSCE) Steve Henry (TA-54/TA-50)Joseph Honea (CMRR) Dan MacDonell (ENG/FAC) Marvin Maestas (TA-55) Randy Sandoval (BOP) Fire Marshal Jim Streit Don Helmer PAAA Office Office Leader Marjorie Gavett Radiation Protection Division Leader Shawna Eisele Occupational Medicine Division Leader/ Medical Director Dr. William Brady Environmental Protection Division Leader Tori George Industrial Hygiene and Safety Division Leader Theresa Cull Deputy Division Leader Clay Davis ISMS/Worker Safety Rule Office Leader Barbara Hargis Integration Office Office Director J. Chris Cantwell Quality Assurance Division Leader Tim McEvoy Deputy Division Leader Tom Bargeloh *Student **Contractor ***Deployed

3. Development & Update of the LANL ISM & 10 CFR 851 Program • The existing LANL ISMS Document was out of date (2003) • The ISMS Document was updated to reflect new organization, new initiatives, e.g. Contractor Assurance Office, Employee Driven Safety Committees, etc. • Document developed with wide Laboratory participation • The new ISMS document follows the approach contained in the DOE ISMS Manual (DOE M 450.4-1) • The 10 CFR 851 Worker Safety and Health Program was embedded into the ISM document. • Approval from LASO obtained on May 17, 2007

4. Sample ISM Outline/DOE M 450.4-1 Integration with QA, EMS, ISSM, and 10 CFR 851 Worker Safety and Health Program LANL ISMS Description Document Integrated Safety Management System Overview A. Objective B. Environmental Management System (EMS) C. Security Interests and Security Management D. Quality E. Integrated Work Management F. Worker Safety and Health Program Comparison of LANL ISMS Description Document to the Key Features in DOE Manual 450.4-1 (Issued 11/7/06)

5. Sample ISM Outline/DOE M 450.4-1 Other Safety Related Initiatives Human Performance Voluntary Protection Program Behavior Based Safety Enhanced Work Planning Safety Conscious Work Environment Six Sigma Quality Programs ISO 14001, Environmental Management System Etc. LANL ISMS Description Document Major ISMS Improvement Initiatives A. Employee Feedback Mechanisms B. Human Performance Improvement (HPI) C. Performance-Based Leadership (PBL) Training D. Behavior Based Safety (BBS) E. DOE VPP Recognition F. ISO 14001 Environmental Management System Comparison of LANL ISMS Description Document to the Key Features in DOE Manual 450.4-1 (Issued 11/7/06)

6. Integrated Work Management Improvements Maintenance and Site Services Organization has developed IWM Implementation Procedures for services, operations, maintenance and modifications which supports the LANL Conduct Of Maintenance Program AP Work 1 through 5 issued 11/07 cover work screening, planning, scheduling, performance and closeout. ISD has been developed for Research and Development Work New contractual requirements (Exhibit F) for subcontractors have been developed which include requirements from LANL’s Integrated Work Management Program

7. Sample ISM Outline/DOE M 450.4-1 Implementation of ISM Guiding Principles (including four supplemental safety culture elements) Individual attitude and responsibility for safety Operational Excellence Oversight for Performance Assurance Organizational Learning for Performance Improvement LANL ISMS Description Document Guiding Principle 8, Worker Involvement Employee Driven Safety Committees Performance-Based Leadership (PBL) Training Behavior Based Safety (BBS) Feedback and Improvement Institutional Feedback Assessments Performance Measurement Issues & Corrective Action Management Lessons Learned Comparison of LANL ISMS Description Document to the Key Features in DOE Manual 450.4-1 (Issued 11/7/06)

8. Safety at LANL—An ongoing process 2006 2007 2009 2008 NSSC WSST Workers Early pilots BBS HPI Leadership MOV PBL MWA, etc. Improved IWM Tactics 851 VPP

9. Value of a Human Performance Program • 39%of LANL ORPS reportable events have Human Performance as a contributing cause • From last 2 years of LANL data • Average cost of a reportable event is ~ $40-50K • Lost time and effort • DOE 1997 estimates were that costs for each ORPS significant event exceeded $1,000,000 • Human performance an issue in virtually all injury and security incidents

10. Approach to HPI Implementation • Aggressive Schedule – Lab wide engagement • 100% of Group Leaders and above completed HPI Training • Management Commitment – FY 07 and ongoing • Communication Plan - FY 08 • Workforce Engagement - FY 08 • Training and Education – FY 07 & FY 08 • Some has already started, Causal Analysis, PBL, HPI for Managers • Tools and Process Development – FY 08 through FY 09 • Causal Analysis • Injury and Incident Prevention/Investigations • Work control • Procedure Development

11. VPP Status at LANL • LANL has committed to DOE to implement the Voluntary Protection Program by September 1, 2009 • Employee-driven Worker Safety and Security Teams established at the institutional, directorate and 92% of division levels • We have VPP mentors in place from: • PNNL – Pat Wright • Kansas City @ Kirkland – Dave Hutton • INL – Bowen Huntsman • For more information visit our web site at: http://int.lanl.gov/esh/vpp/

12. VPP Steering Committee • Mission is to improve safety performance by providing direction, support, and oversight of the implementation of the LANL Voluntary Protection Program. • Membership of the committee will include a representative from at least four Directorates • They are chartered to: • establish and maintain appropriate funding and ensure management commitment for VPP • champion selected VPP elements • achieve VPP recognition on behalf of the Laboratory

13. 6 month requirement VPP Timeline of 31 Elements Jan 2007 Apr 2007 July 2007 Oct 2007 Jan 2008 April 2008 Sept 2009 1 year stabilization April 2009 EmployeeParticipation Commitment to S&H Policy Planning Written S&H Program Adequacy of S&H Prog Visible Mgmt Involvement Subcontractor EmployeeCoverage S&H Prog Evaluation Goals & Objectives Line Acct. Hazard Elimination or Control Annual Review of Admin Controls S&H Surveys Positive Recognition & Discipline Hazard Correction Tracking System Emergency Preparedness Occ Med Program Investigations & Lessons Learned Authority and Resources Pre-Use Analysis Routine Hazard Assessments/ Inspections Hazard Analysis Employee Hazard Reporting System Preventative/ Predictive Maintenance Trend Analysis Site Orientation & General Acct. Resps. Assigned & Comm-unicated Certified Profess Resources Awareness (Training) Managers understand their S&H resps. Employee Hazard Awareness & Safe Work Procedures Stabilize ProcessesSystems Policies Continue training Improve Calc 3-yr avg I/I rates Apply for VPP Star VPP Merit Status LANL's goal is to achieve VPP recognition in Sept 2009

14. Worker Safety and Security Teams (WSSTs) • Institutional Team • Primary and Alternate members from all 16 Associate Directorates (AD) • KSL and PTLA sub-contractors involved • Co-Sponsored by ESH&Q & Security ADs • Championed by the Director • Chair elected by Team • Meet weekly • Associate Directorate Teams • An institutional member, plus directorate members • Division Teams (and some Group Teams) • An Associate Directorate member, plus division members Doormats

15. Worker Safety and Security Teams • Mission: Improve safety and security at LANL through direct involvement of all people performing work on behalf of the Laboratory. The WSST is key to the implementation of VPP • Recent Successes • Established a Traffic Safety Committee Subteam • Sponsored June as Traffic Safety Month with Director’s support • Issue a weekly safety message through LINKS • Developed guidance for all WSS Teams • Completed a Lab-wide VPP Survey • WSST is engaged in the establishment of institutional ESH & Security goals for the institution with the AD for Facilities • Established a Glovebox Safety Committee Subteam

16. Sample ISM Outline/DOE M 450.4-1 Annual ISM Maintenance and Continuous Improvement ISM Annual Oversight, Self-Assessments, Annual Effectiveness Reviews, and Annual Declarations ISM Annual Safety Performance Objectives, Measures and Commitments Process ISM Annual Effectiveness Review and Declaration Process LANL ISMS Description Document Maintaining Approved ISMS ISMS Maintenance Process Assessments, Internal Audits, Self Assessments, Measurements/ Trending, Lessons Learned, and Updates to Description Document Annual Review New Appendix– ISM Annual Safety Performance Objectives, Measures, and Commitments Supports LASO ISM Declaration Comparison of LANL ISMS Description Document to the Key Features in DOE Manual 450.4-1 (Issued 11/7/06)

17. ISMS Revitalization- Next Steps • Improve ISMS training to focus on Guiding Principles • Emphasize line and employee ownership of ISM at all levels • Engage line organizations in the development of ES&H goals • Continue to implement Human Performance Improvement, Voluntary Protection Program, Behavior Based Safety, and Performance Based Leadership • Implement improvements to the Integrated Work Management Process • Work with CAO to develop annual ISMS assessment criteria and reporting process

18. 851 Program– Ongoing Actions • Active Management of the 851 Corrective Action Plans • Work with the PAAA Office on 851 Issues • Provide support to the ES&H Managers on 851 walk-downs • Provide support for 851 flowdown requirements for subcontractors • Continue to identify opportunities for improvement through program assessments and other inputs