Technology and advising
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Technology and Advising:. A Career Services Model for Streamlining the ERAS and MSPE Processes. Who We Are. Andy Axsom, MBA Director of Student Development Jimmy Renfro, M.Ed. Assistant Director, Career Services Lauren Griffin, M.S. Coordinator, Career Services. The Advising Process.

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Technology and advising

Technology and Advising:

A Career Services Model for Streamlining the ERAS and MSPE Processes


Who we are

Who We Are

  • Andy Axsom, MBA

    • Director of Student Development

  • Jimmy Renfro, M.Ed.

    • Assistant Director, Career Services

  • Lauren Griffin, M.S.

    • Coordinator, Career Services


The advising process

The Advising Process


Square pegs into round holes

Square Pegs into Round Holes

Astronaut John L. Swigert with the "mailbox" rig improvised to adapt the Command Module's square carbon dioxide scrubber cartridges to fit the Lunar Module, which took a round cartridge.


Unthsc overview

UNTHSC Overview

  • Texas College of Osteopathic Medicine

  • Graduate School of Biomedical Sciences

  • School of Public Health

  • School of Health Professions

    • Physician Assistant Studies

    • Physical Therapy

  • UNT System College of Pharmacy


Enrollment trend historical

Enrollment Trend – Historical

FY 2009


Advising implications

Advising Implications

  • Number of contacts

    • Increased class size (205 current, up to 240 in 2015)

    • Growing complexity of residency programs/specialties

    • Higher level of student expectation

    • Creation of central Career Services office with dedicated advising

  • Dean’s Interview/MSPE process


Advising trends 2010 2014

Advising Trends 2010-2014


Advising roles

Advising Roles

  • Dean’s Office

    • Residency Counseling – formulating a strategy for applying to residency

    • Dean’s Interview – defining career goals and medical specialty

  • Career Services

    • Facilitating Dean’s letter process

    • Maintaining application documents

    • Advising on ERAS process

  • Medical Student

    • Fill out student profile

    • Schedule Counseling and Interview


Universal campus login

Universal Campus Login


Dean s letter system dashboard

Dean’s Letter System Dashboard


Interview scheduling

Interview Scheduling


Dean s letter student profile

Dean’s Letter Student Profile


Ferpa protection page

FERPA Protection Page


Eras profile mirroring

ERAS Profile Mirroring


Optimize use of in house technology

Optimize Use of In-House Technology

  • Minimal expenditure

  • No license agreement

  • In-house team to tailor it to our needs

  • Universal to entire university system

  • Eliminates steps in the process [instead of adding]

    • Can pull data from EIS, Clinical Comments, OrgSync API

  • Students don’t have to learn another system


Maximize student engagement

Maximize Student Engagement

  • Meeting students “where they are”

    • Student schedules are not necessarily 9-5

    • Can be accessed from anywhere with internet access

  • Cuts out details – allows time for other presentations

  • Leverage growth

  • Allows our office to reach out to other programs

  • Remote site students

  • Office growth


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