MSIX: An Update on its Status and Why it is Valuable to Recruiters

1. MSIX: An Update on its Status and Why it is Valuable to Recruiters 2014 NASDME Conference San Antonio, Texas April 8, 2014 For more information on CAMP, HEP, and MEP visit www.ed.gov The mission of the Office of Migrant Education is to provide excellent leadership, technical assistance, and financial support, to improve the educational opportunities and academic success of migrant children, youth, agricultural workers, fishers and their families.

2. Agenda

3. Introductions Pat Meyertholen MSIX Program Manager patricia.meyertholen@ed.gov Patrick Keim MSIX Project Lead patrick.keim@ed.gov Josh Rombot MSIX Functional Manager; States’ Assistance Lead joshua.rombot@ed.gov Wahid Sadek MSIX Technical Manager; O&M Manager wahid.sadek@ed.gov

4. What is the Migrant Student Information Exchange?

5. MSIX Technical Overview MIS 2000 NGS Enter / View Student Data COEStar Other State MEP Systems End Users Secure File Transfer View Student Data • MSIX Portal • Receives Data from Individual State Systems • End Users can review Consolidated Data from • all States

6. MSIX Technical Overview (cont’d) • MSIX Portal • Receives Data from Individual State Systems • End Users can review Consolidated Data from • all States MSIX Services Reporting • Migrant Student Records Data Upload User Administration Security Reference Data

7. Legal Reference for Records Exchange

8. Records Exchange Initiative Goals

9. MSIX Records Exchanged

10. State Implementation Status Currently, there are approximately267,000 Category 1 student records with at least demographic information across all grades.

11. Recent MSIX Accomplishments • Maintained over 99% Production availability for MSIX • Supported 4 states to provide Phase II (Assessment) data – Hawaii, Iowa, Georgia, New Mexico • Supported 6states to provide Phase III (Course History) data – Hawaii, Iowa, California, Georgia, New Mexico, Oklahoma • Ingested REACTS data into MSIX website • Enhanced MSIX Consolidated Migrant Student Record • Deployed 4functional releases, addressing 33enhancement requests and incidents • Presented at NASDME and ESCORT ID&R Conferences • Conducted 3 end-user webinars (2 via REACTS)(Missed Enrollment and Grade Retention Reports) • MSIX NPRM was published on December 27, 2013

12. MSIX can help migrant student recruiters Identify & Expand ID&R Network Effective Recruiting Practices ID&R Planning

13. Effective Recruiting Practices Determine eligibility Find information for student placement Identify special needs Identify points of contact for additional information MSIX: A Valuable Tool Supporting ID&R

14. Identify and Expand ID&R Network Anticipate students moving into your school district Notify others upon students leaving your school district Facilitate growing your ID&R network MSIX: A Valuable Tool Supporting ID&R

15. ID&R Planning Missed Enrollment Report to identify potential recruiting areas Mobility Reports to reveal trends in inter-state moves Enrollments in Multiple States Report to reveal moving trends to support ID&R planning MSIX: A Valuable Tool Supporting ID&R

16. Effective Recruiting Practices

17. Effective Recruiting Practices (cont’d)

18. Effective Recruiting Practices (cont’d)

19. Effective Recruiting Practices (cont’d) • Only specific user roles have access to student search functionality • Primary Users • Secondary Users • Data Administrators • Some basic information must be provided for each search • Student Name (First, Middle, or Last) • MSIX ID • State Student ID • Searches can be “Partial” or “Exact” • Partial searches include a “Wild Card” at the end of each search string • A Partial search for “Juan” can yield results such as “Juan”, “Juanita”, and “Juana” • Exact searches only search for the text specified • An Exact search for “Juan” will only yield results of “Juan”

20. Identify and Expand ID&R Network

21. Identify and Expand ID&R Network: Email Notification

22. Identify and Expand ID&R Network

23. Group Activity – 5 minutes Based on the demonstration, work with people in your table to think of ways to use MSIX student search and email notifications that support your ID&R activities. We will select tables to share their ideas and comments.

24. ID&R Planning

25. ID&R Planning (cont’d)

26. ID&R Planning (cont’d)

27. Group Activity – 5 minutes Based on the demonstration, work with people in your table to think of ways to use MSIX reports that support ID&R planning. We will select tables to share ideas and comments.

28. Summary Identify & Expand ID&R Network Effective Recruiting Practices ID&R Planning

29. MSIX Account Access and MSIX Resources

30. We look forward to your questions! Q&A Session

31. U.S. Department of Education 400 Maryland Ave S.W. Washington, D.C. 20202 www.ed.gov THANK YOU • For Questions Please Contact: • MSIX Project Manager, Patricia Meyertholen –Patricia.Meyertholen@ed.gov or (202) 260-1394 • MSIX Help Desk –msixsupport@deloitte.com or (866) 878-9525 • Migrant Records Exchange InitiativeWebsite: http://www.ed.gov/admins/lead/account/recordstransfer.html Office of Migrant Education