1 / 26

Basic Shop Management

Basic Shop Management. Fleet Management The Attention is in the Details. Welcome. The purpose of our session today is to give you a solid overview of what it takes to manage a shop from an administrative perspective

crosemary
Download Presentation

Basic Shop Management

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Basic Shop Management Fleet Management The Attention is in the Details

  2. Welcome • The purpose of our session today is to give you a solid overview of what it takes to manage a shop from an administrative perspective • Shop management are those things that happen within your building pertaining to vehicle repairs. • Fleet management are the components of managing a fleet of vehicles to maximize their life cycle.

  3. Overview-Administrative • Physical Plant • Tools and Equipment • Inventory • Fiscal Practices • Preventative Maintenance philosophy • Maintenance Cost Tracking • On Demand Maintenance • Major Maintenance

  4. Overview-Administrative • Shop Staffing and Organizational Structure • Life Cycle Purchasing • Training • Measurable Outcomes • Shop management • Risk, Safety, and Ecology • Other • Work time calculations

  5. Overview - Shop • Fuel Facilities • Washing and Cleaning • Parking • Vendors • On Demand Maintenance • Major Maintenance • Road Calls

  6. Physical Plant • Determining Bay utilization • Number, Size • Heating and Lighting • Doors and access • Outlets • Air, Water, Electrical • Security – • Government projects • Access • Layout efficiency • Cleanliness • Floor, between bays, storage areas, walls

  7. Physical Plant • Welding • Sand blasting • Grinding • Machine work – lathe? • Tire storage • Fastener location – access and security • Storage – bulk equipment and parts • Power supply and back up

  8. Tools • Small tools • Supplied by mechanics • Up to what size • Tool box and mechanic efficiency • Large tools • Power tools • Drills, power screw drivers • Specialty tools • Hoists

  9. Equipment • Specialty Equipment • Oxygen/Acetylene, Grinders, Vices, Drill press, Air impact, Jacks, Jack stands, Engine pullers, on and on • Diagnostics equipment • Engine • Electrical • Shop truck • Large fully equipped or Small quick response • Tire equipment • Cost out recovery and return on investment

  10. Inventory • Parts manager or buyer • LIFO or FIFO • On time delivery • Stock • Stock rotation • Shelf life • Layout and organization • Pricing and labeling • Tires and Tire management • Lubricants • House cleaning of obsolete or seldom used parts • Gaskets – in sealed compartment

  11. Fiscal Practices • Budget • History of Expenditures • Record retention • Cost per mile • philosophy of direct and indirect costs • Formula • Miles per gallon • Shop labor rate • Formula • Purchasing order process • Inventory controls • Receivables • Count, check, and sign • Backorders • Track • Bidding • What to bid out, how, and when • Invoice processing

  12. Preventative Maintenance • The foundation of your success in the shop!!!! • Goals, Plans, Objectives, Expectations • In Writing??? • Cycle/Schedule • Miles or Time • Maintenance records • Training • Cross check or sign off

  13. On Demand Maintenance • Driver defect reports • DDR’s increase when PM declines • Road Calls • Predictor of the level of success of PM program • Road calls increase when PM declines • Establish a tracking system for road calls by type • How to schedule work for demand maintenance – see shop staffing and organizational structure

  14. Major Maintenance • Look to vendors for work that will tie up shop bays and take time away from PM program • If you do not have a clean room nor high labor ratios it is not cost effective for engines, transmissions, and differentials • Warranties are critical • Note on work order in file jacket for future reference • Measure come backs or defect ratios • Expect quality to include appearance and cleanliness • Build an adequate spare factor to maintain your maintenance program • Ten percent of route buses is required for effective spare ratios

  15. Maintenance Cost Tracking • Document, Document, Document • Protect yourself – reduced liability • Work orders are to be completed and signed • Cost per mile by • Vehicle • Group, type, or year • Fuel, oil, parts, tire, vendors, labor • Productive time • What is your ratio in your shop • 55, 60, 65, 70 percent?? • Fuel • Miles per gallon • Gallons consumed per week, month?

  16. Shop Staffing and Organizational Structure • Number of buses and support vehicles • Hours per year by type to maintain • Number of bays • Shift hours • Number and type of trained personnel • Adjust shop schedules for bus run coverage as well as shop bay use • Understand FMLA, ADA, FLSA- Overtime, Contract, Board Policy, OSHA, DEQ, Workman’s comp, MSDS, • Structure to allow for shift autonomy

  17. Training • Apprenticeship programs • NAFTA, Community Colleges, Trade Schools • ASE master technician • Fork lift training where applicable • Engine schools • Bus dealership opportunities • State Associations • U of W Maintenance conference

  18. Measurable Criteria • Measurable outcomes • Metrics • Maintenance manual • Vehicle inspection tracking • Out of service criteria • System to ensure no use of vehicle when in OS? • Are any vehicles held OS for punitive reasons? • Life cycle costing • When to surplus • Predetermine age or miles • Bus specification development • Performance outcomes

  19. Shop management • Tire management • Cost and accounting reconciliation • Back up personnel for help on projects – • Drivers with mechanical aptitude • Boiler certifications • ODE certified inspectors test

  20. Risk Management, Safety and Ecology • Access to shop – by whom • Potential for injuries • Major disaster plan • Earthquake, bad weather – snow, ice, wind, bombs, • Hazardous waste generation • Shop floor scrubber • Coveralls, lockers, Lifting techniques, ear and eye protection, gloves, etc • Clean, bright, clear of obstacles • Fans, heaters, floor drains • Accident prevention

  21. Other • Vehicle wash area • Who drives Buses through? • Junk inside other vehicles • Steam cleaning policy • No vacations the week prior to school start up unless all buses have been started and work orders and PM’s are at manageable level

  22. Fuel Types • Gas • Diesel • Ultra low sulfur • Green Diesel • Bio-Diesel • CNG - Compressed • LNG - Liquid • Electric • Hybrids

  23. FMVSS for School Buses Buses

  24. Work Time Calculation • Work days per year based on contract • Number of sick days per year • Number of vacation days • Number of other leaves granted • Number of holidays

  25. Work Time Calculation • Number of hours per shift • I.e. 8 hours plus lunch • Number of minutes for lunch • Number of minutes for breaks • Number of minutes opening and closing • Number of minutes for leaves • Number of minutes on floor • V.E.U. = vehicle equivalency units

  26. Public Relations Customer Service Project a Professional Image “Your Tax Dollars at Work” Smile, Be Friendly... …even when you don’t feel like it! We are Part of a District-Wide Team

More Related