WVEIS and Attendance

1. WVEIS and Attendance Summer Conference 2011

2. Attendance Definitions • ATT.101 Maintain School Attendance Options • ATT.210 Maintain School Attendance Calendar • ATT.212 Maintain School Calendar Codes • * ATT.240 Maintain Attendance Registers (WVDE) • * ATT.250 Maintain Entry/Withdrawal Codes (WVDE) • *ATT.260 Maintain Absence Reason Codes (WVDE) • ATT.280 Maintain Attendance Letter Formats • WVS.220 Maintain Attendance Director Information

3. ATT.101 Maintain School Attendance Options

4. ATT.101 Maintain School Attendance Options

5. ATT.101 Maintain School Attendance Options

6. ATT.210 Maintain School Attendance Calendar

7. ATT.210 Maintain School Attendance Calendar

8. ATT.210 Maintain School Attendance Calendar

9. ATT.210 Maintain School Attendance Calendar

10. ATT.212 Maintain School Calendar Codes

11. ATT.212 Maintain School Calendar Codes

12. Attendance Director InformationWVS.220 The information entered in this program is displayed on the Driver Verification Form. This must be set up in WOW and Run in the Green Screens at the Present Time.

13. SAS100 Attendance Maintenance • ATT.241 Display Official Attendance Summaries • ATT.420 Enter Student Absences • * ATT.430 Input Absence Reasons

14. ATT.241 Display Official Attendance Summaries

15. ATT.420 Enter Student Absences

16. ATT.420 Enter Student Absences

17. ATT.430 Input Absence Reasons

18. Must SetScheduling Options

19. Attendance Reports • ATT.510 Absence Reason Worksheet • ATT.523 Print Period Absence Information • ATT.537 Elementary Attendance Report • ATT.538 Print 5-Column Teacher Attendance Rolls • ATT.539 Print Teacher Absence Rolls • ATT.550 Print Summarized Absence History • ATT.580 Print Attendance Letters • ATT.530 is in testing (Attendance Registers)

20. ATT.510 Absence Reason Worksheet

21. ATT.510 Absence Reason Worksheet

22. Attendance Codes for Chronic Illness • M5 – Chronic Illness – Full Day • M6 – Chronic Illness – Half Day

23. ATT.523 Print Period Absence Information

24. ATT.523 Print Period Absence Information

25. ATT.537 Elementary Attendance Report

26. ATT.537 Elementary Attendance Report

27. ATT.538 Print 5-Column Teacher Attendance Rolls

28. ATT.539 Print Teacher Absence Rolls ATT.539 Print Teacher Absence Rolls

29. ATT.539 Print Teacher Absence Rolls ATT.539 Print Teacher Absence Rolls

30. ATT.550 Print Summarized Absence History

31. ATT.580 Print Attendance Letters

32. ATT.580 Print Attendance Letters

33. Attendance Letters • ATT.580 has been brought over. • I’ve requested AOS.535. • The state office wants more direction.

34. Counting Absences • Because of differences from county to county they are focusing on absence reasons. • **State Policy requires attendance to be counted by the half day – absence reasons are established by the half day. • Note change in header on the Attendance Tab in STU.301 • Next Pages

35. STU.301 Attendance Tab

36. STU.301 Attendance Tab

37. STU.301 Attendance Tab

38. DMV Eligibility • Programmers working on this at the present time.

39. Revocation • Marker • Based on • Attendance • Identified Discipline Codes • Achievement • Cumulative Credits • Core Credits

40. Revocation Program • a list of students to have revocation documents will be printed, • the revocation document for each identified student will be printed, • a letter from the county to the student and parents advising them that the revocation document has been filed with the DMV. I can provide a copy of the letter that we use to use as a template. • a marker of the revocation will be placed in the individual student files.

41. Reinstatement • Three different aspects to this issue: • Reinstating a student following a hearing regarding revocation and they meet one of the criteria to not be revocated. • Reinstating students mid-year that are revocated on ATTENDANCE ONLY from the previous year and they are now at less than 10 consecutive or 15 total unexcused absences. • Reinstating students at the end of the school year, that were revocated the previous year, that do not meet the revocation guidelines for the present year.

42. Reinstatement Program • a list of students to have reinstatement documents will be printed, • the reinstatement document for each identified student will be printed, • a letter from the county to the student and parents advising them that the reinstatement document has been filed with the DMV • the marker of the revocation will be removed in the individual student files or the alternative marker is placed ,if the reinstatement is due to the outcome of a hearing.

43. Verification of Enrollment • Checks that occur • The revocation Marker, • Attendance (10 consecutive or 15 total unexcused absences), • The identified discipline codes.

44. Verification of Enrollment • An Enrollment Verification Form for each student that qualifies, • For students who do not qualify, a page should print out indicating that they do not qualify at the present time and provide them with a date as to when they can apply again. • During 1st semester, the notation would be for the 1st day of 2nd semester only if they are only not eligible due to attendance issues from the previous year. • If they have accumulated 10 consecutive or 15 total unexcused absences this year, that they are not eligible until at least the end of 1st semester of the following school year. • If they have violated any of the identified discipline issues, they are not eligible until at least the end of the following school year. • All others would indicate the end of the year.

45. CA2 Letters • We also asked that, on that same printout, there be a tally of the absences, based on the reason codes, counting excused, unexcused, and total absences.  • The state office has asked for more guidance on this issue.

46. From the Floor • Questions from You to Me • What else do the State WVEIS Staff need to address?