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REPORT PROPERTY

REPORT PROPERTY. Two Reporting Methods. Batch. On-Line. Hundreds of item records can be batched and sent as a single file Excess records must be on a property management system Agencies must develop a program to format their records to conform to GSAXcess® layout Transmitted by FTP

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REPORT PROPERTY

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  1. REPORT PROPERTY

  2. Two Reporting Methods Batch On-Line • Hundreds of item records can be batched and sent as a single file • Excess records must be on a property management system • Agencies must develop a program to format their records to conform to GSAXcess® layout • Transmitted by FTP • Processed during the GSAXcess® nightly cycle POC Prerana Bhatt at 703-605-2907 • Generally sent one or a few records at a time • Each item must be entered on a screen • On line screens format data to conform to GSAXcess® layout • Transmitted over the internet • Processed real time

  3. On-Line Reporting Click on Main Menu You can create a Property Report through two methods

  4. Reporting Permission Search/Select Permission CFL Permission About the Main Menu AAMS/EADS Permission State User Permission Depending on your permission levels for functions, you may see different menu options GSA Permission

  5. Almost, every screen has a Report Property shortcut link at the top Main Menu

  6. AAC Addressed later Create Report 0001 AG/BUR Where did the AAC and Agency Bureau come from and why is it important?

  7. Item Control Number- 7074L2-9110-0001 Item Control Number (ICN) uniquely identifies your property 7074L2-9110-0001 Activity Address Code 1st six positions Julian Date 7-10 Serial No. 11-14 Stored in User Profile System Assigns User Assigns

  8. Reporting Agency Address 0001 By Clicking on the “Reporting Agency Address” you can save time by storing and recalling addresses

  9. Storing Common Data Enter the zip code of the office, click Submit and see what addresses are stored. You can select by clicking the “Select” button and add by entering the data in the “Add” fields.

  10. Storing Common Data Selecting the stored address pre-fills all your information 0001

  11. Storing Common Data You can also store point of contact information

  12. Common Data By checking the boxes, duplicate information will be entered in the property location and custodian information 0001

  13. Common Data 0001

  14. Notifications An accurate email ensures that you will receive all communications from GSAXcess! 0001

  15. Ninety-five percent of all reported property is Regular Utilization and Donation screening. This is pre-selected for you. Type Property To find out more about property types

  16. Type Property

  17. Reimbursable Property

  18. Reimbursable Property Information required to send proceeds back to reporting agency. If your property is an “Exception” and not Normal Reutilization and Donation screening, then Agency Location Code and Appropriation Fund is required

  19. Report Property (FSC) To help identify your Federal Supply Classification, click on the “FSC” hypertext for a searchable listing

  20. FSC List You can search by FSC or FSG code or description

  21. FSC Results Click on the hypertext to pre-fill the FSC and description on the property report. Furniture Enter the name or first three characters of the word and click “Submit”.

  22. Report Property Populates item name and FSC with selected data

  23. Special FSCs • Computers – FSG 70 • Vehicles - FSCs 2310 and 2320 • Vessels - FSG 19, over 50 ft. • Aircraft – FSCs 1510 and 1520 • Weapons – FSCs 1005 and 1010 • Trailers - FSC 2330 and FEMA

  24. Computers Computer selection screens display whether or not the property is selected for Computers for Learning

  25. Computer Selection Screen FSC’s 7010, 7021, 7025, 7035

  26. Computer Selection Screen FSC’s 7010, 7021, 7035 model and processor are also required

  27. Computer Selection Screen

  28. Vehicles FSC’s 2310 and 2320 – all fields are mandatory except Color Gradient

  29. Vessels FSG’s of 19

  30. Vessels Will display, if “Yes” to vessel is over 50 ft

  31. Aircraft FSC’s 1510 and 1520

  32. Weapons Once FSC for Weapon is entered (below), the “Item Name” text changes to “Weapons List.” Also, “Serial Number” added at the end of “Special Description Code and Text.”

  33. Weapons List

  34. Weapons Add Serial Number

  35. Trailers and Mobile Homes FSC 2330 reported by FEMA

  36. GSA is pre-selected as the Federal Asset Sales Center Federal Asset Sales

  37. The Federal Asset Sales Initiative (eFAS) is one of the E-Gov initiatives established in the President's Management Agenda. Beginning in 2007, all agencies will use an approved sales center to sell their surplus personal property. Currently, there are two approved personal property sales centers that agencies can choose from to sell general government surplus property - - General Services Administration (GSA) or the United States Department of Agriculture (USDA-CEPO) and two sales centers that agencies can use to sell forfeited and abandoned property - - Department of Treasury and Department of Justice. Federal Asset Sales Center

  38. Federal Asset Sales Center • GSA – Sold by GSA • USDA–CEPO – Property located in the D.C. Metro area • Approved Waiver – Obtain a waiver

  39. Do you think your Agency is a Sales Center. Go to www.gsa.gov, then Products & Services, then Property For Disposal/Sale, then GovSales to find out. Federal Asset Sales Center

  40. Click on the Unit of Issue hypertext for a listing of all available Unit of Issue descriptions. Unit of Issue

  41. Click on the Unit of Issue abbreviation hypertext to pre-fill the Unit of Issue input box on the property report screen Unit of Issue

  42. Any field descriptions that have an asterisk * are required fields Report Property

  43. Demil code is almost always “A”. Demilitarization Codes

  44. Report Property Date Manufactured and Acquisition Date (calendar)

  45. Clicking on the calendar icon brings up an active calendar that you can select the date, click and it pre-fills the date Report Property Date Manufactured and Acquisition Date (calendar)

  46. Report Property Note: SRD ( leave blank). The system will fill the date in automatically when submitted GOOD DESCRIPTION OF ITEM IS EXTREMELY IMPORTANT

  47. Report Property Screening Times Regular property 21 days screening Exchange Sale property 2 days screening FSG 71 furniture 14 days screening 7 days for some Dept. of Defense FSG 70 computers for CFL 7 days CFL, 14 days GSAXcess® (7010,7020,7021,7025,7030, 7035,7042,7045, and 7050) Vessels 50 Ft and over 60 days screening Aircraft 60 days screening

  48. Report Buttons These buttons let GSAXcess® do some of the reporting work for you

  49. Report Submission Options • Report • More Items & Retain Common Data Only • More Items & Redisplay All Data • Submit

  50. Clicking on Report, submits the report and displays the complete report in print format Report Button

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