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August 12, 2014. Department of Pupil Services Staff Development In-Service. Mr. Randy Park (Administrator) Mrs. Lucila Garza (Supervisor) Mrs. Ida Saenz (Supervisor). Mr. Randy Park (Administrator) Mrs. Ida Saenz (Supervisor) Mrs. Lucila Garza (Supervisor).

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Department of Pupil Services Staff Development In-Service

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Department of pupil services staff development in service

August 12, 2014

Department of Pupil ServicesStaff Development In-Service

Mr. Randy Park (Administrator)

Mrs. Lucila Garza (Supervisor)

Mrs. Ida Saenz (Supervisor)

Mr. Randy Park (Administrator)

Mrs. Ida Saenz (Supervisor)

  • Mrs. Lucila Garza (Supervisor)


Scc and student parent handbook 2014 2015 updates

SCC and Student-Parent Handbook 2014-2015 Updates

Student-Parent Handbook

2014-2015

Found online under BISD Website and Department of Pupil Services

Discipline Updates

page 6 and 14

Attendance Updates

pages 23- 35


Scc and student parent handbook 2014 2015

SCC and Student-Parent Handbook 2014-2015


Bisd calendar 2014 2015 on website

BISD Calendar 2014-2015 (on website)

First Class Day..August 25th

Last Day……..June 5th

PEIMS Snapshot…October 31st


Scc and student parent handbook 2014 2015 updates page 6

SCC and Student-Parent Handbook 2014-2015 Updates (page 6)

Right of Appeal-

Suspension

ISS… is limited to an equivalent total of 30 days within an instructional year per student


Scc and student parent handbook 2014 2015 updates page 14

SCC and Student-Parent Handbook 2014-2015 Updates (page 14)

Length of Placement

ISS- 30 days per instructional year

When there is more than one offense, or while pending placement… and another infraction occurs…. Consider having the removal terms run concurrently.


Discipline reminders

Discipline Reminders

Refer to the

Administrative Guidelines

From

Department of Pupil Services


2014 2015 disciplinary chart 425 chart for determining mandatory placement and expulsion codes

2014-2015 Disciplinary Chart 425Chart for Determining Mandatory Placement and Expulsion Codes

See Bottom of Chart

* Retaliation against school employee or volunteer coupled with an offense

in TEC 37.007(a) or (d). While a school may find it necessary to temporarily

remove a student for safety reasons using in-school or out-of-school

suspension, the mandatory actions taken against a student for particular

offense should include at least one (1) 425 record that matches this chart.

** 2ndOffenses

*** 90 day @ JJAEP (MOU)


Department of pupil services staff development in service

Student- Parent Handbook 2014-2015


Once enrolled compulsory attendance law requires pk kinder students to attend school scc page 23

Once enrolled, Compulsory Attendance Law requires PK & Kinder Students to attend school (SCC page 23)

“If an enrolled student under the age of six, or if a student is 18 or older, and that student has more than five unexcused absences in a semester, the district may revoke the student’s enrollment.


Scc and student parent handbook 2014 2015 updates page 23

SCC and Student-Parent Handbook 2014-2015 Updates (page 23)

  • Official Attendance roll

    (2nd Period for all grades)

    will be as follows:

  • Elementary Schools 9:40 AM

  • Middle Schools 9:15 AM

  • High Schools 10:15 AM

    *Subject to Change


Scc and student parent handbook 2014 2015 updates page 231

SCC and Student-Parent Handbook 2014-2015 Updates (page 23)

Home

Schooling

HOME SCHOOLING (As per Policy FEA Local)

  • Parents have the right to provide home schooling for their children. To be home schooled the following must be met;

  • A letter, signed and dated, from the parent/guardian stating that the student is being home schooled is acceptable documentation when addressed to the District and received by the campus administrator. Letters from parents/guardians must indicate the actual date home schooling began.

  • If the parents refuse to submit a letter of notification or if the District has evidence that the school-age child is not being home-schooled within legal requirements, the District may investigate further and, if warranted, shall pursue legal action to enforce the compulsory attendance law.


Fea legal compulsory attendance private or home school

FEA (Legal) Compulsory Attendance Private or Home School

  • A student in a home school shall be exempt from compulsory attendance if he or she is pursuing in good faith a curriculum consisting of books, workbooks, other written materials, or any combination of these. The curriculum shall be designed to meet basic education goals of reading, spelling, grammar, mathemathics and a student of good citizenship.

    TEA v Leeper, 893 S.W. 2d 432 (Tex. 1994)


Fea local compulsory attendance for students in home schools

FEA (Local) Compulsory Attendance for Students in Home Schools

  • PEIMS Revised FEA (Local)/ Pending Board Approval

  • PEIMS Appendix D: Leaver Code 60-Documentation requirement: A letter, signed and dated, from the parent/guardian stating that the student is being home schooled. Letters must indicate the actual date home schooling began.

  • If the District has evidence that the school-age child is not being homeschooled, the District may investigate further, and if warranted, shall pursue legal action to enforce the compulsory attendance law.

  • Also in SCC- HomeSchooling 2014-2015


Fea local compulsory attendance for students in home schools1

FEA (Local) Compulsory Attendance for Students in Home Schools

  • PEIMS Revised FEA (Local)/ Pending Board Approval

  • PEIMS Appendix D: Leaver Code 60-Documentation requirement: A letter, signed and dated, from the parent/guardian stating that the student is being home schooled. Letters must indicate the actual date home schooling began.

  • If the District has evidence that the school-age child is not being homeschooled, the District may investigate further, and if warranted, shall pursue legal action to enforce the compulsory attendance law.

  • Also in SCC- HomeSchooling 2014-2015


Department of pupil services staff development in service

Student Intra-DistrictTransfer Information (on website)*End Sept. 15, 2014*Must follow UIL requirements*Must meet Eligibility


Scc and student parent handbook 2014 2015 updates page 24

SCC and Student-Parent Handbook 2014-2015 Updates (page 24)

Application for those living outside Brownsville:

BISD Employees

Non-Employees

(work in Brownsville)

INTER-DISTRICT TRANSFERS

  • Inter-district transfers are available the entire instructional year and may be obtained at the Department of Pupil Services, 708 Palm Blvd. room 123.

  • The Texas Education Code does not allow a district the authority to revoke any transfer mid-year except for nonpayment of tuition.


Residence verification report form

Residence Verification Report Form

  • Verification Form used by Attendance Liaisons

  • Verification Results of Student Status (Reprove, Revisit, moved out of zone, or moved to new address)

  • Verification Form Report signed by Campus Administrator, PEIMS Administrator for Attendance Liaison to follow through with parent notice to Revoke Dual/POA


Department of pupil services staff development in service

Revoking Dual Residence Form (on website)*Can be revoked at the end of the closest grading period.*Send copy to Dept. of Pupil Services.


Revocation of power of attorney parent and guardian must come to dept of pupil services

Revocation of Power of Attorney *Parent and Guardian must come to Dept. of Pupil Services


Department of pupil services staff development in service

Revoking Transfers (on website)*Revoke at the end of the 1st-3rd six weeks grading period for: 1) excessive tardies, and/or absences, 2) failing classes, 3) violations of code of conduct.* If revoked, will not be eligible to request transfer to same school the following school year. * Last Day to Revoke is the End of the 1st Semester or End of the School Year , Dec. 18, 2014.* Send copy to Dept of Pupil Services.


Scc and student parent handbook 2014 2015 updates page 241

SCC and Student-Parent Handbook 2014-2015 Updates (page 24)

Truancy Forms

Notices to Parents - Warning of Absences

  • A student is truant if he/she is absent 10 or more days or parts of days without proper excuse within a 6-month period in the school year or is absent 3 or more days or parts of days within a 4-week period. 

  • The campus will notify a student’s parent with a warning notice letter if the student is absent from school, without excuses, after three or more days (or parts of days within a four-week period).

  • Then a court warning notice letter will be given to the student’s parent after the student has been absent ten or more days without excuses (or parts of days within a six-month period) in the same school year (See policy FEA Legal).


Fea legal compulsory attendance non attendance filing requirements

FEA (LEGAL) compulsory attendanceNon-AttendanceFiling Requirements

Each referral to juvenile court alleging a violation by a student of Education Code 25.094 must:

  • 1) Be accompanied by a statement from the student’s school certifying that the school applied the truancy prevention measure (see FED) to the student, and the measures failed to meaningfully address the student’s school attendance…

  • 2) Specify whether the student is eligible for or receives special education services under Education Code Chapter 29, Subchapter A.

    A court shall dismiss a complaint or referral by a district that does not comply with these requirement.

    Education Code 25.0915 (b), (c)


Scc and student parent handbook 2014 2015 updates page 25

SCC and Student-Parent Handbook 2014-2015 Updates (page 25)

  • . A teacher, principal, nurse, or counselor of the school in which a student is enrolled may excuse the temporary absence of the student for any reason they deem acceptable with adequate documentation (See policy FEA LEGAL).

  • Tardiness does not equal anunexcused absence as per (op. Texas Attorney General, DM -2000 (1993).

  • Tardiness is a discipline matter that should be handled through the Campus Discipline Rules.


Scc and student parent handbook 2014 2015 updates page 251

SCC and Student-Parent Handbook 2014-2015 Updates (page 25)

WITHDRAWAL FROM SCHOOL

State law requires all children between the ages of 6-18 years to be enrolled in school. In addition, once a child is enrolled in pre-kindergarten or kindergarten, he/she is required by state law to attend. This also applies to tutorials and/or extended year service programs (EYS) which a student is required to attend.

Minor students, ages 6 through ages 17, may withdraw from school by presenting a request signed by the student’s parent/guardian and stating the reason for the withdrawal, but the student must re-enroll in another public/private school within a 10 day period.


Department of pupil services staff development in service

Student Code of Conduct (SCC)Attendance Requirements = on BISD WebsiteTRUANCY – No Credit Policy (page 25)

According to Policy FEC (LOCAL), any student with less than 90% (percent) attendance for the days the class is offered shall be subject to loss of credit in the course(s) where excessive absences have been recorded. In order to maintain credit, a student may not exceed the number of unexcused absences listed:

Elementary Schools…18 days per year

Middle Schools… …8 days first semester, 10 days second semester or 18 days per year

High Schools…… …8 days first semester, 10 days second semester or 18 days per year

If a student is absent, the parent or guardian must call the school office that day to report the reason. Within five days of returning to school, the parent must submit a written note stating the reason for the student’s absence.

The district will accept parent’s handwritten notes to excuse five absence days during the instructional year (see Policy FEC Local).


Fec local written excuses wex

FEC Local- Written Excuses (WEX)

  • EXCUSED ABSENCES

  • The Superintendent or designee may excuse a student absence. The student shall only be allowed five written excused absences per calendar year. Additional absences after five shall be unexcused unless excused by the campus principal.

Board Approved on

Sept. 17, 2013


Department of pupil services staff development in service

PreK Attendance Pledge 2014-2015After 5 days of written unexcused absences per year, the Principal may withdraw child from school (SCC page 25)

Alma Garza

Burns Principal


Department of pupil services staff development in service

Parent Attendance Commitment LetterFor Unexcused Absences (ABS):3 days=Attendance Warning Letter6 days= Attendance Plan10 days= Court Warning & File Complaint (within 10 days)


Scc and student parent handbook 2014 2015 updates page 252

SCC and Student-Parent Handbook 2014-2015 Updates (page 25)

  • TRUANCY – No Credit Policy

    Students who are absent as a result of observance of religious holy days or documented health care appointments that make up the work missed may not be penalized for the absences. [Ed. Code 25.087(b) and Ed. code 25.092(e)]


Scc and student parent handbook 2014 2015 updates page 253

SCC and Student-Parent Handbook 2014-2015 Updates (page 25)

Perfect Attendance= No ELR

  • TRUANCY – No Credit Policy

    (page 25)

    District procedures for perfect attendance recognition are outlined in “Perfect Attendance Recognition.”Campus Incentives and Awards will be available every six weeks for Pk-12th graders who meet the District Student Attendance Goals (see DIP 2014-2015, section 7.3).


Scc and student parent handbook 2014 2015 updates page 29

SCC and Student-Parent Handbook 2014-2015 Updates (page 29)

Athletics

  • . A copy of the UIL constitution and contest rules are available for review at the BISD Athletics department, BISD Fine Arts Department or a the UIL website: www.uiltexas.org/athletics.

  • Please contact the respective campus principal or the appropriate department for contest eligibility.


Scc and student parent handbook 2014 2015 updates page 30

SCC and Student-Parent Handbook 2014-2015 Updates (page 30)

Dress, Grooming, and Accessories

(Revised by District Dress Code Committee)

  • Note: Beginning with the 2014-2015 school year, all elementary and middle schools will implement a standardized attirerequirement as designated by the respective campus administration. All elementary campus dress codes will include a white polo style (collar) shirt that may include BISD official logo.


Scc and student parent handbook 2014 2015 updates page 31

SCC and Student-Parent Handbook 2014-2015 Updates (page 31)

Grooming

(Revised by District Dress Code Committee)

  • No exposed tattoos that display gang symbols, obscenities, suggestive slogans, nudity, crime, violence, death imagery, drugs, alcohol, or which promote the use of tobacco.


Health care appointment scc page 32

Health Care Appointment (SCC page 32)

Know when to Count Present for “MED”

  • Whenever possible, doctor appointments should be scheduled outside the school day. However, the student who has a documented appointment with a health care professional during school hours may be excused and shall be counted as having attended for purposes of calculating the average daily attendance in the district, provided the following conditions are in place: 1) commences classes or returns to school on the same day of the appointment, 2) brings back a note from the health professional, 3) makes up work within a reasonable time.


Scc and student parent handbook 2014 2015 updates page 35

SCC and Student-Parent Handbook 2014-2015 Updates(page 35)

Perfect Attendance Recognition

  • “PERFECT ATTENDANCE is as defined: No absences for any part of the day that the student is scheduled to be in attendance at school with the exception of documented school business or school-related activities….

  • Campus Incentives and Awards will be available every six week for PK-12th graders who meet the District Student Attendance Goals (see DIP 2014-2015, section 7.3).


Early release form for perfect attendance recognition award data entry inputs elr

Early Release Form for Perfect Attendance Recognition AwardData Entry Inputs ELR


District improvement plan 2014 2015 attendance strategies

District Improvement Plan 2014-2015Attendance Strategies

7.1 Monitoring that Parent Truancy Court Notices/Letters are generated through eSchool. Campus provides parents with Attendance Notice Letters and Student Attendance Plans….

7.2 Training provided to ensure student attendance is monitored through Court Complaint Affidavits filed..


District improvement plan 2014 2015 attendance strategies1

District Improvement Plan 2014-2015Attendance Strategies

7.3 Distribution of Campus Incentives and Awards available every six weeks….

7.4 Contacting Parents of students with Excessive Unexcused Absences through District Truancy Sweeps..

7.5 Upcoming Training for PEIMS new Student Accounting System – TSDS ….


Believe in bisd attendance pending updated flyers on bisd wedsite

Believe in BISD Attendance (Pending Updated Flyers on BISD Wedsite)


Attendance initiatives 2014 2015

Attendance Initiatives2014-2015


Perfect attendance initiatives high school car giveaway 2014 2015

Perfect AttendanceInitiativesHigh SchoolCar Giveaway 2014-2015


Perfect attendance elementary middle school grand prize giveaway

Perfect Attendance (Elementary & Middle School)Grand Prize Giveaway


Department of pupil services staff development in service

Believe in BISD Decals* Decals given to All Students & Employees by Grants Department*Random decal numbers selected to win at the end of every six weeks.


Truancy forms online

Truancy Forms Online


Department of pupil services staff development in service

eSchool GeneratedTruancy Reports for PEIMS Supervisor, Data Entry, Attendance Clerks/Liaisons,Parental Liaisons

Upcoming Training dates:

Sept. 2nd AM- Hanna & Veterans Cluster (Elementary)

PM- Lopez & Rivera Cluster (Elementary)

Sept. 3rd AM- Pace Cluster (Elementary)

PM- Porter Cluster (Elementary)

Sept. 4thAM- Middle Schools

PM- High Schools


Fed legal attendance enforcement truancy prevention measures

FED (LEGAL) attendance EnforcementTruancy Prevention Measures

The District shall adopt truancy prevention measures designed to address student conduct related to truancy in the school setting, minimize the need for referrals to juvenile court for conduct described by Family Code 51.01 (b) (2), and minimize the filing of complaints in courts alleging a violation of Education Code 25.094 (a).


Department of pupil services staff development in service

eSchoolTruancy Form:Campus Attendance Monitoring Checklist Truancy Form:*Fill-in information not merged from eSchool (ie. IDEA, Age….)*Must show Interventions and Parent Signature*Submit within timeline with Court documentation to our Dept.


Department of pupil services staff development in service

eSchoolTruancy Form: Attendance Notice Letter*Fill-in information not merged from eSchool (ie. IDEA, Age….)*Needs Parent Signature


Fec local parent conference for excessive absences

FEC (LOCAL)Parent Conference for Excessive Absences

  • If a student has been absent five days and absenceshave not been covered by an excuse signed by a doctor, nurse, or a clinic, the parent of guardian shall be required to come to school and speak with an administrator.


Department of pupil services staff development in service

eSchoolTruancy Form

After 6 Unexcused Absences

Truancy Prevention Measures (FED Legal)

*Fill-in Student/Parent Initiated Measures*Needs Administrator/Designee,

Parent, and Student Signature


Department of pupil services staff development in service

eSchoolTruancy Form: Court Warning Notice* Fill-in information not merged from eSchool (ie. IDEA, Age….) *Needs Parent Signature (If unsuccessful, Document phone calls & Home Visits. Then send court warning by Certified Mail to Parent)


Eschool truancy form compliant filing parent contributing to non attendance

eSchoolTruancy Form: Compliant Filing- Parent Contributing to Non-Attendance

SB1493

Elementary School


Eschool truancy form complaint filing failure to attend 12 16 years

eSchoolTruancy Form:Complaint Filing- Failure to Attend 12-16 years

Notarize and

Turn In File that Day


Eschool truancy form compliant filing failure to attend 17yrs

eSchoolTruancy Form: Compliant Filing-Failure to Attend 17yrs…

Notarize and

Turn In File that Day


Eschool truancy form judge court proceeding results

eSchoolTruancy Form:Judge Court Proceeding Results


Department of pupil services staff development in service

eSchoolTruancy Form: PEIMS Record of Court ResultsBe Prepared- Take Parent contact logs, and student attendance reports, report card grades, attendance contracts…Give Sanction Recommendations (i.e. Parent Escort, Family Counseling at CAB…)


Department of pupil services staff development in service

District AttendanceMonitoring Visits Mr. Park (MS-HS) Mrs. Garza (Elementary)*Know your campus attendance programs, strategies and activities.* Know your students who have unexcused absences.*Print eSchool reports for Parent Signatures.


Department of pupil services staff development in service

2014-2015At the end of Every Six Weeks -Report the Total number of Truancy Letters with Parents Signatures for Unexcused Absences to Pupil Services:

  • Attendance Notice Letters (3 unexcused) within 4 week,

  • Attendance Plan (6 unexcused) within 6 month period,

  • Court Warning Letter (10 unexcused) within 6 month period,

  • Sworn Complaint Affidavit (after 10th unexcused absence) sent to Pupil Services within 5 days of the 10th unexcused absence.


2013 2014 truancy court results

2013-2014Truancy Court Results

Elementary Totals

Complaints Filed (P) = 31

Court Cases Heard = 24

Middle School Totals

Complaints Filed (P&S) = 307

Court Cases Heard =150

High School Totals

Complaints Filed (P&S) = 795

Court Cases Heard =592

BISD Grand Totals

Complaints Filed (P&S) =1133

Court Cases Heard = 766


Eschool ada trend reports determine unexcused absences needed for parent notification

eSchool ADA Trend Reports determine Unexcused Absences needed for Parent Notification

---------------------

District review shows that the PK-3 and PK-4 Students have the most Unexcused Absences

---------------------


Eschool attendance trend report review for parent letters

eSchool Attendance Trend Report Review for Parent Letters

  • Monitor Weekly

  • * File with Pupil Services- Affidavits for Court Hearings (Due within 5 days of 10th Absence)


Periodic attendance sweeps

Periodic Attendance Sweeps

  • Truancy prevention measure to increase campus attendance rates

  • Attendance sweeps will be conducted on the following dates for selected campuses (TBA):

Mark your calendar


Comments concerns

Comments / Concerns


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