First student user s guide reviewing an incident report october 2013
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First Student User’s Guide Reviewing an Incident Report October 2013 PowerPoint PPT Presentation


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First Student User’s Guide Reviewing an Incident Report October 2013. First ACTS: High-Level Process. This guide focuses on this step. 1. 2. FS Writer Creates Incident Report (IR). If required, IR viewed at FS, approved. Parent notification: E-mail Letter.

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First Student User’s Guide Reviewing an Incident Report October 2013

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First student user s guide reviewing an incident report october 2013

First Student User’s GuideReviewing an Incident ReportOctober 2013


First acts high level process

First ACTS: High-Level Process

This guide focuses on this step

1

2

FS Writer Creates Incident Report (IR)

If required, IR viewed at FS, approved

Parent notification:

E-mail

Letter

Informational E-mail sent to District/ School staff

FirstACTS

System

5

Design based on two key principles:

Easy-to-use, intuitive tool for FS & schools

Flexibility to support a variety of local processes from diverse schools/districts, large and small

3

4

E-mail notification sent back to FS User

Email Notification to School Reviewer

Reviewer reads IR, takes action


First acts creating an incident report

First ACTS: Creating an Incident Report

First Student users who can create Incident Reports in First ACTS are called Writers. First ACTS supports two types of Writers (outlined below). Locations can have one or both of the following types of Writers:

FS Writer creates Report

FS Writer creates Report

Report reviewed at FS

Report sent to School for review

This guide focuses on this scenario

Report sent to School for review


First acts reviewing an incident report 1

First ACTS: Reviewing an Incident Report - 1

When an Incident Report is created that requires a FS review, the FS Reviewer(s) will receive an email notification from the system like the following:

  • As the above message outlines, to open the Incident Report, the School Reviewer can simply click on the link in the message. This will take the Reviewer to the First ACTS login screen

  • Using you First ACTS Username and Password, log into system


First acts reviewing an incident report 2

First ACTS: Reviewing an Incident Report - 2

  • Once logged into the system and the Incident Report requiring review is open, FS Reviewer can update or modify any incident information as needed

  • To edit any fields, click on the pencil icon. To save edits, click on save icon.

  • When review is complete, FS Reviewer has three options:

    • Approve and close – will complete the incident but not submit to school

    • Reject – will remove Incident Report from system

    • Approve – will submit Incident Report to school for review

1.

2.


First acts acknowledging an incident report

First ACTS: Acknowledging an Incident Report

School Reviewer, after reviewing the Incident Report and deciding any Disciplinary Actions, may check a box (see 1.) to notify FS of any decisions.

Again, FS Reviewer will receive an email notification and, once logged into the system, will be able to view the school’s Disciplinary Action for the incident

FS Reviewer can enter any Closing Notes (see 2.) and close the incident

1.

2.


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