Matakuliah g0374 business writing tahun 2006 2007
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Minutes of Meeting. Matakuliah: G0374 / Business Writing Tahun: 2006/2007. The Purposes of Meeting. To coordinate or arrange activities To report on some activity or experiences To put forward ideas or grievances for discussion To give information to a group of people

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Matakuliah: G0374 / Business Writing Tahun: 2006/2007

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Presentation Transcript


Minutes

of

Meeting

Matakuliah: G0374 / Business Writing

Tahun: 2006/2007


The Purposes of Meeting

  • To coordinate or arrange activities

  • To report on some activity or experiences

  • To put forward ideas or grievances for discussion

  • To give information to a group of people

  • To crate involvement and internet


Types of meeting

  • Formal meetings:

    Annual General Meeting

    Statutory meetings

    Board meetings

  • Informal meetings:

    Management meetings

    Departmental meetings

    Working parties


Minutes of Meeting

They are a written record of everything that transpires at

a meeting.


The Purpose of Minutes

  • For the company files

  • For the reference of those in attendance

  • For the information of absentees


The Process

  • Minutes are prepared by a secretary who takes thorough notes during the proceedings. Afterwards, she/he prepares a draft and includes all the pertinent information.

  • The secretary may include complete versions of statements and papers read at the meeting.


Types of Minutes

  • Minutes of formal meetings

    (e.g. large corporations or government agencies).

  • Minutes of resolution

  • Minutes of narration


Minutes of formal meetings

It is made verbatim, primarily in court reporting, where everything needs to be recorded word by word.


Minutes of resolution

  • Only the main conclusion which are reached at the meeting recorded, not a note of discussions which took place.

  • Usually used for minutes of AGMs and other statutory meetings.


Minutes of narration

  • These minutes will be a concise summary of all the discussions which took place, reports received, actions to be taken and decision made.


MINUTES

MANAGEMENT/STAFF WELFARE COMMITTEE

held on Wednesday 11 June 2000 at. 14.30 pm in Committee Room

PRESENT: Ms T. Graham, Welfare Officer (Chairman)

F.T Marks, Personnel Manager (Vice Chairman)

Ms V. Khan (Secretary)

Mrs. Lovers, Union Representative (Clerical)

W Yeates, union Representative (Despatch)

V M Crams, Production Manager

B L Hope, Accounts Manager

G Smythe, Training Officer

1. Apologies for absence:

NOTED:

These were received from

M Benham (on holiday)

Mrs. J.Ferguson (on training course)

2. Minutes of last meeting:

RESOLVED unanimously: these were agreed on and signed by the Chairman.


  • Matters arising:

  • NOTED: that the tenders for the new ventilation system had been received.

  • RESOLVED unanimously that contract be awarded to RT Stone of

  • Hollingbury, to begin work within four weeks.

  • 4. Correspondence:

  • NOTED: that Hollingbury College offered both day release and evening

  • Courses on Safety at Work.

  • RESOLVED: unanimously that only one Supervisor should be away at

  • any time.

  • Proposed: G Smythe

  • Seconded: V.M Cramm


5. Inspector’s Report:

NOTED: Standard of safety generally good. Matters raised:

Item 5: Ventilation system – see Minute 3 above.

Item 3: Trailing leads in offices – tree electrical

contractors ha been asked to give estimate

for installing floor plugs.

Item 4: Problem of fire extinguishers in Stores had

been remedied.

6. Proposal:

“that a refresher course in First Aid should be arranged

in Company time for all first air personnel.”

Proposed: Mrs. Lovers

Seconded: Mr. W Yeates


Amendment proposed:

“and that the Accounts Manager should make special

arrangement for his Section”.

Proposed: Mrs. M. Gower

Seconded: Mr. B L Hope

RESOLVED:

AMENDMENT: Nem con.

Substantive Motion: Nem con.

7. Any other business:

NOTED: Request by Representative from Dispatch that all Supervisors

should notify their staff of the possible dangers while work was in

progress in Dispatch area.

8. Date of next meeting:

NOTED: as Thursday 17 July 2000 at 3.00 pm

There being no other business the meeting closed at 3.50 pm.


Reproduced Courtesy of Midland Mainline


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