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The DART-Europe E-theses Portal. Martin Moyle Digital Curation Manager UCL Library Services, UK [email protected] Rybalkina Elena Department on International Scientific and Educational Management Tomsk Polytechnical University, Russia [email protected]

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The dart europe e theses portal

The DART-Europe E-theses Portal

Martin MoyleDigital Curation Manager UCL Library Services, [email protected]

Rybalkina Elena

Department on International Scientific

and Educational Management

Tomsk Polytechnical University, Russia

[email protected]

The 1st Forum of Young Scientists of Siberian Federal District, Tomsk, Russia, 29 November-2 December 2009


  • DART-Europe: background

  • The DART-Europe E-theses Portal

    • overview

    • issues

    • benefits

    • next steps

Dart europe background
DART-Europe: background

  • Began in 2005

  • Supporting the management, discoverability, re-usability and preservation of Europe’s electronic research theses

  • Resourced through partner contributions

  • Governed by Board of partners

  • Working closely with LIBER


  • Partners are university consortia, universities, or national libraries

  • Must sign Partnership Agreement (no financial obligations!)

  • DART-Europe has partners in:

  • Belgium

  • Estonia

  • Finland

  • Germany

  • Hungary

  • Ireland

  • Norway

  • Portugal

  • Spain

  • Sweden

  • Switzerland

  • UK

Dart europe 7 work themes
DART-Europe: 7 work themes

  • Partnership

  • Advocacy and best practice

  • Digital preservation

  • Marketing and dissemination

  • Sustainability

  • Community building; and...

  • Portal

The DART-Europe E-theses Portal

  • Provides researchers with a single European Portal for the discovery of Electronic Theses and Dissertations (ETDs)

  • Access to ~120,000 full-text research theses from 15 European countries, ~200 Universities (November 2009)

  • Easy for contributors to supply material

  • High search engine rankings other sources

  • Updated daily (~80 new records/day)

Open Access e-theses and dissertations (ETDs):

  • full-text electronic copies of theses produced by research postgraduates from the University and stored in digital archives / institutional repositories

  • Variety of forms


    Why make an e-thesis Open Access?

  • important information resource

  • increase world-wide interest

The DART-Europe Portal: benefits for researchers

  • Exposure of valuable work

  • Helps to identify career opportunities

  • Helps build networks of researchers with similar academic interests

  • Raises visibility of the University

  • Acts as showcase for the University’s

    research activity

Dart aggregation overview



Consortial/ National




DART aggregation: overview


Consortial/ National












Collection (OAI-PMH)




User Interface


Accented characters








Portal home http www dart europe eu
Portal home –

Simple search…

View new records

(also via RSS)

Results brief
Results: brief

Click title to see full record…

Results full
Results: full

Record is displayed exactly as supplied

Link to

source record..

Advanced search
Advanced search

Search author, title, abstract, subject / all

Limit search...

Other features
Other features…

Search history

Help page and feedback form

Mark records

for download

Portal contributing countries
Portal: contributing countries

Work in progress


  • Austria

  • Denmark

  • Greece

  • Italy

  • Poland

  • Netherlands

  • Norway

  • Portugal

  • Spain

  • Sweden

  • Switzerland

  • UK

  • Belgium

  • Estonia

  • Finland

  • France

  • Germany

  • Hungary

  • Ireland

  • Lithuania

Portal usage
Portal usage

  • Usage is gradually increasing...

  • Last 6 months:

  • 46,423 visits

  • 40,676 visitors

  • from 172 countries

Building the dart portal principles
Building the DART Portal: principles

  • Low maintenance

  • User focus

  • Low barriers to participation

Participation minimum requirements
Participation: minimum requirements

  • OAI set to identify open access research theses

  • OAI Dublin Core metadata

  • Essential: author, title, date (of award), identifier (http, ideally a link to local ‘splash page’)

  • Recommended: awarding institution (preferably publisher)

  • Desirable: abstract, subjects, language

Dublin core for a collaborative service 1
Dublin Core for a collaborative service (1)

  • Invites problems of consistency

  • Realistic to expect repositories to standardise?

    • contributing organisations have higher priorities, different technical skill sets…

    • acquiring content was seen to be more important

  • Some central processing work required

    • especially languages, dates, awarding institutions

    • brief illustrations...

Using dublin core for a collaborative service 2
Using Dublin Core for a collaborative service (2)

  • Largely achievable, provided that source repositories are consistent in their inconsistencies!

  • Basic author, title, date, hyperlink are always offered in the Portal

  • Other fields are treated pragmatically

    • if information is not present, or cannot be used, it is ignored

Portal benefits
Portal: benefits

  • For contributing consortia and universities

    • raised visibility

    • low-cost participation

  • For authors

    • added exposure for work

    • helps to introduce career-young academics to OA

  • For researchers

    • aggregation: quantity, convenience, consistency

    • OA means ready availability of theses

Portal next steps
Portal: next steps

  • Marketing

    • what effects on usage - and on performance?

  • Current features have a ‘traditional’ feel

    • multilingual thesaurus; full text extraction; faceted search...what do researchers expect? What do they need? What effect on costs?

  • Wider European context

    • DART-Europe as specialist aggregator for larger services, such as Europeana?

Dart europe e theses portal summary
DART-Europe E-theses Portal: summary

  • Finding a balance between ease of contribution, complexity of intervention, and richness of service

  • Currently…

    • Easy for repositories to participate

    • Portal has a credible body of content

    • Post-processing routines are low maintenance and effective

    • Portal provides a useful service to contributors and to researchers

  • Good for researchers, good for research

Further information
Further information

  • Portal

  • DART-Europe

  • Tomsk Polytechnic University

  • Email

    • [email protected]

    • [email protected]

      Thank you!