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The DART-Europe E-theses Portal. Martin Moyle Digital Curation Manager UCL Library Services, UK [email protected] Rybalkina Elena Department on International Scientific and Educational Management Tomsk Polytechnical University, Russia [email protected]

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the dart europe e theses portal

The DART-Europe E-theses Portal

Martin MoyleDigital Curation Manager UCL Library Services, [email protected]

Rybalkina Elena

Department on International Scientific

and Educational Management

Tomsk Polytechnical University, Russia

[email protected]

The 1st Forum of Young Scientists of Siberian Federal District, Tomsk, Russia, 29 November-2 December 2009

  • DART-Europe: background
  • The DART-Europe E-theses Portal
    • overview
    • issues
    • benefits
    • next steps
dart europe background
DART-Europe: background
  • Began in 2005
  • Supporting the management, discoverability, re-usability and preservation of Europe’s electronic research theses
  • Resourced through partner contributions
  • Governed by Board of partners
  • Working closely with LIBER
  • Partners are university consortia, universities, or national libraries
  • Must sign Partnership Agreement (no financial obligations!)
  • DART-Europe has partners in:
  • Belgium
  • Estonia
  • Finland
  • Germany
  • Hungary
  • Ireland
  • Norway
  • Portugal
  • Spain
  • Sweden
  • Switzerland
  • UK
dart europe 7 work themes
DART-Europe: 7 work themes
  • Partnership
  • Advocacy and best practice
  • Digital preservation
  • Marketing and dissemination
  • Sustainability
  • Community building; and...
  • Portal
The DART-Europe E-theses Portal
  • Provides researchers with a single European Portal for the discovery of Electronic Theses and Dissertations (ETDs)
  • Access to ~120,000 full-text research theses from 15 European countries, ~200 Universities (November 2009)
  • Easy for contributors to supply material
  • High search engine rankings other sources
  • Updated daily (~80 new records/day)
Open Access e-theses and dissertations (ETDs):
  • full-text electronic copies of theses produced by research postgraduates from the University and stored in digital archives / institutional repositories
  • Variety of forms


Why make an e-thesis Open Access?

  • important information resource
  • increase world-wide interest
The DART-Europe Portal: benefits for researchers
  • Exposure of valuable work
  • Helps to identify career opportunities
  • Helps build networks of researchers with similar academic interests
  • Raises visibility of the University
  • Acts as showcase for the University’s

research activity

dart aggregation overview



Consortial/ National




DART aggregation: overview


Consortial/ National












Collection (OAI-PMH)




User Interface


Accented characters








portal home http www dart europe eu
Portal home –

Simple search…

View new records

(also via RSS)

results brief
Results: brief

Click title to see full record…

results full
Results: full

Record is displayed exactly as supplied

Link to

source record..

advanced search
Advanced search

Search author, title, abstract, subject / all

Limit search...

other features
Other features…

Search history

Help page and feedback form

Mark records

for download

portal contributing countries
Portal: contributing countries

Work in progress


  • Austria
  • Denmark
  • Greece
  • Italy
  • Poland
  • Netherlands
  • Norway
  • Portugal
  • Spain
  • Sweden
  • Switzerland
  • UK
  • Belgium
  • Estonia
  • Finland
  • France
  • Germany
  • Hungary
  • Ireland
  • Lithuania
portal usage
Portal usage
  • Usage is gradually increasing...
  • Last 6 months:
  • 46,423 visits
  • 40,676 visitors
  • from 172 countries
building the dart portal principles
Building the DART Portal: principles
  • Low maintenance
  • User focus
  • Low barriers to participation
participation minimum requirements
Participation: minimum requirements
  • OAI set to identify open access research theses
  • OAI Dublin Core metadata
  • Essential: author, title, date (of award), identifier (http, ideally a link to local ‘splash page’)
  • Recommended: awarding institution (preferably publisher)
  • Desirable: abstract, subjects, language
dublin core for a collaborative service 1
Dublin Core for a collaborative service (1)
  • Invites problems of consistency
  • Realistic to expect repositories to standardise?
    • contributing organisations have higher priorities, different technical skill sets…
    • acquiring content was seen to be more important
  • Some central processing work required
    • especially languages, dates, awarding institutions
    • brief illustrations...
using dublin core for a collaborative service 2
Using Dublin Core for a collaborative service (2)
  • Largely achievable, provided that source repositories are consistent in their inconsistencies!
  • Basic author, title, date, hyperlink are always offered in the Portal
  • Other fields are treated pragmatically
    • if information is not present, or cannot be used, it is ignored
portal benefits
Portal: benefits
  • For contributing consortia and universities
    • raised visibility
    • low-cost participation
  • For authors
    • added exposure for work
    • helps to introduce career-young academics to OA
  • For researchers
    • aggregation: quantity, convenience, consistency
    • OA means ready availability of theses
portal next steps
Portal: next steps
  • Marketing
    • what effects on usage - and on performance?
  • Current features have a ‘traditional’ feel
    • multilingual thesaurus; full text extraction; faceted search...what do researchers expect? What do they need? What effect on costs?
  • Wider European context
    • DART-Europe as specialist aggregator for larger services, such as Europeana?
dart europe e theses portal summary
DART-Europe E-theses Portal: summary
  • Finding a balance between ease of contribution, complexity of intervention, and richness of service
  • Currently…
    • Easy for repositories to participate
    • Portal has a credible body of content
    • Post-processing routines are low maintenance and effective
    • Portal provides a useful service to contributors and to researchers
  • Good for researchers, good for research
further information
Further information
  • Portal

  • DART-Europe

  • Tomsk Polytechnic University

Thank you!