Subcontract management and subcontractor oversight
This presentation is the property of its rightful owner.
Sponsored Links
1 / 20

Subcontract Management and Subcontractor Oversight PowerPoint PPT Presentation


  • 98 Views
  • Uploaded on
  • Presentation posted in: General

Subcontract Management and Subcontractor Oversight. Susan Kimmerly Bechtel Jacobs Company LLC November 18, 2004. Subcontract Management. Tri-Party Team Subcontractor performance indicator (“scorecard”). Subcontract Management.

Download Presentation

Subcontract Management and Subcontractor Oversight

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Subcontract management and subcontractor oversight

Subcontract Management and Subcontractor Oversight

Susan Kimmerly

Bechtel Jacobs Company LLC

November 18, 2004


Subcontract management

Subcontract Management

  • Tri-Party Team

  • Subcontractor performance indicator (“scorecard”)

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Subcontract management1

Subcontract Management

  • Tri-Party Team (core team for day-to-day subcontract management)

    • Subcontract Coordinator (SCC)

    • ESH Representative

    • Subcontract Administrator (SCA)

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Subcontract management2

ESH

Representative

Oversight -

Tri-Party

Team

SCC

SCA

Subcontract Management

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Subcontract management3

Subcontract Management

  • Subcontractor performance indicator (“scorecard”)

    • Purpose:

      • Evaluate and rate subcontractor performance monthly

      • Communicate performance to MOP/FM and to subcontractor lead line management and key personnel

      • Lessons Learned and feedback

      • Supports decisions to exercise or not exercise subcontract option periods or terminations

      • Supports decisions for Performance Incentive Extensions

    • Applies to all subcontracts > $1M

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Subcontract management4

Subcontract Management

  • Performance scored monthly by SCC, ESH Rep, SCA, and others as necessary

  • System uses information from routine walkdown and reporting processes

  • Criteria includes subjective and objective assessments (green, yellow, red rating)

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Subcontract management5

Subcontract Management

Typical Scorecard Criteria

  • Environment, Safety and Health

  • Scope of work (SCC determines specifics)

  • Rigor of Operations

  • Assessments

  • Commercial

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Subcontract management6

Subcontract Management

  • Corrective action required if a rating is red or yellow

  • Rating becomes green after corrective action is completed

  • If subcontractor performance is unacceptable, the appropriate line manager takes corrective action

  • Each subcontract assessed on its own merits

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Subcontract management7

Subcontract Management

“Scorecard” Summary

  • Process is an important element of feedback and improvement

  • Driven by daily interaction between BJC and Subcontractor

  • Provides monthly assessment of performance

  • Provides basis for constructive criticism and praise

  • Isolates areas of weakness for concentrated focus

  • Supports option exercise decisions

  • Supports effective subcontract management

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Subcontract management8

Subcontract Management

  • Tri-Party Team (Core team for day-to-day subcontract management)

    • Subcontract Coordinator (SCC)

    • ESH Representative

    • Subcontract Administrator (SCA)

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Scc execution oversight

SCC Execution / Oversight

SCC Program is managed by the Field Services organization

Individual(s) assigned to specific subcontracts who are responsible for ensuring that subcontractor performance meets subcontract terms and conditions

Single BJC point of contact for the subcontractors

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Scc execution oversight1

SCC Execution / Oversight

Premobilization submittals

Notice to Proceed

Readiness Evaluations

Ongoing submittals review and status

Ongoing execution team oversight

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Subcontract management and subcontractor oversight

SCC Execution / Oversight

Management Assessments

Independent Assessments

Closure Project Evaluations

DOE Facility Representative oversight

Daily SCC/SA oversight, integration and reporting

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Scc execution oversight2

SCC Execution / Oversight

SCC Progress Reports

ESH Representative Walkdown Reports

Subcontractor Self Assessments

Subcontractor Performance Evaluation

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Esh representative execution oversight

ESH Representative Execution / Oversight

Single point of contact for ES&H

Reviews subcontractor ES&H submittals

Mentors subcontractors in ISMS implementation and Zero Accident Performance

Performs oversight of subcontractor ES&H activities

Tracks subcontractor ES&H performance

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Esh representative execution oversight1

ESH Representative Execution / Oversight

Perform daily walkdown of subcontractor work activities

Perform joint safety audits with SCC and subcontractor

Ensures compliance with subcontract ES&H requirements

Foster implementation of BJC ES&H programs

Review subcontractor generated ES&H data

Support SCC in conducting subcontractor investigations

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Esh representative execution oversight2

ESH Representative Execution / Oversight

Provides lessons learned information to subcontractor

Interfaces with other ES&H SMEs to support Project initiatives

Coach subcontractor in developing and implementing corrective actions resulting from audits and self assessments

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Sca execution oversight

SCA Execution / Oversight

Assure subcontractor submits ES&H Program

Identify and evaluate violations

Prepare notices to subcontractor

Sign / approve violation notices to subcontractors

Transmit notices to subcontractors

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Sca execution oversight1

SCA Execution / Oversight

Approve subcontractor corrective actions and/or provide direction

Monitor close-out of quality issues

Chair progress review meetings

Assess subcontractor performance (monthly subcontractor scorecard)

Obtain hazardous materials and waste list from subcontractor

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


Subcontract management and oversight

Subcontract Management and Oversight

Effective Subcontract Management and Oversight is a team effort and and is critical for ensuring and / or improving subcontractor safety.

P:BJCMgmt/wfs/Bechtel_SAIC_Contracting Pres_Massey et al


  • Login