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WELCOME TO CPCC. NEW HIRE GL TRAINING COLLEAGUE SYSTEM INSTRUCTOR Dawud Q. Ziyad – Interim Systems Accountant Finance & GL Systems. ACCOUNT FORMAT. XX-XXX-XX-XXXXXX-XXXXX 5 COMPONENTS Fund-Purpose-Voe-Object-Unit. ACCOUNT FORMAT. XX – FUND CODE XXX – PURPOSE CODE XX – VOE CODE

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Welcome to cpcc

WELCOME TO CPCC

NEW HIRE GL TRAINING

COLLEAGUE SYSTEM

INSTRUCTOR

Dawud Q. Ziyad – Interim Systems Accountant

Finance & GL Systems


Account format

ACCOUNT FORMAT

XX-XXX-XX-XXXXXX-XXXXX

5 COMPONENTS

Fund-Purpose-Voe-Object-Unit


Account format1

ACCOUNT FORMAT

  • XX – FUND CODE

  • XXX – PURPOSE CODE

  • XX – VOE CODE

  • XXXXXX – OBJECT CODE

  • XXXXX – UNIT (DEPARTMENT) CODE


Fund xx xxx xx xxxxxx xxxxx

FUNDXX-XXX-XX-XXXXXX-XXXXX

  • Fund Codes

    • 0X Institutional Funds

      • Examples 01 Current Unrestricted

      • 02 Current Restricted

      • 05 Proprietary

      • 07 Plant Funds


Fund xx xxx xx xxxxxx xxxxx1

FUNDXX-XXX-XX-XXXXXX-XXXXX

  • Fund Codes

    • 1X State Funds

      • Examples 11 Current Unrestricted

      • 17 Capital Outlay

    • 2X County Funds

      • Example 21 Current Unrestricted


Purpose code xx xxx xx xxxxxx xxxxx

PURPOSE CODEXX-XXX-XX-XXXXXX-XXXXX

  • Purpose Codes

    • 1XX – Institutional Support

      • Example 120 – Financial Service

    • 2XX – Curriculum Instruction

      • Example 220 – Associate Degree

      • 229 – SELF SUPPORTING (INST)

    • 3XX – Continuing Education

      • Example 310 – Occupational Ed Instruction


Purpose code xx xxx xx xxxxxx xxxxx1

PURPOSE CODEXX-XXX-XX-XXXXXX-XXXXX

  • Purpose Codes (cont’d)

    • 4XX – Academic Support

      • Example – 421 – Curriculum

      • 422 – Continuing Education

    • 5XX – Student Support

      • Example – 510 – Student Services

    • 6XX – Plant Operations & Maintenance

      • Example – 610 – Plant Operation

      • 620 – Plant Maintenance


Purpose code xx xxx xx xxxxxx xxxxx2

PURPOSE CODEXX-XXX-XX-XXXXXX-XXXXX

  • Purpose Codes (cont’d)

    • 7XX – Propriety/Other

      • Example 711 – LAB FEES

      • 720 – Bookstore

    • 8XX – Student Aid

      • Example 824 – Pell

      • 830 - Scholarship

    • 9XX – Capital

      • Example 910 – Building & Grounds

      • 920 - Equipment


Fund purpose xx xxx xx xxxxxx xxxxx

FUND & PURPOSExx-xxx-xx-xxxxxx-xxxxx

  • 17-920 – State Funded Equipment

  • 21-620 – County Funded Plant Maint

  • 05-711 – Institutional Lab Fees

  • 11-220 – State Associate Degree


Voe code xx xxx xx xxxxxx xxxxx

VOE CodeXX-XXX-XX-XXXXXX-XXXXX

  • Institutional funds (0X) always ’00’

    • Example 01-310-00-527000-32504

  • State & County funds mostly ’97’

    • Example 11-421-97-531110-31500

    • 21-421-97-512000-31500


Voe code xx xxx xx xxxxxx xxxxx1

VOE CodeXX-XXX-XX-XXXXXX-XXXXX

  • VOE Codes – State Accounts Only

    • 0X – Undefined – Example 00

    • 1X - Vocational Education-Federal

    • 2X - Vocational Education – Non-Federal

    • 3X – Priority Program/CIP

    • 4X – Summer Term

    • 5X – Performance Funding Carryover

    • 6X – Area Coordinators


Voe code xx xxx xx xxxxxx xxxxx2

VOE CodeXX-XXX-XX-XXXXXX-XXXXX

  • VOE Code (cont’d)

    • 8X – Miscellaneous Allotments

    • 9X – Non-Categorical

    • Examples

      • 11-220-22 – State funded Faculty account

      • 17-922-80 – State Capital/HB 275 Equipment


Object codes xx xxx xx xxxxxx xxxxx

OBJECT CODESXX-XXX-XX-XXXXXX-XXXXX

  • Object Codes

  • Institutional Funds (0X) Only

    • 1xxxxx – Assets – 111199 Claim on Cash

    • 2xxxxx – Liabilities

    • 3xxxxx – Fund Balances - 370100

    • 4xxxxx – Revenues – 494100 Gifts

    • 5xxxxx – Expenses


Object codes xx xxx xx xxxxxx xxxxx1

OBJECT CODESXX-XXX-XX-XXXXXX-XXXXX

  • XXXXXX – NCCCS Chart of Accounts Object Code

    • 531110 – In-State Ground Transportation

    • 527000 – Other Supplies

    • 527990 – SUPPLIES – BUDGET CONTROL


Unit code department xx xxx xx xxxxxx xxxxx

UNIT CODE (DEPARTMENT)XX-XXX-XX-XXXXXX-XXXXX

  • Unit Code (Department)

    • 1xxxx – President’s Office

    • 2xxxx – Executive Vice President

    • 3xxxx – Instruction

    • 4xxxx – Education Support Services

    • 5xxxx – Administrative Services

    • 6xxxx – CPCC Service Corps

    • 7xxxx – CPCC Foundation


Account numbers

Account Numbers

  • 02-421-00-518200-31549

  • 05-711-00-527000-32150

  • 11-220-22-531110-32151

  • 21-610-97-539500-20425


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