Effective visual aids in presentation
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EFFECTIVE VISUAL AIDS IN PRESENTATION PowerPoint PPT Presentation


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EFFECTIVE VISUAL AIDS IN PRESENTATION. UHB 3022 ENGLISH FOR WORKPLACE COMMUNICATION Dr Shanti Chandran . WHY USE VISUAL AIDS IN PRESENTATIONS?. Did you know? Up to 50% of information is taken in through the eyes . WHY USE VISUAL AIDS IN PRESENTATIONS?.

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EFFECTIVE VISUAL AIDS IN PRESENTATION

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Effective visual aids in presentation

EFFECTIVE VISUAL AIDS IN PRESENTATION

UHB 3022 ENGLISH FOR WORKPLACE COMMUNICATION

Dr Shanti Chandran


Why use visual aids in presentations

WHY USE VISUAL AIDS IN PRESENTATIONS?


Did you know up to 50 of information is taken in through the eyes

Did you know? Up to 50% of information is taken in through the eyes


Why use visual aids in presentations1

WHY USE VISUAL AIDS IN PRESENTATIONS?

  • Makes presentation more interesting and lively

  • Helps audience understand the presentation

  • Helps speaker present information more systematically


Why use visual aids in presentations continued

WHY USE VISUAL AIDS IN PRESENTATIONS? (continued)

  • Reinforce and add impact to information

  • Illustrate a relationship between ideas

  • Show information patterns or pictures


Why use visual aids in presentations continued1

WHY USE VISUAL AIDS IN PRESENTATIONS? (continued)

  • Present figures, graphs or charts

  • Summarize key points

  • Help audience follow passages or quotations


Types of visual aids

TYPES OF VISUAL AIDS

1) Handouts

  • + Audience can concentrate better

  • - Too many can be distracting

  • * Should be distributed earlier


Types of visual aids continued

TYPES OF VISUAL AIDS (continued)

2) Flipcharts

  • + Economical and easy to use

  • + Suitable for small groups

  • + Can be prepared in advance or spontaneously

  • * Make drafts and transfer to the flipchart


Types of visual aids continued1

TYPES OF VISUAL AIDS (continued)

3) Photographs and prepared diagrams/posters

  • + used at the precise moment to illustrate point

  • + visible throughout presentation

  • * consider how it should be displayed

  • * may need a pointer


Types of visual aids continued2

TYPES OF VISUAL AIDS (continued)

4) Objects/models

  • + adds sensory dimension to presentation

  • * consider cost and benefit


Types of visual aids continued3

TYPES OF VISUAL AIDS (continued)

5) Whiteboards

  • + Flexible and interactive

  • + suits small group

  • - Writing clearly can be slow

  • - Back to the audience


Types of visual aids continued4

TYPES OF VISUAL AIDS (continued)

6) PowerPoint Slides

  • + Colourful and professional looking

  • + Suits groups of various sizes

  • - hard to keep audience attentive

  • - technical problems

  • - lighting issues


Types of visual aids continued5

TYPES OF VISUAL AIDS (continued)

7) Video clip

  • + can show clips of specific examples discussed

  • + add another dimension to presentation

  • - possible technical problem


Types of visual aids continued6

TYPES OF VISUAL AIDS (continued)

8) Transparencies

  • + can be prepared in advance

  • + can add or create transparencies while presenting

  • - Lighting problem


Tips for designing visual aids

TIPS FOR DESIGNING VISUAL AIDS

  • KEEP IT SIMPLE: Display ONE IDEA on each visual

  • MINIMISE WORDS – 25 words/slide

  • KEYWORDS and PHRASES


Tips for designing visual aids continued

TIPS FOR DESIGNING VISUAL AIDS(continued)

  • COLOUR

    - clear & appropriate

    - one colour for main idea, two complementary colour for sub points.

    - avoid red-green and pastels

  • LAYOUT and SPACE


Tips for designing visual aids continued1

TIPS FOR DESIGNING VISUAL AIDS(continued)

  • STYLE - Select one style and use consistently

  • TeXt STYLE AND SIZE - Choose carefully


Tips for designing visual aids continued2

TIPS FOR DESIGNING VISUAL AIDS(continued)

  • AVOID GIMMICKS - Computer graphics (background, patterns, clip art etc.) should be used to enhance presentation.

  • PROOFREAD! Proofreed! Profread! Proof read! ProofreaD! Proofread!

  • PLAN AHEAD


Tips for using visual aids

TIPS FOR USING VISUAL AIDS

  • INTEGRATE visual aids

  • REHEARSE with your visual aids

  • Maintain EYE CONTACT

  • DO NOT READ from your visual aid

  • STOP SPEAKING while audience read


Tips for using visual aids continued

TIPS FOR USING VISUAL AIDS (continued)

  • DO NOT PASS OUT items while presenting

  • REVEAL AIDS only when NEEDED

  • USE THEM, don’t just display them!

  • CHECK ROOM & EQUIPMENT in

    advance

  • CHECK visual is VISIBLE to audience


Class activity

CLASS ACTIVITY

PLANNING YOUR PRESENTATION:

  • PREPARING AN OUTLINE

  • Use the distributed paper to write your outline

  • Submit paper at the end of class


Ways to present information

WAYS TO PRESENT INFORMATION

  • Outline

  • Mind map

  • Table

  • Timeline

  • Flowchart

  • Tree diagram


Methods of presentation

Methods of Presentation

  • To ensure effectiveness, important to select appropriate method.


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