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EFFECTIVE VISUAL AIDS IN PRESENTATION. UHB 3022 ENGLISH FOR WORKPLACE COMMUNICATION Dr Shanti Chandran . WHY USE VISUAL AIDS IN PRESENTATIONS?. Did you know? Up to 50% of information is taken in through the eyes . WHY USE VISUAL AIDS IN PRESENTATIONS?.

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EFFECTIVE VISUAL AIDS IN PRESENTATION

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EFFECTIVE VISUAL AIDS IN PRESENTATION

UHB 3022 ENGLISH FOR WORKPLACE COMMUNICATION

Dr Shanti Chandran


WHY USE VISUAL AIDS IN PRESENTATIONS?


Did you know? Up to 50% of information is taken in through the eyes


WHY USE VISUAL AIDS IN PRESENTATIONS?

  • Makes presentation more interesting and lively

  • Helps audience understand the presentation

  • Helps speaker present information more systematically


WHY USE VISUAL AIDS IN PRESENTATIONS? (continued)

  • Reinforce and add impact to information

  • Illustrate a relationship between ideas

  • Show information patterns or pictures


WHY USE VISUAL AIDS IN PRESENTATIONS? (continued)

  • Present figures, graphs or charts

  • Summarize key points

  • Help audience follow passages or quotations


TYPES OF VISUAL AIDS

1) Handouts

  • + Audience can concentrate better

  • - Too many can be distracting

  • * Should be distributed earlier


TYPES OF VISUAL AIDS (continued)

2) Flipcharts

  • + Economical and easy to use

  • + Suitable for small groups

  • + Can be prepared in advance or spontaneously

  • * Make drafts and transfer to the flipchart


TYPES OF VISUAL AIDS (continued)

3) Photographs and prepared diagrams/posters

  • + used at the precise moment to illustrate point

  • + visible throughout presentation

  • * consider how it should be displayed

  • * may need a pointer


TYPES OF VISUAL AIDS (continued)

4) Objects/models

  • + adds sensory dimension to presentation

  • * consider cost and benefit


TYPES OF VISUAL AIDS (continued)

5) Whiteboards

  • + Flexible and interactive

  • + suits small group

  • - Writing clearly can be slow

  • - Back to the audience


TYPES OF VISUAL AIDS (continued)

6) PowerPoint Slides

  • + Colourful and professional looking

  • + Suits groups of various sizes

  • - hard to keep audience attentive

  • - technical problems

  • - lighting issues


TYPES OF VISUAL AIDS (continued)

7) Video clip

  • + can show clips of specific examples discussed

  • + add another dimension to presentation

  • - possible technical problem


TYPES OF VISUAL AIDS (continued)

8) Transparencies

  • + can be prepared in advance

  • + can add or create transparencies while presenting

  • - Lighting problem


TIPS FOR DESIGNING VISUAL AIDS

  • KEEP IT SIMPLE: Display ONE IDEA on each visual

  • MINIMISE WORDS – 25 words/slide

  • KEYWORDS and PHRASES


TIPS FOR DESIGNING VISUAL AIDS(continued)

  • COLOUR

    - clear & appropriate

    - one colour for main idea, two complementary colour for sub points.

    - avoid red-green and pastels

  • LAYOUT and SPACE


TIPS FOR DESIGNING VISUAL AIDS(continued)

  • STYLE - Select one style and use consistently

  • TeXt STYLE AND SIZE - Choose carefully


TIPS FOR DESIGNING VISUAL AIDS(continued)

  • AVOID GIMMICKS - Computer graphics (background, patterns, clip art etc.) should be used to enhance presentation.

  • PROOFREAD! Proofreed! Profread! Proof read! ProofreaD! Proofread!

  • PLAN AHEAD


TIPS FOR USING VISUAL AIDS

  • INTEGRATE visual aids

  • REHEARSE with your visual aids

  • Maintain EYE CONTACT

  • DO NOT READ from your visual aid

  • STOP SPEAKING while audience read


TIPS FOR USING VISUAL AIDS (continued)

  • DO NOT PASS OUT items while presenting

  • REVEAL AIDS only when NEEDED

  • USE THEM, don’t just display them!

  • CHECK ROOM & EQUIPMENT in

    advance

  • CHECK visual is VISIBLE to audience


CLASS ACTIVITY

PLANNING YOUR PRESENTATION:

  • PREPARING AN OUTLINE

  • Use the distributed paper to write your outline

  • Submit paper at the end of class


WAYS TO PRESENT INFORMATION

  • Outline

  • Mind map

  • Table

  • Timeline

  • Flowchart

  • Tree diagram


Methods of Presentation

  • To ensure effectiveness, important to select appropriate method.


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