Articulation Task Force (ATF) Chair and Member Orientation

1. Articulation Task Force(ATF)Chair and Member Orientation Institution Name 2007-2008

2. Overview of the Arizona Transfer Articulation Support System (ATASS) – Goals of the ATF • Implement the Arizona Transfer Model to ensure that community college students may transfer to Arizona public universities without loss of credit toward a baccalaureate degree • Anticipate and/or resolve transfer issues • Cooperatively exchange articulation information • Engage in statewide program and curriculum development and revision discussions • Discuss potential program partnerships and agreements • Build and maintain collaborative relationships in support of these goals

3. Overview of the Arizona Transfer Articulation Support System (ATASS) • Role of the Articulation Facilitator (Ann Huber) • Staff support for APASC • Leader of statewide Quality Team • Liaison to discipline-specific and non-discipline specific ATFs • Role of the ATASS Business Analyst (Mike Hensley) • Liaison between operational committees and technical staff statewide • ATASS website • CEG coordinator

4. Statewide Committees

5. APASC The Academic Program Articulation Steering Committee (APASC) is the central committee which: (1) receives all of the curriculum and transfer support changes from the various committees; (2) reviews these changes; and (3) when appropriate, endorses these changes in the transfer model/system. APASC membership is comprised of four university vice provosts (or their designees) and an ABOR staff member and four community college chief academic officers (or their designees) and one at-large member.

6. APASC Voting Members 2007-08 • University Members: Comm. College Members: • Dr. Gail Hackett (ASU) *Dr. Maria Harper-Marinick (MCCD) • Dr. Todd Lutes (Univ. Rotating) Dr. Suzanne Miles (Pima CC) • *Dr. Ron Pitt (NAU) Dr. Jeanne Swarthout (Rural CC) • Dr. Jerry Hogle (UA) Dr. Kitty Corak (Rural CC) • Stephanie Jacobson (ABOR) Jennie Scott (CC Member at Large) * Co-chairs

7. What is ATAC? • Arizona Transfer Articulation Committee • One representative from each public university and community college, and two tribal colleges • Communicates statewide transfer articulation policies and procedures to the appropriate internal (institutional) individuals and groups • Resolves operational issues related to the transfer model • Facilitates Articulation Task Force (ATF) meetings

8. Role of ATAC Member at ATF Meetings • Provides an overview/update of changes to the model and support systems • Monitors decisions made on Common Courses, AGECs and Pathways, and shared majors • Facilitates CEG updates • Initiates the ATF Meeting Report form via ATF Chatlines application Additional information provided in ATF Handbook http://az.transfer.org/cas/atass/admin/ceg/Handboook/index.html

9. Overview of the ATASS Website • http://az.transfer.org/cas/students/index.html • Tab Driven • Students • Advisors • Faculty • Administrators • Planning

10. Faculty Tab on ATASS Website • http://az.transfer.org/cas/faculty/index.html • All ATF information listed on this page • Link to ATF CEG pages • ATF Meeting Calendar • Chatlines (forms, updating functions, etc.) • Historical chair reports and meeting notes • Listserv addresses • Sample meeting materials

11. Use of the ATF Listservs • Closed listservs for ATF members only • Used for ATF communication • ATF meeting materials sent through listserv • Follow up communication – review of Chair Report and Meeting Reports by members • Contact the ATAC member at your institution if you are not receiving listserv messages!!! • http://az.transfer.org/cas/atass/atf/atflistservs.htm

12. ATF Meeting Discussion • Joint curriculum planning • Anticipated program changes • Admission requirement changes • Potential advising issues • Importance of communication among institutions and sectors • Set date and time for the next academic year • Select chair (serves for academic year) • Identify host and meeting location

13. Outcomes of Meeting • Confirm current baccalaureate degrees within the discipline that articulate with 2 year transfer degrees • Recommend placement of new baccalaureate degrees in pathways with which they articulate • Recommend ways to increase commonality among lower-division requirements of majors shared by 2 or more institutions – AGEC & common courses

14. Outcomes of Meeting cont’d • Recommend appropriate level for proposed new courses (lower division/upper division) • Recommend appropriate AGEC for new programs • Recommend changes and updates to common courses • Recommend changes and updates to CAS • Recommend changes and updates to CEG

15. Recommending Changes to the CEG • Recommendations for changes to equivalencies are forwarded from the ATF to universities for approval, using the electronic ATF CEG Change form • CEG evaluations processed throughout the academic year • If you have questions, contact the ATAC member on your campus • CEG pages on CAS refreshed weekly

16. Recommending Changes to Common Courses • Must be the appropriate preparation for the university major/degree • May be a required course, a prerequisite course, or an elective course • Common courses+AGEC+second language (if required) should allow student to graduate in 56 university credits (120 credit program) • Must be a transferable course to all universities (no NT courses)

17. Course Prefixes & Degrees and Pathways • Members review/revise course prefixes at community colleges and universities • Members review/revise baccalaureate degrees and pathways • Changes must be confirmed by institution’s CAO or ATAC member

18. ATF Meeting Materials • 30 days prior to meeting • Chair & host will receive instructional letter and sample agenda via email from articulation facilitator • ATAC facilitator will be copied on message • ATAC facilitator will then contact chair to assist with meeting arrangements and coordinating agenda • ATF members will then receive meeting announcement via email from the articulation facilitator • Following these messages, ATF chair should contact members via listserv and forward draft agenda • ATF chair should consult with meeting host regarding meeting arrangements

19. Role of ATF Host prior to ATF Meeting • Confirm date and time for the ATF meeting with chair, ATAC facilitator and articulation facilitator • Schedule room for meeting • Technology (computer, projector & Internet connection) required at ATF meetings • Parking arrangements • Provide map to meeting room, parking location, and lodging information to listserv or chatlines • OPTIONAL – provide refreshments for ATF members

20. Role of ATF Host prior to ATF Meeting(Cont’d) • If an individual requires Disability Support Services for a statewide meeting, the chair, host and articulation facilitator should be contacted at least 2 weeks prior to the meeting with information about the specific services needed. • After the 2 week window, the host institution and the articulation facilitator will make their ‘best effort’ to provide the services needed. • ATASS will fund any Disability Support Services that are needed at statewide transfer meetings. • If the individual requiring service cancels within 72 hours of the meeting, the individual’s institution must assume the costs of the services.

21. Role of ATF Chair prior to ATF Meeting • Collect and develop agenda items based on prior meeting notes, issues presented to ATF members and review of materials provided by articulation facilitator • Send ATF meeting agenda and information to members – 2 ways to complete and send • Online through Chatlines application – agenda will be posted on ATF Meeting Calendar • If agenda is posted on ATF calendar, send note to listserv when posted • Word document(s) attached to meeting announcement via ATF listserv • Bring the following items to the ATF meeting: • One copy of the Common Course Matrix (or Matrices) • One copy Membership Roster, and Prefix and Degrees Lists • Chair ask members bring their CEG pages with changes

22. Role of ATF Chair at ATF Meeting • Make arrangements for notes to be taken during meeting – ensure recommendations, decisions and unresolved issues are recorded for report • Lead discussion • Voting • All changes must be voted upon • Results of voting must be recorded and reported in Chair Report • Only 1 vote per institution/district – not per campus • Lead members or designee votes on behalf of institution

23. Role of ATF Chair following ATF Meeting • Reporting via Chatlines application • ATAC facilitator for the meeting will begin report and contact chair • ATF chair logs into Chatlines application – the form will be waiting on the initial screen • ATF chair should revise and complete the report and save changes • Once the ATF chair has completed the form, the ATAC facilitator will review and submit • Represent ATF in any further discussions or meetings related to articulation • If the ATF requests that an item go to APASC, the chair may need to attend APASC on behalf of the ATF

24. ATF Chatlines, Contacts & Meeting Manager Application • http://az.transfer.org/cgi-bin/WebObjects/ATF.woa/wa/login • Online reporting process for ATFs • Web-based routing • Username and password provided with ATF materials (30 days prior to ATF meeting) • Access to online agenda

25. Chair Reporting Process • Within 14 days of the ATF meeting, a Chair Report must be initiated by the ATAC representative, and sent to the chair to review and make changes. • ATF Meeting Calendar will be updated when Chair Report is submitted through Chatlines application. • Timely submission is essential! • Without a Chair Report, no meeting decisions can be recorded by statewide staff.

26. Meeting Report • Meeting attendees (name and institution) • Include meeting recommendations, decisions and unresolved issues • Voting outcomes should be included • Send as an attachment to online Chair Report • Handouts from meeting should be included as part of the chair report –electronic copies should be provided

27. Conclusion • Issues discussed and the recommendations made by the ATFs directly influence student transfer. • ATF participation is the foundation for building the cooperative and collaborative relationships that support and sustain student transfer in Arizona. • Your participation is greatly appreciated!

28. Contact Information for Statewide Staff • Mike Hensley, Ph.D - ATASS Business Analyst - Michael.Hensley@asu.edu - 928-317-6105 • Ann Huber, M.Ed • Articulation Facilitator • Ann.Huber@asu.edu • 520-206-2163