Implementing Sustainablity for your meetings Brought to you by

1. Implementing Sustainablity for your meetings Brought to you by

2. Objective of the presentation • Share experiences of engaging a destination in producing a global event in a very sustainable fashion • How to stretch the value chain to build the brand and improve the ROI Today – what might happen • Introductions • Presentations • Engaged discussions • Audience participation • Wrap up

3. What will happen • We will finish on time – in 60 minutes from now, so without further ado….

4. Speaker • Jonathan Cohen • International Sales & Marketing Manager, VisitDenmark

5. What was COP15? Conference Of the Parties UN conference on climate change 7th – 18th (19th) December 2009 in Bella Center, Copenhagen 47.000 registered for the meeting Expectation of 8,000 – 15,000 delegates Actual attendance of 30,222 (22.000 delegates and 8,000 technical staff) 90.000 hotel room nights Organized by Danish Ministry of Foreign Affairs on behalf of the UNFCCC

6. Largest international political meeting ever outside New York 300 tons food: 185,889 organic meals 350,000 glasses of tap water 250,000 cups of Fair Trade coffee A total of 2,500 meetings held Estimated costs for Denmark of $250 million

7. 122 Heads of State

8. 6000 NGOs

9. 4000 Press & Media

10. COP15 – How did we make it more than just a mega event? How did we capitalise on this opportunity?

11. Copenhagen Sustainable Meetings Protocol

12. A unique and innovative private-public partnership Copenhagen Sustainable Meetings Consortium

13. Mission SHAREKNOWLEDGE AND LEARNING from the organisation of COP15

14. Vision ACCELERATE THE TRANSFORMATION OF THE MEETINGS INDUSTRY TOWARDS SUSTAINABILITY

15. What is the Protocol? A flexible umbrella framework that can be used to organise large complex meetings in a sustainable way. It integrates local and international sustainability initiatives, standards, systems and certifications programs

16. Simplifying the integration of standards

17. CSMP FRAMEWORK GRI APEX

18. CSMP FRAMEWORK GRI APEX

20. Leadership from the top “We have tried to make a new and different conference in Copenhagen. We have no bottled water, only pure, clean drinking water from the tap. Two thirds of all food here at the conference is organic. We have tried as hard as possible to limit the carbon footprint of the conference.” COP15 Opening Address byH.E. Lars Løkke RasmussenPrime Minister of Denmark

22. Strategic Approach

23. Priorities COP15 was not the greenest conference ever – it was created to be as sustainable as possible under the given conditions of a large international political summit.’ Jan Christoph Napierski, Head of Section, COP15, Royal Danish Ministry of Foreign Affairs

25. COP15 Stakeholder Engagement Creation and management of multi-lateral teams

26. COP15 – Stretching the value chain and building a brand • A large convention can do a lot more than just produce hotel room nights (even if this is still important) • Mobilize and engage locals: build the brand from inside • More effective and longer lasting than advertising • Validate investment and political value

27. The “basic stuff”: Information, making your city accessible • Development of on-line tools & guides • Distribution of COP15 event calendar • Information booth at conference venue • Press & media service

28. More than 500 local climate initiatives engaging all aspects of the community

29. LOCAL Outreach programmes to engage the community and add Copenhagenism to Cop 15

30. Virtual Participation • Web: 1,650,000 visitors during the conference • Webcast: 200 sessions • COP15 Facebook: 42,000 fans • Twitter - 13,000 followers • YouTube - 5.2 million channel views

31. Leverage mega event to attract other events More than 100 related international meetings and events

32. Global outreach with a Copenhagen touch Massive brand coverage through media partnerships with low investment Times Square

33. Stretch Value Chain • Activities you can do in your proposals • Basic stuff • Propose outreach programs • Attract related meetings • Propose global outreach programs • Develop Media partnerships

36. Hotels From 12% to 53% in 18months ECO CERTIFIED HOTELS

37. 1. PRIORITY: Free public transport Facilitate use and easy access 94% of delegates used public transport 2. VIP-transportation More than 200 low CO2 cars/vans/buses (hydrogen, biofuel, electric) Green Transportation

38. 75 % organic food at Bella (65% contractual) Almost eliminated bottled water Climate Menus (No beef – More Veg – Local) Food and Beverage

39. AudioVisuals $33.000 SAVED

40. Communication No gift policy 537.000€ saved 11 sponsored students

42. GOOD GOVERNANCE 20% reduction in CO2 emissions at the Bella Center 22% reduction in local emissions 100% emissions offset Externally certified with BS8901

43. Was it important? Source: Survey by Deloitte among 411 COP15 delegates

44. Was it successful? Source: Survey by Deloitte among 411 COP15 delegates

45. Event benchmarked against other event sustainability

46. Conclusion and Insights Agreenment Power of collaboration Use sustainability to build the brand Stretch the value chain

47. For more information: www.csmp.dk