East Asia PADI Consultation Meeting & Regional Workshop on Poverty Monitoring and Evaluation. Monitoring and Evaluation System of WB Poverty Reduction Project in Southwest China. Huang Chengwei May 12, 2007 Nanchang, China. A. Introduction B. Main Contents of the Monitoring System
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East Asia PADI Consultation Meeting & Regional Workshop on Poverty Monitoring and Evaluation
Monitoring and Evaluation System of WB Poverty Reduction Project in Southwest China
May 12, 2007 Nanchang, China
The World Bank loan project on poverty reduction in Southwest China is a comprehensive poverty reduction project,which includes various aspects, such as education, health, infrastructure facilities, labor transfer, and the development of agriculture, secondary and tertiary industries, monitoring and institution building, etc. In project villages, sub-projects were conducted in line with their demand.
The secondary and tertiary industry projects included processing factories, rural fairs and trade markets, and absorbing certain surplus laborers in rural areas. The education projects were mainly training faculty, constructing teaching buildings, purchasing desks and chairs, and offering subsidies to particularly poor students.
The healthcare projects were constructing village level health centers, purchasing related equipment, and constructing a cooperative medical treatment system. Improvements to infrastructure facilities were mainly constructing village roads, providing access to human and animal drinking water, and power supply projects. Labor transfer is mainly focused on establishing labor service agencies and transferring surplus laborers to developed areas through loans and organized training. Agricultural projects were mainly developing planting and breeding industries, etc.
The project started from the first half of the year 1995 and was completed in 2002 with prominent effect and influence.
Fundamental Impact by the Project
A. Design, implementation, and monitoring of sub-projects
(Project contents：1. Office; 2. Office Facilities: Computers, Printers, Telephones, Telefaxes, Office Furniture, Duplicating Machine; 3. Vehicles: Jeep; 4. Project Administration: Training Staff (home and abroad), Various Research and Investigation, Various Seminars and Books)
Monitoring the Completion Status of Sub-Projects
B. Main Contents of the Monitoring System of the Southwest Poverty Reduction Project
Table for Monitoring Staff Arrangement and Work Completion Status
Hardware Equipment:Office building of 3,000 square meters; Computer, Printers, Telephones, Telefaxes, Office Furniture, Duplicating Machine: One Set for Each County；Jeeps: Two for Each County
Staff Training: Monitoring Training Classes at National, Provincial, Township Levels: 812 Times; 135 Times for Each Year; 32,918 Trainees.
B-2 Complete Project Monitoring Content System
B-3 Complete Project Monitoring Standard System
B-4 Operable Sub-Project Monitoring Indicator System
B-5 Alternative Monitoring Approach System
Check & acceptance
Special theme conference
B-6 Exploring How to Implement Project Management Monitoring in a Large Comprehensive Poverty Reduction Project
(1) Draw samples randomly in the proportion of 4:3:3 from project rural households in line with project features;
(2) Select 10 households in every project village to be the project monitoring households ;
(3) The proportion of planting monitoring households, breeding monitoring households and labor service monitoring households is 4:3:3 (4 planting households, 3 breeding and labor service transfer households);
(4) The project office prints and places monitoring plates at the door of every monitored household;
(5) Monitoring tables are issued to every monitored households.
(b) Innovatively Apply Computer Management Software in Project Monitoring Management
Southwest Poverty Reduction Project Monitoring System Construction: Monitoring Methods and their Application
1. Report forms（quarterly financial plan and progress reports of various sub-projects）
2. Inspection: ⑴ Sampling inspections; ⑵ Interleaving inspection（uniform indicators, standards and methods); ⑶ Key（special）inspections (supervision); ⑷ Overall inspections; ⑸Inspection by the World Bank
3. Check & acceptance:six sub-projects, five important project works (purchase, payment, accounting check, basis work and project village) 182 check & acceptance standards, 400 specific standards for sub-projects
Every monitoring household has one monitoring registration book, and it is divided into two parts:
5. Special subject meeting: intercommunication, analysis, discussion →get to know the project progress and problems, unify solutions
6. Participatory approach:group discussion, rural household interview
7. Development and application of the computer management system: GIS system/ monitoring system (PMI) on project rural households . The drive and process of the development:
l ----To enhance the work efficiency of the project
l ----To improve project management：Quality and standardization
l ----To be the pilot and trial of poverty reduction work: efficiency, quality and criteria
8. Auditing: regular/irregular
Rural Household Information Management System for Comprehensive Poverty Reduction Project
Main Interface of the System
Interface of Rural Household Participatory Stat. Table
Interface of Data Extraction Functions
——Working efficiency （regional, local, county, township, village and WB）
——Management level（standardization, quality, reach rural households）
Main problems Existing in the Southwest Poverty Reduction Project Monitoring
Enlightenments gained from the Monitoring Practice of the Southwest Poverty Reduction Project
Advice on Constructing the Complete Poverty Reduction Monitoring System
Contents: Organization system
Qualitative system (Participatory monitoring and evaluation)