Central and departmental research administrators working together the ultimate collaboration
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Central and Departmental Research Administrators Working Together: The Ultimate Collaboration. Panelists Csilla Csaplar, Stanford University Susan Phillips Moskowitz, Stanford University Samantha Westcott, California Institute of Technology. Warm Up Exercise.

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Central and Departmental Research Administrators Working Together: The Ultimate Collaboration

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Central and Departmental Research Administrators Working Together: The Ultimate Collaboration

Panelists

Csilla Csaplar, Stanford University

Susan Phillips Moskowitz, Stanford University

Samantha Westcott, California Institute of Technology


Warm Up Exercise


Competing Priorities: the same, but different!

  • Allegiance and pecking order

  • Deadlines

  • The epitome of multi-tasking

  • Ignorant bliss


Challenges

  • Empathy

  • Respect

  • Responsibility

  • Collegiality

  • Ethics

  • Culpability

  • Unconditional

  • Security


Building bridges…easier than moving mountains!

  • Be proactive

  • Be honest

  • Leave the ego at home

  • Ask questions

  • Build a Team

  • Be creative


Group Exercise


Evaluating Ourselves

  • Where are we successful?

  • Where is there room for improvement?


Strategies

  • Face time!

  • Informal training

  • Formal education and training


Applying Strategies to Reality

  • Example: New Faculty Member Arrives

  • Face time:

    • Meet

    • Explain Who, What, Where, When, Why

    • Introduce to Key Individuals

  • Informal Training: Faculty Meetings

  • Formal Training: ??????


Applying Strategies to Reality

  • Example: Turnover in Sponsored Projects

  • Face time:

    • Welcome new people early

    • Provide information about how it works ‘around here’

    • Get around the campus and visit people

  • Informal training: On-the-job

  • Formal training: NCURA!


Applying Strategies to Reality

  • Example: The Auditors are Coming!!!

  • Face time:

    • Central and departments must meet to prepare

    • Departments must work with labs/faculty/staff

    • Central must work across campus units

  • Informal and Formal Training: Get organized and be prepared to do more.


Helpful Hints

  • Stubborn isn’t a good trait – even for a mule.

  • An apology can go a long way.

  • Play fair.

  • Be the Research Administrator that is needed for the job.

  • Be careful when setting a precedent.

  • Include details in your correspondence.

  • Find written policy when available.

  • Quote from source material such as OMB’s. If they won’t believe you…they’ll believe the Feds!


Contacts and Credits

  • Csilla Csaplar

    • csaplar@stanford.edu

  • Susan Phillips Moskowitz

    • susanpm@stanford.edu

  • Samantha Westcott

    • westcott@caltech.edu

      Contribution thanks belong to:

  • Anne Pascucci, Rhode Island College

  • Nancy Daneau, SUNY - Stonybrook


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