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How To Present

How To Present. Christine Robson November 20, 2007. Overview. Material you’re presenting Working with presentation software Avoiding chart junk Talking to your audience How to be convincing What to say (and not to say) Swapping between presenters. How to make good slides.

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How To Present

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  1. How To Present Christine Robson November 20, 2007

  2. Overview • Material you’re presenting • Working with presentation software • Avoiding chart junk • Talking to your audience • How to be convincing • What to say (and not to say) • Swapping between presenters

  3. How to make good slides

  4. Why make slides? • “Backdrop” for your talk • Defend yourself with hard numbers and quotes • Helps visual vs. auditory learners • Can be used as handouts

  5. Convey Information • Each slide presents a coherent thought • Use concise bullets • Each bullet must add information • Use the tree structure for imbedded concepts • i.e. for examples • Useful for breaking down multi-part ideas

  6. What’s wrong here? • Overview • The third quarter results clearly indicate an overwhelming success of our product when compared to the competitors products • Much improved in 12-18 age ranges • Slightly improved in 18-24 age ranges • Need more market study in this age range, particularly the effects as high school students graduate • Entire new market in 24-40 age ranges • Overall this shows a dramatic increase in market potential • This should be our new direction in 2008

  7. Presenting your Data • Remember Tufte • Present data simply and concisely • Avoid chart-junk and wasted ink • A good picture should be worth a thousand words • A mix of pictures and words is best

  8. Data Points from GTME BSE division, Product lines 3E, TA5, 64C series, and R* Amazing! The consistent data in the west and north regions indicates that these markets are stable. By contrast the high variability of the east region clearly indicates a potential market to be tapped for new revenue growth in 2008

  9. Pets of 2nd grade students Where should Hammy, the class hamster, spend Thanksgiving?

  10. Remember the grid! • Your webpage layout used grids • Don’t abandon them now! • Your presentation is like a website • Each slide has a layout, like a page • Keep consistency between slides

  11. Remember the grid! • Your webpage layout used grids • Don’t abandon them now! • Your presentation is like a website • Each slide has a layout, like a page • Keep consistency between slides

  12. Remember the grid! • Your webpage layout used grids • Don’t abandon them now! • Your presentation is like a website • Each slide has a layout, like a page • Keep consistency between slides

  13. Most presentation software will help you

  14. General Guidelines • Keep your slides simple • Two or three main points • One chart at a time • No chart junk! • Limit yourself to 1 slide per minute • Otherwise your audience can’t keep up

  15. Speaking

  16. Talk to your audience • Know your target audience • Background Knowledge • Expectations • What they want to hear • Who they will trust • Look them in the eye • Engage people and draw them in

  17. Keeping up appearances • Look & act professional • More people will believe you • Be calm and relaxed • Get a good night’s sleep • Do NOT over-caffeinate • Stand up straight and don’t fidget • Harder then it sounds…

  18. Be Convincing • Confidence is convincing • Always sound like you know what you’re talking about • Admit when you don’t know • “Good question…” • Don’t get defensive

  19. You should never… • Put something on a slide without mentioning it • audience will stop “trusting” you to tell them everything • promotes reading your slides instead of listening • Put up a chart without explaining it • everyone is looking at it anyway • Read your slides

  20. Appearing United • One person has to be the “Master of Ceremonies” • First & Last person to speak • Can help with transitions between other speakers • Refer to each other by name • i.e. “Thanks, John”

  21. Sharing the stage • Every person speaking has their own role • The audience will assume characters, i.e. • the person who describes implementation is the “techy” • the “salesperson” describes the user need • Use this to divide content • Keep the same person speaking about the same type of stuff

  22. Practice makes perfect • Practice transitions • Between slides • Between speakers • Start with speaker notes, but know the material by heart • Be prepared for interruptions • Questions • Technical problems

  23. Practice with an audience • A mirror is OK • In front of friends is better • Critical colleagues are best • Keep yourself to your time limit

  24. Nuts & Bolts

  25. Final presentation scheduling • If your group presents on Tuesday, Dec. 4, your final report is due on Thursday, Dec. 6 • If your group presents on Thursday, Dec. 6, your final report is due on Tuesday, Dec. 4 • Send email with your preferences to cs160—first come, first served

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