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P3. PROJECT MANAGEMENT. John F. Williams, SVP National Director - Governmental Consulting and Planning HDR Engineering, Inc. New York City. P3. P R O J E C T M A N A G E M E N T. Beginning with a Common Understanding. Definitions Variations Dimensions.

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John f williams svp national director governmental consulting and planning

P3

PROJECT MANAGEMENT

John F. Williams, SVP

National Director - Governmental Consulting and Planning

HDR Engineering, Inc.

New York City


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Beginning with a Common Understanding

  • Definitions

  • Variations

  • Dimensions

United Nations SU/SSC Training Course 2

Source: * Hermann Scheer, author of A Solar Manifesto


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

In the U.S. We Call It …

P3

United Nations SU/SSC Training Course 3

Source: * Hermann Scheer, author of A Solar Manifesto


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

In Canada We Call it …

3P

United Nations SU/SSC Training Course 4

Source: * Hermann Scheer, author of A Solar Manifesto


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

In Europe We Call It ...

PFI

United Nations SU/SSC Training Course 5

Source: * Hermann Scheer, author of A Solar Manifesto


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

What Do You Call It?

?

United Nations SU/SSC Training Course 6

Source: * Hermann Scheer, author of A Solar Manifesto


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Different Acronyms –

Same Process With Many Variations

United Nations SU/SSC Training Course 7

Source: * Hermann Scheer, author of A Solar Manifesto


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

P3 What is It?

A public-private partnership exists when public sector agencies (federal, state, or local) join with private sector entities (companies, foundations, academic institutions or citizens) and enter into a business relationship to attain a commonly shared goal that also achieves objectives of the individual partners.

United Nations SU/SSC Training Course 8

Source: * Hermann Scheer, author of A Solar Manifesto


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Three Basic Dimensions of P3

  • Although each is unique, all P3’s include three basic characteristics

    • shared goals

    • shared resources (time, money, expertise, people)

    • shared risks and benefits

  • Without all three there is no reason to create or continue a partnership.

Place landfill photo

United Nations SU/SSC Training Course 9

Source: * Hermann Scheer, author of A Solar Manifesto


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Why?

Governments can bring private sector efficiency, expertise and competitiveness into projects and operations, while still being responsible for public interest issues and ensuring delivery at specified service levels.

In short, P3 is a tool that can help governments meet demands for the development of modern and efficient facilities, infrastructure and services while providing value for taxpayers.

United Nations SU/SSC Training Course 10

Source: * Hermann Scheer, author of A Solar Manifesto


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Getting Started

  • How do you create one?

  • How do you implement one?

    A Public entity’s perspective of finding and contracting with the best private sector partner.

United Nations SU/SSC Training Course 11


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

How Is It Done?

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P3PMSM Process

United Nations SU/SSC Training Course 12


John f williams svp national director governmental consulting and planning

P3

CRAFT

IMPLEMENTATION

P R O J E C T M A N A G E M E N T

Two Major Steps

  • Crafting the Partnership

  • Implementing the Partnership

United Nations SU/SSC Training Course 13


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Two Steps Down to Six Phases

  • Genesis

  • Feasibility

  • Plan & Test

  • Procure

  • Design & Build

  • Operate & Maintain

OPERATE & MAINTAIN

PLAN & TEST

DESIGN & BUILD

GENESIS

FEASIBILITY

PROCURE

United Nations SU/SSC Training Course 14


John f williams svp national director governmental consulting and planning

P3

Definition

Rationale

Market

Research

Economic

Analysis

Program

Budget

Schedule

Risk

Assess-

ment

Confirm

Demand

Master

Plan

Delivery/

Deal

Structure

Pre-Qualify

Select &

Negotiate

Design

Build

Start-up

Maintain

Disposal

Risk/Deal

Structure

Pro

Forma

P R O J E C T M A N A G E M E N T

Six Phases to 18 – Sub Phases

United Nations SU/SSC Training Course 15


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

18 Phases to 40 Milestones

United Nations SU/SSC Training Course 16


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

40 Milestones to 100s of tasks

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United Nations SU/SSC Training Course 17


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

P3 Project Management – A Process Linked to Critical Path Scheduling

CRAFT

IMPLEMENTATION

GENESIS

FEASIBILITY

PLAN

& TEST

PROCURE

DEVELOP

OPERATE

Definition

Rationale

Market

Research

Economic

Analysis

Program

Budget

Schedule

Risk

Assess-

ment

Confirm

Demand

Master

Plan

Risk/Deal

Structure

Pro

Forma

Delivery/

Deal

Structure

Pre-Qualify

Select &

Negotiate

Design

Build

Start-up

Maintain

Disposal

United Nations SU/SSC Training Course 18


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Practical Guide for P3 Program Management

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United Nations SU/SSC Training Course 19


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Six Distinct Phases

Genesis: What’s the need, what’s driving the need, and is there a need for a Public/Private Partnership?

GENESIS

FEASIBILITY

Feasibility: Is a Public/Private Partnership feasible, not only financially, but practically? Can it be done?

PLAN

& TEST

Plan & Test: What is the best way to complete the project? Has the plan been thoroughly tested to assess market demand, public and stakeholder feedback, economics and potential “fatal flaws” that could derail the project?

PROCURE

Procure: How do you choose and contract with the best-value private partner? What’s the best method and what do current statutes allow?

Implement: How can the project best be delivered — financed, designed, built, operated and maintained?

IMPLEMENT

OPERATE

Operations: Is the private sector partner fulfilling its obligations, and is it necessary to negotiate changes to the contract? Is everything running smoothly?

United Nations SU/SSC Training Course 20


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Genesis – What’s the Need?

  • Will a P3 Satisfy It?

    • Kick-off and Vision Overview

    • Data Collection and Analysis

    • On-site Tours/Condition Survey and Analysis

    • Vision Refinement

    • Objectives Setting

United Nations SU/SSC Training Course 21


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Genesis – Preliminary Project Definition

  • Preliminary Test Plan

  • Preliminary Risk Analysis (RAP)

  • Development Options/Frame of Reference (FoR)

United Nations SU/SSC Training Course 22


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Genesis – Preliminary Feasibility Check/Validation

  • Fatal Flaws

  • Development Options Testing

  • Process Map and Strategy

  • Master Schedule

United Nations SU/SSC Training Course 23


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Genesis – Phase 1 Process Map

United Nations SU/SSC Training Course 24


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Feasibility – Can It Be Done?

  • Is a P3 Practical?

  • Call for Ideas

  • Request for Expression of Interest

  • “Case Study” Tours

  • Environmental and Geotechnical Analysis

  • Infrastructure Analysis

Place landfill photo

United Nations SU/SSC Training Course 25


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Feasibility – Return on Investment

  • Master Development Budget

  • Preliminary Development Pro-Forma

  • Market Focused Interviews

  • Input Workshops

  • Economic Analysis

  • RAP Session

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United Nations SU/SSC Training Course 26


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Feasibility – Risk

  • P3 Delivery & Risk Management Workshop

  • Final Test Plan

  • Fatal Flaw Update

  • Sales and Communications Strategy

  • Risk-Allocation, Procurement Strategy & Delivery Methodology

  • Commercial Terms & Contract Principles

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United Nations SU/SSC Training Course 27


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Feasibility – Phase 2 Process Map

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United Nations SU/SSC Training Course 28


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Plan and Test

  • Market Based Feedback

  • Are Concepts Sufficient?

  • Constant Check for Fatal Flaws

  • Is the Project Real?

  • Feedback Based Adjustments

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United Nations SU/SSC Training Course 29


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Plan and Test – Is There a Sound Business Case?

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United Nations SU/SSC Training Course 30


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Plan and Test - Phase 3 Process Map

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United Nations SU/SSC Training Course 31


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Procurement and Contracting

  • Delivery/Deal Structure

  • Pre-Qualify

  • Select & Negotiate

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United Nations SU/SSC Training Course 32


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Structural Framework

  • A Matter of Balance

    Financing

    “Ownership”/Occupancy

    Project Delivery

    Procurement Approach

    Contracting Methodology

  • Structure Drivers

    Project Goals

    Public Entities Characteristics

    Marketplace Realities

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United Nations SU/SSC Training Course 33


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

“Ownership”/Occupancy

  • Direct Ownership

  • Traditional Lease

    Build-to-suit Lease

    Lease/Purchase (fixed or variable)

  • Synthetic Lease

United Nations SU/SSC Training Course 34


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Financing

  • Cash Purchase

  • Debt Financing (bonds/mortgage)

  • Leasing (many variations)

  • Lease/purchase

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United Nations SU/SSC Training Course 35


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Project Delivery – “Mainstream”

  • Traditional (design-bid-build)

  • Multi-prime

  • Construction Management at Risk

  • Design-Build

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United Nations SU/SSC Training Course 36


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Project Delivery – Variations on a Theme

  • Finance-Design-Build (turnkey)

  • Finance-Design-Build-Leaseback (typical)

  • Finance-Design-Build-Operate

  • Finance-Design-Build-Operate & Maintain

  • Sale-Leaseback (user develops)

  • Build-Operate

  • Build-Operate-Transfer

  • Build-Own-Operate-Transfer

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United Nations SU/SSC Training Course 37


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Project Delivery – Many Acronyms

  • DBB

  • DB

  • FDB or DBF

  • DBO

  • DBOM

  • BO

  • BOT

  • BOOT

United Nations SU/SSC Training Course 38


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Procurement Approach

  • Price

    A Key Factor?

    The Only Factor?

    How Much Can Be Done Before Price is Set?

  • Selection

    Low-Bid

    Weighed Criteria

    Equivalent Design/Lower-Bid

    Fixed Budget/Best Design

    Meets Criteria/Low Bid

    Best Value (adjusted low bid, weighted criteria including price)

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United Nations SU/SSC Training Course 39


John f williams svp national director governmental consulting and planning

P3

Qualitative

Score

(60 max.)

Price

Proposal

Total Score

(100 max.)

Price Score

(40 max.)

Proposer

Firm “A”

Firm “B”

Firm “C”

1,629,000

1,546,000

1,510,000

51

53

44

37

39

40

88

92*

84

P R O J E C T M A N A G E M E N T

Best Value – Weighted Criteria

United Nations SU/SSC Training Course 40


John f williams svp national director governmental consulting and planning

P3

Proposer

Qualitative

Score

Adjusted

Price

Price

Proposal

Firm “A”

Firm “B”

Firm “C”

1,000,000

1,300,000

800,000

0.85

0.95

0.50

1,176,471

1,368,421

1,600,000

P R O J E C T M A N A G E M E N T

Best Value – Adjusted Low-Bid

United Nations SU/SSC Training Course 41


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Procurement Approach

  • Sole Source

  • RFP

  • RFQ/RFP (pre-qualify, then select)

  • RFEOI/RFQ/RFP (determine interest, pre-qualify, select)

  • Contingent Designation and Simultaneous Negotiations

United Nations SU/SSC Training Course 42


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Contract Methods

  • Lump Sum

  • Cost Plus

  • Cost Plus with GMP

  • Unit Price

  • Bonus/Merit Awards

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United Nations SU/SSC Training Course 43


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Procurement & Contracting – Phase 4 Process Map

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United Nations SU/SSC Training Course 44


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Implementation – Phase 5

  • Design Compliance

  • Construction Oversight

  • Commissioning and Administration

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United Nations SU/SSC Training Course 45


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

Operations - Phase 6

  • Startup

  • Monitoring

  • Assessment

  • Enhancement

  • Contract Modifications

  • Contract Renegotiations

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United Nations SU/SSC Training Course 46


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

P3 – Process Players

  • Sponsors/Users

  • Finance/Accounting

  • Legal

  • Owner/Developer

  • Program Manager

  • Brokerage/Marketing

  • Design/Engineering

  • Construction

  • Relocation

  • Property/Facility Management

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United Nations SU/SSC Training Course 47


John f williams svp national director governmental consulting and planning

P3

Define Basic Needs

R

Sponsor/User/Tenant

Finance/Accounting

Legal

Owner/Developer

Program Manager

Brokerage/Marketing

Designer/Engineer

Constructor

Relocation

Property Manager

Source& Uses

R

Budget

R

R

Market Analysis

P R O J E C T M A N A G E M E N T

P3 – Process Responsibilities

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United Nations SU/SSC Training Course 48


John f williams svp national director governmental consulting and planning

P3

P R O J E C T M A N A G E M E N T

P3 Program Management Summary

GENESIS

FEASIBILITY

PLAN

& TEST

PROCURE

IMPLEMENT

OPERATE

  • Prelim Project Definition

  • Seed Funding

  • Objectives Register

  • Alternatives Index

  • Prelim Schedule/ Budget

  • Prelim Economic/ Financial Analysis

  • Qualitative Analysis

  • Fatal Flaw Analysis

  • Process Map & Strategy

  • Feasibility Report/ Project Approval

  • Asset/System Evaluation

  • Site Selection/ Analysis

  • Environmental/ Permitting Analysis

  • Final Project Definition

  • Master Schedule/ Budget

  • Political Climate Assessment

  • Procurement Strategy

  • Prelim Business Plan

  • Public/Vendor Outreach & Stakeholder Consultation

  • Business Plan

  • Risk Assessment/ Allocation

  • Delivery Methodology

  • Commercial Terms

  • /Contract Principles

  • Deal Structuring

  • Concept Design/ Performance Specs

  • Procurement Documents

  • Vendor Pre-Qualification

  • Vendor Proposal Evaluation

  • Contract Negotiations

  • Design Compliance

  • Construction Oversight

  • Commissioning Administration

  • Startup

  • Monitoring

  • Assessment

  • Enhancement

  • Contract Mods

  • Contract Renegotiations

United Nations SU/SSC Training Course 49


John f williams svp national director governmental consulting and planning

P3

PROJECT MANAGEMENT

John F. Williams, SVP

National Director - Governmental Consulting and Planning

HDR Engineering, Inc.

New York City


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