Infinite Campus End-of-Year Training

1. Infinite Campus End-of-Year Training Kentucky Department of Education May 1, 2013

2. Thank you for your participation. The next presentation, Safe Schools, begins at 12:30pm (EDT).

3. Safe Schools Windy L. Newton Office of Next Generation Schools & Districts, Division of Student Success

4. New Requirements 2012-13 • Resolutions mapped to the state code of INSR: In-School Removal will now be included in the extract validations and will produce records on the extract. 4

5. New Requirements 2012-13, cont. • Incidents involving law or board violations related to the following will now produce a record on the extract, regardless of resolution: • Assault or Violence • Guns or other weapons • Controlled substances (including alcohol or tobacco) • Bullying or Harassment A list of the select law and board violations can be found in the 2012-13 Safe Schools Data Standards on the KDE Safe Schools website. 5

6. Reporting Path • The Safe Schools Extract is located via KY State Reporting Safe Schools • This report should be used by the district to verify district behavior data, this should be complete by June 28th • Upon verification from all districts, KDE will export the data from the IC data warehouse on July 1st 6

7. Reporting Path, cont. • Extract Options: • Date Range: should remain as default • Sub-Reports: • Allows user to section out the categories of reporting • School and Grade Criteria: • Ensure all grades and schools are included in the verification process 7

8. Sub-Reports • SS1: Assault or Violence • SS2: Possession of Guns or Other Deadly Weapons • SS3: Possession/Use or Distribution of Controlled Substance (includes alcohol or tobacco) • SS4: Bullying or Harassment • SS5: Resolutions of Suspension, Expulsion or Corporal Punishment not reported in SS1-SS4 Includes INSR, In-School Removals 8

9. Validation Checks • Errors– Indicate problematic data that will NOT pull on the report • Warnings – Indicate problematic data that WILL pull on the report All errors and warnings should be resolved during the district verification process. 9

10. Note: Error numbering will be updated in E.1314 release Validation - Errors • Error 1: Resolutions – Missing End Dates and/or Times This error will be appear anytime a student has a state resolution (SSP1, SSP2, SSP3, SSP5, INSR) without a resolution end date and or time. • To resolve this error, open event resolution Enter end date and/or time and save record Add End Date and/or Time 10

11. Validation – Errors, cont. • A validation will be added to the data entry screen that will not allow saving of a state resolution of INSR, SSP1 or SSP2 without an end date/time in the E.1318 (June) release. • The validation is currently already in place when selecting a state resolution of SSP3. 11

12. Validation – Errors, cont. • Error 2: State Resolutions without a Law or Board Violation This error will appear any time a student has a State Resolution (SSP1, SSP2, SSP3, SSP5) and no selection of a Law or Board violation. NOTE: INSR is excluded in 12-13 reporting from this error; however will be included in the 13-14 reporting To Resolve this error, open Event Details, select a law or board violation, save record Select appropriate law or board violation 12

13. Validation – Errors, cont. • Error 3: Events without a Participant This error will be appear anytime an event with a qualifying Law or Board violation does not have participant selected. • To resolve this issue, find behavior incident • Add participant, if applicable, otherwise the incident should be deleted. 13

14. Validation – Errors, cont. • Error 4: Student Behavior Incident Date is not within Enrollment This error will appear for any student offender with a qualifying behavior incident date outside the student’s enrollment dates. • To resolve this issue, verify incident date as compared to enrollment start/end dates. If this is a non-reported incident, such as, attendance letter for documentation purposes, the error can be disregarded. 14

15. Validation - Warnings • Warning 1: Out of School Suspension/attendance dates and/or times inconsistent This warning will appear for students who received a state resolution of SSP3 and the start/end date/times of the behavior resolution are not consistent with the check-in/out date/time within the student’s attendance. • NOTE: the Suspension/Attendance Linkage report will assist. 15

16. Validation- Warnings, cont. • Warning 2: Missing Demographic Data This warning will appear for students who are missing one or more of the following demographic fields: • State Student ID • First Name • Gender • This error should really never occur, if it does a ticket with IC Support should be open to resolve the demographic issue. 16

17. Validation – Warnings, cont. • Warning 3: Student Behavior Resolution Date not within Enrollment This warning will appear for students who have a behavior resolution start/end date outside of the enrollment start/end dates. • KNOWN ISSUE: The logic of this error is trying to connect the resolution dates to a previous enrollment that corresponds to the behavior incident date. • For validation purposes, users should verify the dates of the resolution are within the dates of an enrollment record, if the dates correspond, disregard the error. 17

18. Validation – Warnings, cont. • Warning 4: Overlapping State Resolution Start Date/Time and or End Date/Time This warning will appear anytime a student has two or more state resolutions (SSP1, SSP2, SSP3, SSP5, INSR) which overlap by any span of dates or times. • To resolve this issue, open the behavior records and adjust the dates/times so they do not overlap with another state resolution record. • NOTE: most of these incidents involve an INSR and an SSP3 record. The SSP3 cannot start before the INSR has ended. 18

19. SS1: Assault or Violence SS2: Guns or other Deadly Weapons Sub-report law/board codes Descriptions of codes can be located in the 2012-13 Behavior Data Standards 19 • Law violations: • 151 • 152 • 153 • 154 • Law violations: • 11, 20, 30, 90, 172, 174, 301, 302, 303, 304, 305, 306, 307, 308, 309, 310, 320 or 330

20. Sub-report law/board codes SS3: Controlled Substance SS4: Bullying or Harassment Descriptions of codes can be located in the 2012-13 Behavior Data Standards 20 • Law violations: • 210, 230, 1801, 1802, 1811, 1812, 1821, 1822, 1831, 1832, 1841, 1842, 1851, 1852, 1861, 1862, 1871, 1872, 1881, 1891, 1892 • Board violations: • 9001, 9002, 9003 • Law violations: • 340 • 341 • 30 • Board violations: • 8001, 8002, 8003, 8004, 8005

21. Sub-report law/board codes SS5: Resolution Codes New to the report collection this year! Descriptions of codes can be located in the 2012-13 Behavior Data Standards 21 SSP1: Expelled, receiving services SSP2: Expelled, not receiving services SSP3: Out of school suspension SSP5: Corporal Punishment INSR: In-School Removal

22. Things to know! • Begin cleaning up your errors/warnings NOW… • The report will be capturing significantly more data than previous years, so there will be more errors/warnings and the district/school numbers of incidents will increase • Once data exported in excel, separate by school and send to your building principals for verification 22

23. School Report Card • This data will be PUBLICALLY REPORTED • School Report Cards via Open House – Note: the data labels on the school report card will be updated to reflect the data labels within IC’s behavior management tool. • Behavior Events will be counted regardless of resolution for the specified law/board violations • INSR resolutions will be included in the SRC for 12-13 23

24. 2012-13 Timeline • April 10th- E.1310 release into district production environments • May 1st – District verification window opens • June 28th- District verification window closes • June 28th– Superintendent verification due to KDE • July 1st- KDE will extract data from IC state data warehouse • July 15th (tentative) – District and school level data will be available for viewing in the 12-13 School Report Card Data Collection tool • July 31st- School Report Card verification of behavior data ends (note: two weeks after availability in SRC) • August 30th– Data provided to KCSS and OEA as mandated by KRS 158.444 24

25. What’s Coming for Alternatives? Windy L. Newton Office of Next Generation Schools & Districts, Division of Student Success

26. New Requirements 2013-14 • Off-site alternative programs must have a school number and utilize IC for data collection • On-site alternative programs are not required to have a school number • Off-site program is located in a separate location from an already existing school within your district • On-site alternative education program is located within an existing building with a school number, such as the classroom down the hall, or the mobile classroom or another building on the same campus as your high school Alternative programs work to address student learning needs that may include a digital learning environment, credit recovery or an innovative path to graduation

27. New Requirements 2013-14 • If a student is placed in an off-site alternative program for more than 10 consecutive days, the student must be withdrawn from their home school and re-enrolled into the alternative school and an ILPA must be completed. • If a student is placed in an on-site alternative placement for more than 10 consecutive days, the student must be enrolled into course sections with a special type of Alternative and an ILPA must be completed. 27

28. New Requirements 2013-14 • Course sections must be created for off-site and on-site locations with Special Type of Alternative Placement selected. • If a student is placed in an alternative program for 10 days or less, the student record can remain at the home school; however, the student must be marked in the Alternative Placement attendance group for the specified amount of time. 28

29. Questions • Alternative Program questions, contact Thomas.edgett@education.ky.gov • Infinite Campus Behavior questions, contact Windy.newton@education.ky.gov • Behavior Programmatic questions, contact Libby.taylor@education.ky.gov • Refer to 2012-13 Data Standards on KDE’s Safe Schools web page: http://education.ky.gov/school/sdfs/Pages/Safe-Schools-Data-Collection-and-Reporting.aspx 29

30. Thank you for your participation. The next presentation, School Report Card, begins at 1:15pm (EDT).