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Office of Professional Preparation. Certification Training Webinar I Thursday , June 13, 2013. West Virginia Policy 5202. Minimum requirements for license of educational personnel are established within WV Educational Policy 5202. Board of Education Legislative Rule Title 126, Series 136 .

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Office of professional preparation

Office of Professional Preparation

Certification Training

Webinar I

Thursday, June 13, 2013


West virginia policy 5202

West Virginia Policy 5202

  • Minimum requirements for license of educational personnel are established within WV Educational Policy 5202.

    • Board of Education Legislative Rule Title 126, Series 136


New protocols

New Protocols

  • Faxes are no longer accepted in lieu of required original documents

  • Certificates available online (PDF)

  • All Form 26 submissions require the processing fee ($$)

  • Fees are no longer able to be transferred (very few exceptions)


Fingerprints background

Fingerprints/Background

  • All first-time applicants must complete

    • Out of state clearance not acceptable

  • Options:

    • Schedule a LiveScan appointment through Morpho Trust (L1) https://wv.l1enrollment.com/OpenNetworkPortal/spring/customer?execution=e1s1 or by calling 855-766-7746

    • Request fingerprint cards from our office http://wvde.state.wv.us/certification/forms/fingerprint.html

      and

      • submit with application to our office; or

      • send to Morpho Trust by completing and sending the WV Card Scan Form http://wvde.state.wv.us/certification/forms/WV_Card_Scan_Form_2012.pdf


Finding the m ost current forms

Finding the Most Current Forms

Be sure to retrieve forms from our website each time you need a form.

Follow this procedure:

From the WVDE home page

Select Educators

Then select Certification

From the Certification page, select Downloadable Forms

Do not use the search feature on website


Office of professional preparation

Next, select Downloadable Forms


Applicant information form

Applicant Information Form


Applicant information form1

Applicant Information Form

Please complete all sections of the applicant form.

Essential information

Part 1 –SSN, US Citizen, Email, County School System.

*If there’s no county listed, remember to complete a Form 4B

*If there was a name change, please provide a copy of your marriage certificate, etc.

Part 2 – Please answer all questions openly and honestly. If the applicant answers “yes” to any question, they must also include a detailed narrative of any/all incidents, any court and/or personnel documents, and documentation of completion of required programs or paid fines/fees.

Part 3 -- Original Applicant Signature and Date

Part 5 --Original Superintendent Signature and Date


Applicant information page tied to employment

Applicant Information page tied to employment


Form 7

Form 7

All first-time applicants must complete


Applications for initial licensure forms 20t 20a and 20s

Applications for Initial Licensure: Forms 20T, 20A, and 20S


Applications for initial teacher licensure

Applications for Initial Teacher Licensure

Form 20T and Form 20A


Academic requirements

Academic Requirements

  • Applicants for Initial Teacher Licensure in the state of West Virginia must

    • Have completed a Teacher Preparation program through an accredited college/university

    • Have completed a Student Teaching experience as part of the Teacher Preparation program

    • Earned a minimum 2.5 GPA overall for all college/university coursework attempted


Reciprocity requirements

Reciprocity Requirements

  • Out-of-state applicants seeking initial licensure in the state of West Virginia, based on reciprocity, are required to meet EACH of the following:

    • Hold a valid/unexpired teacher certificate/license issued by another state

    • Meet ALL Academic Requirements listed on the previous slide


Form 20t

Form 20T

Use Form 20T in cases of

  • In-State College Recommendation: Applicant has completed a Teacher Preparation program from a college/university in West Virginia


Form 20t1

Form 20T


Form 20t supporting documentation

Form 20TSupporting Documentation

  • The Form 20-T requires the following supporting documentation:

    • Official college / university transcripts (BOTH Undergraduate and Graduate levels)

    • Praxis Exam scores*

      *For list of required Praxis Exams, review Appendix B of Policy 5202.


Form 20a

Form20A

  • Use the Form 20A in cases of

    • Out-of-State College Recommendation: Applicant has completed a Teacher Preparation program from a college/university outside of the state of West Virginia.

    • Reciprocity: Applicant holds a valid /unexpired license from a state other than West Virginia


Form 20a1

Form 20A


Form 20a supporting documentation

Form 20A Supporting Documentation

  • The Form 20A requires the following supporting documentation

    • Official college / university transcripts (BOTH Undergraduate and Graduate levels)

    • Copy (front and back) of valid out-of-state teacher license – in cases of Reciprocity ONLY.


Form 20a supporting documentation1

Form 20A Supporting Documentation

  • Praxis Scores are recommended for out-of-state college recommendation applicants*

  • A 1-Year Temporary Certificate can be issued if Praxis requirements are not met**

    *For list of required Praxis Exams, review Appendix B of Policy 5202.

    **Applicants must meet Praxis requirements for renewal.


Application for initial student support license

Application for Initial Student Support License

Form 20S


Student support license

Student Support License

  • Positions which require a Student Support Licensure include

    • School Counselor

    • School Nurse

    • School Psychologist

    • Speech-Language Pathologist

    • School Attendance Director


Form 20s

Form 20S

  • Use the Form 20S in cases of Application through

    • In-State College Recommendation

    • Out-of-State College Recommendation

    • Reciprocity


Form 20s1

Form 20S


Minimum requirements

Minimum Requirements

  • Minimum Requirements for license for positions encompassed under the title of Student Support Personnel vary.

    • Please refer to Section 10.3 of Policy 5202 to review minimum requirements for a specified Support Personnel position

    • For required Praxis Exam information, review Appendix B of Policy 5202


Applications for student teacher permit forms 23 and 24

Applications for Student Teacher PermitForms 23 and 24


Student teacher permit faq

Student Teacher Permit FAQ

  • Who must apply?

    Any candidate who will student teach in a public school in West Virginia

    • Exception: Any candidate who holds or previously held a license, permit, or certificate issued by the WVDE (including coaching)


Student teacher permit faq1

Student Teacher Permit FAQ

  • When should the candidate apply?

    90 days prior to the beginning of the experience, but not later than eight (8) weeks prior to the experience.


Form 23

Form 23

Out-of-State Applicants


Wv higher education policy commission

WV Higher Education Policy Commission

  • For Out-of-State Institutions seeking to place applicants in West Virginia schools: Must have received approval from the WV Higher Education Policy Commission.Contact Person: Kathy Butler, Commission Vice [email protected]


Form 231

Form 23


Form 232

Form 23

  • Must be signed by West Virginia County Official

  • $25 non-refundable Processing Fee required

  • Specific school placement not required

    • May place “TBD” if yet to be determined

  • No Fingerprints Required


Form 233

Form 23

DOES NOT TAKE PLACE OF FORM 24

  • A completed Form 24 must accompany the Form 23


Form 24

Form 24

The Student Teaching Permit


Form 241

Form 24

  • Completed Form 7 and Fingerprinting Required

  • $25 non-refundable Processing Fee Required

  • County of Placement is Required

  • Specific school placement not required

    • May place “TBD” if yet to be determined


Applicant information

Applicant Information


Form 242

Form 24


Form 243

Form 24

  • Institution and County designated on Form 7 receive notification of permit approval via email

  • Institution notifies county of successful completion of student teaching

  • Candidate is eligible to substitute teach (short-term) for remainder of current academic year


Miscellaneous

Miscellaneous

  • Form 4B cannot be used in lieu of superintendent’s signature on Form 23 or 24

  • Licensed Teachers Adding Endorsements

    • Form 24 NOT needed for “On-the-Job” Practicum

  • Student Teachers must be re-fingerprinted prior to application for West Virginia Initial Teacher License


Form 2

Form 2

Short-term and Long-term

Substitutes including

School Nurse


Form 2 first time applicant

Form 2First-time Applicant

  • Use newest form

  • Include the hire date and date training completed

  • Mark whether the application is for a short-term or long-term substitute

  • If long-term, be sure to include the proper endorsement(s)


Office of professional preparation

May use 1 time


Using an expired license

Using an Expired License

An expiredWest Virginia professional certificate or an expired or valid out of state teaching license may be used only once in lieu of the 18 hours of training.

Certificate may not be expired for more than 5 years prior to date of application.


Office of professional preparation

Documentation

Needed for the Following


Office of professional preparation

Example of documentation of renewal hours for substitute


First class permit

First Class Permit

A first class permit (FCP) or out-of-field authorization (OOF) may be issued when an educator who is not certified for a specific employment position is hired by the county into the position, when no fully-certified educator has applied.


First class permit1

First Class Permit

Five Year Limit. –The position held is not subject to posting provided the educator meets the annual renewal requirements and completes the state approved program within five years.

The State Superintendent may extend the five-year limit, if extenuating circumstances warrant the extension.


First class permit2

First Class Permit

Initial First Class Permit: The teacher certification specialist at the appropriate college/university must verify on the Form 1/1A application that 25% of the state-approved license program for the endorsement area has been completed. If not yet completed, the county superintendent may choose to submit a waiver request with the Form 1/1A application.


First class permit3

First Class Permit

For educators already holding an appropriate Professional Certificate, if the 25% program completion requirement for a First Class Permit has not yet been met, the educator may be employed on an Out-of-Field Authorization (OOF) until the 25% program completion requirement is met.


First class permit4

First Class Permit

First Class Permit Renewal: Six (6) appropriate renewal hours verified by the college/university must be completed each year for permit renewal. An official transcript must be submitted with each Form 1/1A.

Both the college/university and the county

must complete & sign each Form 1/1A.


Form 1 1a

Form 1/1A


Form 1 1a1

Form 1/1A


Form 1 1a2

Form 1/1A


First class permit5

First Class Permit

First Class Permit/Out-of-Field Authorization:

Form 1/1A

Policy 5202 §126-136-11.1.

http://wvde.state.wv.us/certification/forms/


Form 4 professional certificate renewal conversion or permanent for teachers and student support

Form 4 Professional Certificate Renewal, Conversion, or Permanent for Teachers and Student Support


Form 4

Form 4

Student Support includes the following:

Counselor

School Nurse

School Psychologist

Social Services and Attendance

Speech Language Pathologist

Speech Assistant

**Student Support staff are exempt from the Beginning Educator Internship requirement


Form 4 professional certificate renewal for teachers and student support

Form 4 Professional Certificate Renewal for Teachers and Student Support

If you are applying for a 3-year renewal, you must complete the following on Form 4:

Part 1 – Check RENEWAL

Part 2 – If you select Option 1 or Option 3, you must also complete Part 3 ( the original signature/date of the recommending college/university) and submit the official seal-bearing transcripts reflecting your 6 hours for renewal.

--If you select Option 2, three (3) of your college credit hours must be in instructional technology per Policy 5202


Policy 5202 instructional technology

Policy 5202Instructional Technology

According to Policy 5202, Section 10.1.4. B “Three of the six semester hours must be a course related to the improvement of instruction through the use of instructional technologies”


Policy 5202 instructional technology1

Policy 5202 Instructional Technology

This coursework should address:

  • instructional technology operations/concepts

  • the plan and design of effective instruction supported by technology

  • the implementation of curriculum plans that include instructional technologies

  • application of technology to assess and evaluate student learning


Office of professional preparation

Policy 5202 Recognition of College Credit for Renewal and Salary Purposes

Section 9.6.6

Only unduplicated coursework related to the public school program as defined in 126-136-9.6.7, completed through an accredited institution of higher education, as defined in 126-136-4.5, and subsequent to the issuance of the license being renewed and within the five-year period immediately preceding the date of application may be used for renewal of a license.


Form 4 professional certificate conversion for teachers and student support

Form 4 Professional Certificate Conversion, for Teachers and Student Support

If you are applying for a 5-year conversion, you must complete the following on Form 4:

Part 1 –Check CONVERSION

Part 2 – If you select Option 1 or Option 3, you must also complete Part 3

(the original signature/date of the recommending college/university) and submit the official seal-bearing transcripts reflecting your 6 hours for renewal.

--If you select Option 2, three (3) of your college credit hours must be in instructional technology per Policy 5202

Continued…


Form 4 professional certificate conversion for teachers student support

Form 4 Professional Certificate Conversion, for Teachers/ Student Support

Part 4 – Provide the completion date of the Beginning Educator Internship

Exemptions:

Student Support Staff ; Teachers with a teaching license prior to January 1992; Teachers with 5 years of teaching experience out-of-state.

Part 5 -- Verification of at least 2 years of experience (both must be within the applicant’s endorsement area(s) and one must be completed in West Virginia) One school year of experience = 133 days.


Office of professional preparation

Form 4 Professional Certificate Permanent for Teachers and Student Support

If you are applying for a permanent, you must complete the following on Form 4:

Part 1 –Check PERMANENT

(an applicant must either hold a Master’s degree or have held two conversion licenses)

Part 4 – Provide the completion date

Exemptions:

Student Support Staff ; Teachers with a teaching license prior to January 1992; Teachers with 5 years of teaching experience out-of-state.

Part 5 -- Verification of at least 5 years of experience (two years must be within the applicant’s endorsement area(s) and one must be completed in West Virginia) One school year of experience = 133 days.


Out of state licenses

Out-of-State Licenses

If applicant opts to use a valid out-of-state license at the time of renewal, thenapplicant must use a Form 20A or 20S instead of Form 4.

  • Valid out-of-state license can only be used once.


Form 8 additional endorsement

Form 8 Additional Endorsement


Form 8 additional endorsement1

Form 8 Additional Endorsement

If you are applying for an additional endorsement, please complete the following on Form 8:

Applicant’s Request

College Recommendation--this must be completed by the issuing college/university and must have the original signature/date

Additional Documentation

**Submit the official seal-bearing transcripts reflecting your degree earned/awarded

**Submit a copy of your Praxis II results

(if applicable)


Form 8 additional endorsement2

Form 8 Additional Endorsement

If the applicant holds a Professional Teaching Certificate endorsed in specified areas of special education, they can add an Autism endorsement with 6 college hours in Autism. No college signature is required and they do not have to take the appropriate Praxis II exam.


Form 8 additional endorsement3

Form 8Additional Endorsement

The endorsement grade level will match their current special education endorsement.

Examples

Multi Categorical 5 – AD THEN the Autism would also be 5 – AD

Mental Impairments K – 12 THEN Autism would be K – 6 and 5-AD


Form 8 additional endorsement4

Form 8 Additional Endorsement

If the applicant is using a valid out-of-state license, reciprocity will apply.

No Praxis or official transcripts are required.


Form 19 initial renewal permanent professional administrative certificate

Form 19 Initial, Renewal, & Permanent Professional Administrative Certificate


Form 19 initial professional administrative certificate

Form 19 Initial Professional Administrative Certificate

If applying for an Initial Administrative Certificate, please complete the following on Form 19:

Part 1 – Check INITIAL

Part 1a

Part 2 – Must be completed by the issuing college/university and have the original signature/date

Part 3 – Check “requesting an Initial” and verify 3 years of teaching and/or management experience

Additional Information

Submit the official seal-bearing transcript reflecting your degree earned/awarded

Submit a copy of your Praxis II results in Educational Leadership

Submit a copy of your Evaluator Leadership Institute (ELI) certificate

***

If you are using an out-of-state transcript or license and have not completed your Praxis II and/or ELI training, you can be issued a Temporary Professional Administrative Certificate which is valid for one year only. This certificate cannot be renewed.


Form 19 renewal professional administrative certificate

Form 19 Renewal Professional Administrative Certificate

If applying for a renewal of your Professional Administrative Certificate, please complete the following on Form 19:

Part 1 –Check RENEW

Part 1b – Select one option:

6 hours of college credit

Master’s +30

60 years of age or older (provide a copy of your birth certificate)

Part 3 --Check requesting the renewal


Form 19 administrative technology

Form 19 Administrative Technology

Three of the 6 hours must be in administrative technology per Policy 5202.

Policy reads, “must be a course related to increasing the capacity of public school administrators to improve instruction through the support of instructional technologies. ….should promote a vision for technology integration, assurances that administrators recognize curriculum, instruction, and environments that appropriate support the integration of technology, the use of technology to enhance professional practice and increase personal productivity, and the social, legal, and ethical issue related to technology integration”


Office of professional preparation

Form 19 Permanent Professional Administrative Certificate

If you are applying for a permanent Professional Administrative Certificate, please complete the following on Form 19:

Part 1 – Check PERMANENT

Part 1b – Select one option:

6 hours of college credit

Master’s +30

60 years of age or older (provide a copy of your birth certificate)

Part 3 – Check “requesting a permanent” and verify 5 years of appropriate experience. Two years must be within a combination of the applicant’s administrative endorsements and one must be completed in West Virginia.


Office of professional preparation

Form 26 Content Endorsement for Special Education


Office of professional preparation

Form 26 Content Endorsement for Special Education

Applicants must currently hold a Professional Teaching or Alternative Teaching Certificate in:

Autism 5 – AD

Emotional/Behavior Disorders 5 – AD

Specific Learning Disabilities 5 – AD

Mental Impairments

Mild and/or Moderate 5 – AD

Multi-Categorical (LD, BD, MI) 5 – AD


Form 26 content endorsement for special education

Form 26 Content Endorsement for Special Education

Applicants can use the appropriate Praxis exam to earn an endorsement in a subject area in place of coursework.

 **First time applicants for Form 26 can apply for any/all areas (English, Mathematics, Biology, General Science, or Social Studies) without any course work.

The initial and subsequent renewals are issued for only one year.

Continued…


Form 26

Form 26

Second and third year applicants must have 6 hours of coursework filled in on Form 26 and have official transcripts documenting the coursework.

( eLearning courses can be documented on an official transcript OR on an eLearning certificate)

**At end of third year, if all coursework is completed in the endorsement area(s), the applicant will be issued a permanent endorsement.

**At end of third year, if all coursework is NOT completed, the endorsement area(s) will expire and cannot be renewed.


Advanced salary

Advanced Salary

All graduate level hours reflected on an official transcript of an appropriately-accredited college/university, related to the public school program or to the specific endorsement area(s) held, may be used for advanced salary on a professional certificate.


Advanced salary1

Advanced Salary

A maximum of 15 undergraduate level hours (including post-baccalaureate and other non-graduate level hours) may be used for salary IF completed after the effective date of the initial WV professional teaching, student support, or administrative certificate.


Form 12

Form 12


Advanced salary2

Advanced Salary

Salary requirements are listed in Policy 5202

§126-136-22.

Advanced Salary: Form 12

http://wvde.state.wv.us/certification/forms/


Contact

Contact

  • Forms 20-T, 20A, 20S, 23, 24, and Educator Evaluation.

    • Trent Danowski [email protected]

  • Forms 4, 8,19,26, and 39; OEPA & Title I Reports; HQ Reports; Legal Files

    • Lori [email protected]

  • Forms 1/1A, 12, 32, 33, 36, 37, 38, 42, 43, 44, and 50

    • Scottie [email protected]

  • Forms 2, 30, 35, 40, and 60 and for National Board Process

    • Teresa Epperley [email protected]

  • Forms 4, 25, 25T, All V Forms

    • Doug Cipoletti [email protected]


Thank you

Thank you!

800-982-2378

http://wvde.state.wv.us/certification/


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