The seven sins of deadly meetings by eric matson
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The Seven Sins of Deadly Meetings by ERIC MATSON. Web Article Summary By Aaron Hauber Enlish 393 section 501. Why Are Meetings Important?. Meetings are the most universal -- and universally despised -- part of business life. Bad meeting make bad companies

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The Seven Sins of Deadly Meetings by ERIC MATSON

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The Seven Sins of Deadly Meetingsby ERIC MATSON

Web Article Summary

By

Aaron Hauber

Enlish 393 section 501


Why Are Meetings Important?

  • Meetings are the most universal -- and universally despised -- part of business life.

  • Bad meeting make bad companies

  • An organization's culture is perpetuated from its meetings.


Jon Ryburg

  • Recommends that companies double their meeting space if they have not done so in the past 20 years.

  • Reason: “More and more companies are team-based companies, and in team-based companies most work gets done in meetings.”


Sin #1

  • “People don't take meetings seriously. They arrive late, leave early, and spend most of their time doodling.”

  • Solution: Make employees believe that meetings are real work.

    • Make meetings uptime rather then downtime

    • Have structured agendas, clear goals, paths that you're going to follow.


Sin #2:

  • “Meetings are too long. They should accomplish twice as much in half the time.”

  • Solution: Realize how much long meetings cost

    • Meetings should be no longer then 90 minutes

    • Use technology to get more ideas out faster.

      • Groupware allows more than one person to talk at a time.


Sin #3

  •  ”People wander off the topic. Participants spend more time digressing than discussing.”

  • Solution: Follow agendas.

    • Leave distractions in the “parking lot”

    • Allow agendas to circulate around the office before meetings to permit modifications where needed.

    • Establish voting methods


Sin #4

  • “Nothing happens once the meeting ends. People don't convert decisions into action.”

  • Solution: have someone take minutes

    • Easy to distribute

    • Outlines what was talked about at the meeting so that people can see what they are responsible for.


Sin #5

  • “People don't tell the truth. There's plenty of conversation, but not much candor.”

  • Solution: Anonymity

    • Use groupware to allow ideas to be submitted anonymously.

    • Allows passive employees to give ideas without being over powered by others.


Sin #6

  • “Meetings are always missing important information, so they postpone critical decisions.”

  • Solution: Turn meeting rooms into computer labs

    • Allows employees to show and see real data


Sin #7

  • “Meetings never get better. People make the same mistakes.”

  • Solution:  Practice makes perfect.

    • Observe what works and what doesn't and hold people accountable for change.


Screen Shot


Reference

Matson, Eric. "The Seven Sins of Deadly Meetings." Fast Company 1996: n. pag. Web. 31 Oct 2010. <http://www.fastcompany.com/magazine/02/meetings.html?page=0,3>.


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