Institutional arrangements under the project stakeholder roles project operations and management
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Institutional Arrangements under the Project- Stakeholder Roles/ Project Operations and Management . P.K. Kurian Consultant, WB. World Water Availability- 2025. Water scarcity – quality and quantity. Should we wait till 2025 to experience this scenario?.

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Institutional Arrangements under the Project- Stakeholder Roles/ Project Operations and Management

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Institutional arrangements under the project stakeholder roles project operations and management

Institutional Arrangements under the Project- Stakeholder Roles/ Project Operations and Management

P.K. Kurian

Consultant, WB


Institutional arrangements under the project stakeholder roles project operations and management

World Water Availability- 2025

Water scarcity – quality and quantity

Should we wait till 2025 to experience this scenario?


Institutional arrangements under the project stakeholder roles project operations and management

Global Population touched 700 crores in 2012, taking 208 years to achieve 7 B from 1 B. But we still have the same quantity of water we had 208 years ago.

1804

1927

1960

1975

1988

1999

2012

2027

2044


Which type of project are you in

Which type of Project are you in?

Extensionist

Academic

Research / Teaching

Experimental

Preparatory

Implementational

Heuristic

Gather Information

Adjustmental

RWH

Hospitalized treatment

Transforming

Own Perennial water source

State of Being Healthy with no diseases

Analytical

Hermeneutic

Interpretative

Theory


Institutional arrangements under the project stakeholder roles project operations and management

A conceptual understanding of RWSSP-LIS as an Input and Output Process at the GP Level

1 Elements outside the system that have the potential to affect all or part of the system

Environment

Environment

State Govts

WB

GoI

Polity

SO

GP

Market

Media

Feedback

2. Inputs.

Resources are taken or received from the external environment

Funds, HR, Information, Technology and Demand Articulations

3 WSS- Output

The work of the system exported back into the environment

Water supply services

Institutional Arrangements

GPWSC

WSS Assets

Society

Rules

Leadership

Skills

SWSM/ SPMU

Feedback

A continuing source of information concerning the relationship with the external environment used to make the necessary changes inorder to survive and grow into sustainability

Other PRIs/ GPs

The processes of conversion or transformation of resources with in a system

3


Institutional arrangements under the project stakeholder roles project operations and management

Components under RWSSP-LIS

Ground Water Recharge

Drinking Water Supply

70 LPCD

Construction of Sanitary Latrines

Hardware

Contingency Emergency Response

To enhance health, empowerment of communities and development

Solid & Liquid Waste Management

Capacity Building

Project Management

IEC

Software


Institutional arrangements under the project stakeholder roles project operations and management

Components under RWSSP-LIS As per PAD

A1- Capacity Building - MoDWS

A2- Capacity Building - State RWSS Sector Institutions &PRIs

A3- Information, Education and Communications (IEC)

A4- Sector Development Studies

A5- Good Practice Awards

A6- Monitoring, Evaluation, Governance & Accountability.

Capacity Building

Software

B1: New Investments.

B2: Rehabilitation /Augmentation of Schemes.

B3: Catchment Area Program.

B4: Water Quality Management.

B5: Household, Institutional and EnvtalSanitation.

B6: Infrastructure Support.

Infrastructure Development

Hardware

Project Management

Software

C1: Staffing and Consultancy Costs.

C2: Equipment and Miscellaneous costs.

Contingency Emergency Response

S&H ?

?


Institutional arrangements under the project stakeholder roles project operations and management

Partnership

Primary/ Community

Intermediary/ SO/ GP/WSC/ MVWSC

Secondary / Strategic SPMU/ DPMU

Tertiary Apex/ Policy

GOI/States

People change: knowledge, attitude, skills, behavior in relation to water governance & management

Intermediary agents – SO & GPs change their roles, becoming facilitation agents of change than providers.

The Strategic link between the policy makers and Primary and Intermediary levels -devise ways and means to plan and strategize changes relating to processes, interactive communication and building management systems.

Structural and thought process change at the apex /policy making level -to emerge on a sustainable, continuous and permanent level- “Not spasmodic development fits”


Fundamental principles of lis project

Fundamental Principles of LIS Project

  • Community participation - CAPEX contribution/ Opex contribution/ Demand articulation

  • Demand responsiveness- Project responds to community demand

  • District-wide approach- Irrespective of the source of funding same fundamental principles will be followed in a district

  • Water security for all-in terms of quantity, quality and service level.

  • Convergence of water and sanitation measures- con-jointed approach.


Institutional arrangements for rwssp lis

Institutional Arrangements For RWSSP-LIS

Policy guidance / Monitoring Capacity building/ Fin assistance

National

MoDWS /PSC/ NPMU/ TAG

Planning, appraisal & approval of MVS /Tech support to SHS/ SGS / Env. San

SWSM-Framing Sector policy guidelines, Issuing GOs and directions / Overall Sector Monitoring /Sanctioning annual plans

DWSD/PHED/UP JN

State

SWSM/ SPMU/ WSSO

SPMU- WSSO -Assistance in implementation and application of reform principles / Overseeing technical, financial and social audits / M&E, Capacity Building, Training, other Support Activities

DWSM-Implementation of dist. Program, Select SOs

AS/TS of all SVS / Small MVS schemes/ Sanitation

Capacity building and IEC with support from WSSO

PHED/DWSC/ UPJN Engineers

Support, Design, Implementation & Monitoring of RWSS Schemes

District

DWSM/ DWSC

DPMU/DPMC

GP/ GPWSC - Design & Implementation of SHS/ SGS / O&M of SHS/ SGS and intra-village MVS/ Guidance to GPWSC/Tariff design and collection / IEC on sanitation/ hygiene

ZP/ MVWSC

GP

GPWSC/ VWSC

Village

DPMC/SO

SO: Community Mobilization; IEC; Support design, & implementation of SVS / intra village schemes


Institutional and implementation arrangements national level modws

Institutional and Implementation Arrangements –National Level- MoDWS

  • Policy guidance

  • Monitoring Project

  • Capacity building

  • Financial assistance

MoDWS

Project Steering Committee

National Project Management Unit

NPMU

Technical Advisory Group-TAG

  • Secretary, MoDWS,

  • Principal Secretaries of States -4

  • JS-Sanitation

  • JS -Water MS

  • Approve AAP- States

  • Independent review of Project design implementation

  • Guiding RWSSP-LIS states

  • Developing capacity building

  • Institutional strengthening programs

Experts/ Specialists

  • Technical,

  • Institutional & Social,

  • Environmental,

  • Financial,

  • Procurement

  • M&E

    Policy guidance to states.


State level institutional arrangements

State Level Institutional Arrangements

  • Policy guidance

  • Monitoring Project

  • Capacity building

  • Financial assistance

RD

PRD

CCDU

SLSSC/EC

DoDW/S

PHED

SWSM

  • Other Public Utilities having a close and direct bearing on Rural Water Supply Projects

  • Collaboration with WB supported RWSSP

  • Technical Support/ Guidance/ Leadership

Experts/ Specialists

  • Technical,

  • Institutional & Social,

  • Environmental,

  • Financial,

  • Procurement

  • M&E

    Strategic Project Management

EB/ PWD/ Telecom

State Project Management Unit

SPMU

Public Water Utilities

WSSO


Institutional arrangements under the project stakeholder roles project operations and management

State Project Management Unit


Institutional arrangements under the project stakeholder roles project operations and management

District level Institutional Arrangements

DWSM

ZP/ DC

DWSC

  • Collaboration with WB supported RWSSP

  • Technical Support/ Guidance/ Leadership

  • Other Public Utilities having a close and direct bearing on Rural Water Supply Projects

Experts/ Specialists

  • Technical,

  • Institutional & Social,

  • Environmental,

  • Financial,

  • Procurement

  • M&E

  • Strategic Project Management

EB/ PWD/ Telecom

District Project Management Unit

DPMU

District Project Management Consultant-

DPMC

Public Water Utilities

Support Organizations


Institutional arrangements under the project stakeholder roles project operations and management

Local Level Institutional Arrangements

Support Organizations

ZillaParishad

MVWSC

GPWSC

Gram Panchayat

HH

HH

HH

Gram Sabha

Institutions


Some thoughts on project management

Some Thoughts on Project Management


Institutional arrangements under the project stakeholder roles project operations and management

Three Types of People- Choose your type

  • BBlockers

  • FFloaters

  • MMovers


Institutional arrangements under the project stakeholder roles project operations and management

My Professional / Technocrat Heroes/ Get Inspired

  • V. KurianMILK

  • E. SreedharanMETRO

  • Sam PithrodaTELECOM

  • JRD TATABusiness

  • AKITO MoritoSONY

  • NarayanaMurthyIT/Solutions

  • APJ Abdul KalamMissiles/Rockets

  • T.K. JoseKudumbasree –Largest PAP

  • V. J. KurianCochin Air Port- PPP

Who are your heroes?


Institutional arrangements under the project stakeholder roles project operations and management

Managerial GRID /Skills

CONCEPTUAL

HUMAN

TECHNICAL

TOP MGMT

MIDDLE MGMT

SUPERVISION

IDEAS

Materials/Things

PEOPLE


Institutional arrangements under the project stakeholder roles project operations and management

Managerial Functions of PC

  • CONCEPTUAL

  • Demand Driven Project/

  • Should water be priced – Should you have right to water or should you have access to water?

  • Water -Sanitation and Health

  • Community Mobilisation and Management

  • Participation

  • Decentralization and development


Institutional arrangements under the project stakeholder roles project operations and management

Managerial Functions

  • Human Skills-Dealing with people

  • GPM/ GPS/ GPP/ GPWSC/ MVWSC/ DPMU/ SPMU

  • Communication with People/Listening

  • Public Speaking

  • Behavioural competency / Personal conduct

  • Morals/ Beliefs /Values

  • Attitude & Willingness

  • Self Confidence

  • Learning individual


Institutional arrangements under the project stakeholder roles project operations and management

Interpersonal Skills for Managers

  • How to conduct oneself in the group

  • Listening mode / Sharing information

  • Resolving conflicts

  • Lead team members as a group

  • Democratic decision making

  • Give feedbacks- positive and negative

  • Creating an atmosphere of trust and confidence


Institutional arrangements under the project stakeholder roles project operations and management

Interpersonal Skills for Managers- Contd

  • Praise the Team / Reward the Team

  • Rebuke / Correct in person (AkitoMorito- If it is good, tell others, If it is bad, tell me only)

  • Use Plural Pronouns

    • I decidedWe decided

    • I can do this We can do this

    • I will think overWe shall discuss & decide

  • Enable Failures- It is not a crime to fail. How do we treat a failure- use failure as a learning opportunity

  • Allow the group to take decisions

  • Team Leader/ Manager is best when he is a facilitator of decisions

  • Delegate authority to others

  • Triangulate – cross check- people/ places/ events/ process


Managerial skills technical

Managerial Skills- Technical

  • Water Literacy/ Hydrological Cycle

  • Watershed / water – land- biomass relationship

  • Water Quality and Health

  • Water Resources Inventory

  • water- quality- quantity- Rainfall- climate in your area.

  • Plan Project against need and resource availability

  • AS-TS Process

  • Implementation – Allocation of resources, men and materials, Time aspects of implementation, Action plan

  • Project closure- Engineering valuation

  • GWR structures suitable to your area/ Convergence

  • Environmental sanitation


Project management skills 1

Project Management Skills -1

Learn how to prepare Work Breakdown Structure


Jalanidhi wbs

Jalanidhi- WBS

Water SS

Sanitation

GWR

GPS/ Training/ IEC

Sanitation CAP and Mapping of Sanitation hot spots

Problems and hotspots identified

Community and Domestic sanitation needs

Technical solutions drafted

GP level vetting workshop

Institutional formation and linkage

Convergence Plan with MGNREGS

Participatory Transect / identification of needs works/ Interventions

Preparation of Technical Plan

Categorise unskilled work/ skilled work/ machine work/ materials

Budget – NREGS and Jalanidhi

Design of intervention

CAP

Convergence meetings

Community contracting/ Campaigns

Implementation of GWR measures

Source development

Supply line installation

Construction of pump house

Construction of OHT

Energisation

Pump Selection/ Installation

Testing and commissioning

Handholding


Institutional arrangements under the project stakeholder roles project operations and management

Action Planning- PMS-2

  • Major activity

  • Sub activity

  • Start date

  • End date

  • Purpose of Activity

  • Responsibility

  • Inputs &Resources required

  • Risks anticipated

  • Risk mitigation


Styles of management pms 3

Styles of Management- PMS-3

  • Concern for People


Institutional arrangements under the project stakeholder roles project operations and management

Conflict Resolution- PMS-4

Compete

Win/Lose

Go all out to win and concern for objectives only

Collaborate

Win/ Win

Work towards mutual problem solving- recognize goals of both parties

Compromise

Settle for Half the Loaf

Avoid

Lose/ Lose

Deny / Suppress or Put aside the problems/ Push under the carpet.

AccommodateLose / Win

Yield or subordinate one’s own concern to those of the other party

TRUST

HIGH

Motivation to resolve Conflicts

LOW

HIGH


Beware of these three

Beware of These Three

Mis. Procurement

Mis. Appropriation

Mis. Management


Institutional arrangements under the project stakeholder roles project operations and management

“We cannot solve a problemusingthesamemindsetthatmadeithappen in thefirst place”

THANK YOU


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