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I-AM Request

I-AM Request. Presented by Carol Williams Manager, Security and Accounts Management, Information Technologies Wednesday, May 13, 2009. ITPM 3443 Project Charter signed mid-July Dependent on: Decision to build using PeopleTools workflow functionality; not buy

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I-AM Request

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  1. I-AM Request Presented by Carol Williams Manager, Security and Accounts Management, Information Technologies Wednesday, May 13, 2009

  2. ITPM 3443 • Project Charter signed mid-July • Dependent on: • Decision to build using PeopleTools workflow functionality; not buy • Scope limited to PeopleSoft requests with capability of future use for other applications • Upgrade to PeopleTools 8.489.06 in March 2008 • Application Messaging (Phase I) • Resources from across teams over & above regular work • Project Manager • Application Developer (all three modules) • Security Analyst • Training • Communications I-AM Request • Adjusted • go-live date 3 times

  3. I-AM Request Deliverable #1 Client facing, self-serve front end • Employees with ‘View Paycheque’ will request common access for themselves • Manager and designated users will be able request access on behalf of others Deliverable #2 Workflow for authorizations • Application uses workflow similar to ePro requisitions • Three levels of authorization • User’s Manager (HR project on Reporting Manager Identification) • Specific Role or Data ‘Owner’ (ie. AP roles) • Security Analyst • Approvers can approve, deny or send for revision • Authorizers sent an email notification of items needing attention; link in email • (Deep linking)

  4. I-AM Request Deliverable #3 Provisioning of Authorized Roles • Automated in real time & batch • Use of role sets where they have been identified to date • Other security requirements out of scope of this phase of the project continue to be provisioned manually by Security Analysts • authorizations and provisioning pertaining to: • HCM row security • HCM paygroup security • FSR GL department security • FSR GL journal source workflow • FSR eProcurement preferences • FSR AR/BI preferences • SAS SACR security • training completion where it is a pre-requisite for granting access • Removal of roles

  5. I-AM Request Deliverable #4 Reporting and Auditing • Requirement of Information Security Office for ongoing attestation • Daily reporting of status and provisioning • Auditor validation of request, authorization and provisioning Implementation in Stages • Authorization workflow for Managers and Business Owners (role/data owner) for FSR & HCM modules into production • Self-serve and Manager self-serve functionality for FSR & HCM modules into production • Student Administration (SA) converted from hard copy forms to I-AM Request application

  6. I-AM Request Project Office - Guidance & Support for Project Managers • Decision to build application in-house; not buy through the RFP process • Charter review and help to determine stakeholders & signatories (governance) • Project resource & budget estimating; and recommendations • Assistance to constrain the scope of the project • Identification of dependencies • Project tracking - sharepoint site(s) • Reporting to IT Steering Committee • Advice on whether to proceed when dependencies remained outstanding • Communication of schedule delays and urgent scope changes • Escalation of issues; how to document and what information to include • Business case to recommend procedure changes **after application in production! • And – probably a few more since we’re not yet fully implemented…..

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