From the back of napkins to a project management framework pmf we did it and so can you
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From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU! PowerPoint PPT Presentation


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From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU!. Gayleen Gray [email protected] scope. what is a PMF? www napkins? our old PMF approach why change? beyond napkins Our PMF lessons learned. PMF? . a tool kit with processes

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From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU!

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From the back of napkins to a project management framework pmf we did it and so can you

From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU!

Gayleen Gray

[email protected]


Scope

scope

  • what is a PMF?

  • www napkins?

  • our old PMF approach

  • why change?

  • beyond napkins

  • Our PMF

  • lessons learned


From the back of napkins to a project management framework pmf we did it and so can you

PMF?

a tool kit with processes

and templates to support the

successful delivery of a project.

(and hey, what’s a project??!)

The PMF lifecycle:

1.initiation

2. Planning

3. implementation

4. closing!


From the back of napkins to a project management framework pmf we did it and so can you

www

Napkins?

  • a movement BACK to the napkin...

  • visual thinking solves problems

  • “the hand-drawn doodle... has the power to humanize the abstract and simplify the complex” *

** http://www.businessweek.com/managing/content/feb2008/ca20080220_798280.htm

** http://www.thebackofthenapkin.com/


O ur old pmf

ourold PMF:

??


Why d we change

why’d we change?

  • Staff asked for it

    • Organizational change

    • Never feel like things are DONE

  • Doing more with ‘less’

    • whatare we doing?

  • managing expectations

    • Internal and external


  • Beyond napkins

    beyond napkins

    • Initiation:

      • hire a consultant

      • follow PMI standards (project management institute)

        • develop what works for us

          (less paper work!)

          • - focus on process


    Beyond napkins1

    beyond napkins

    • planning:

      • have consultant ‘train a trainer’

      • roll out to staff in training sessions

        • Including management!

      • - mandate the use of the PMF

      • - start date for all to use

        - no PB no approval!


    Beyond napkins2

    beyond napkins

    • Implementation:

      • project briefs for all projects

      • teams work together for resources

      • approval process – Management Team

      • Use templates required (S, M, L)

        • senior staff as PMs

        • everyone has access


    Project management framework

    Project Management Framework


    From the back of napkins to a project management framework pmf we did it and so can you

    Project Management Framework


    From the back of napkins to a project management framework pmf we did it and so can you

    CCS Projects Folder

    CCS Project Briefs Folder


    Projects briefs drafts folder

    Projects Briefs Drafts folder


    Ccs projects in progress

    CCS projects in progress

    60!!


    Lessons learned

    lessons learned

    • staff push back:

      • too much paper work

      • too much time

        • takes time to learn it

        • start with project briefs

        • all must use it

        • to succeed!


    From the back of napkins to a project management framework pmf we did it and so can you

    lessons learned

    • now we know what we are doing

    • use of resources (people, budget)

    • collectively achieve department’s goals and strategies.

      • Improved communication (internat & external)

      • *Projects end!!*


    Our new pmf

    our new PMF

    Use, modify, make it your own.


    Questions

    Questions?

    Gayleen Gray

    [email protected]


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