from the back of napkins to a project management framework pmf we did it and so can you
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From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU!. Gayleen Gray [email protected] scope. what is a PMF? www napkins? our old PMF approach why change? beyond napkins Our PMF lessons learned. PMF? . a tool kit with processes

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scope
scope
  • what is a PMF?
  • www napkins?
  • our old PMF approach
  • why change?
  • beyond napkins
  • Our PMF
  • lessons learned
slide3
PMF?

a tool kit with processes

and templates to support the

successful delivery of a project.

(and hey, what’s a project??!)

The PMF lifecycle:

1.initiation

2. Planning

3. implementation

4. closing!

slide4

www

Napkins?

  • a movement BACK to the napkin...
  • visual thinking solves problems
  • “the hand-drawn doodle... has the power to humanize the abstract and simplify the complex” *

** http://www.businessweek.com/managing/content/feb2008/ca20080220_798280.htm

** http://www.thebackofthenapkin.com/

why d we change
why’d we change?
    • Staff asked for it
      • Organizational change
      • Never feel like things are DONE
  • Doing more with ‘less’
    • whatare we doing?
  • managing expectations
    • Internal and external
beyond napkins
beyond napkins
  • Initiation:
    • hire a consultant
    • follow PMI standards (project management institute)
      • develop what works for us

(less paper work!)

        • - focus on process
beyond napkins1
beyond napkins
  • planning:
    • have consultant ‘train a trainer’
    • roll out to staff in training sessions
      • Including management!
    • - mandate the use of the PMF
    • - start date for all to use

- no PB no approval!

beyond napkins2
beyond napkins
  • Implementation:
    • project briefs for all projects
    • teams work together for resources
    • approval process – Management Team
    • Use templates required (S, M, L)
        • senior staff as PMs
        • everyone has access
slide12

CCS Projects Folder

CCS Project Briefs Folder

lessons learned
lessons learned
  • staff push back:
    • too much paper work
    • too much time
      • takes time to learn it
      • start with project briefs
      • all must use it
      • to succeed!
slide17

lessons learned

  • now we know what we are doing
  • use of resources (people, budget)
  • collectively achieve department’s goals and strategies.
      • Improved communication (internat & external)
      • *Projects end!!*
our new pmf
our new PMF

Use, modify, make it your own.

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