From the back of napkins to a project management framework pmf we did it and so can you
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From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU! PowerPoint PPT Presentation


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From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU!. Gayleen Gray [email protected] scope. what is a PMF? www napkins? our old PMF approach why change? beyond napkins Our PMF lessons learned. PMF? . a tool kit with processes

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From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU!

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From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU!

Gayleen Gray

[email protected]


scope

  • what is a PMF?

  • www napkins?

  • our old PMF approach

  • why change?

  • beyond napkins

  • Our PMF

  • lessons learned


PMF?

a tool kit with processes

and templates to support the

successful delivery of a project.

(and hey, what’s a project??!)

The PMF lifecycle:

1.initiation

2. Planning

3. implementation

4. closing!


www

Napkins?

  • a movement BACK to the napkin...

  • visual thinking solves problems

  • “the hand-drawn doodle... has the power to humanize the abstract and simplify the complex” *

** http://www.businessweek.com/managing/content/feb2008/ca20080220_798280.htm

** http://www.thebackofthenapkin.com/


ourold PMF:

??


why’d we change?

  • Staff asked for it

    • Organizational change

    • Never feel like things are DONE

  • Doing more with ‘less’

    • whatare we doing?

  • managing expectations

    • Internal and external


  • beyond napkins

    • Initiation:

      • hire a consultant

      • follow PMI standards (project management institute)

        • develop what works for us

          (less paper work!)

          • - focus on process


    beyond napkins

    • planning:

      • have consultant ‘train a trainer’

      • roll out to staff in training sessions

        • Including management!

      • - mandate the use of the PMF

      • - start date for all to use

        - no PB no approval!


    beyond napkins

    • Implementation:

      • project briefs for all projects

      • teams work together for resources

      • approval process – Management Team

      • Use templates required (S, M, L)

        • senior staff as PMs

        • everyone has access


    Project Management Framework


    Project Management Framework


    CCS Projects Folder

    CCS Project Briefs Folder


    Projects Briefs Drafts folder


    CCS projects in progress

    60!!


    lessons learned

    • staff push back:

      • too much paper work

      • too much time

        • takes time to learn it

        • start with project briefs

        • all must use it

        • to succeed!


    lessons learned

    • now we know what we are doing

    • use of resources (people, budget)

    • collectively achieve department’s goals and strategies.

      • Improved communication (internat & external)

      • *Projects end!!*


    our new PMF

    Use, modify, make it your own.


    Questions?

    Gayleen Gray

    [email protected]


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