STRENGTHENING GOVERNMENT FINANCE & ACCOUNTING FUNCTIONS-KENYA
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STRENGTHENING GOVERNMENT FINANCE & ACCOUNTING FUNCTIONS-KENYA. Financial Problems. Poor Control – Overspending Unrealistic Budgets – Revenue & Expenditure Focus on inputs rather than outputs Growing Pending Bills Problem Spending Not Aligned to Priorities…. Poverty, etc.

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Financial Problems FUNCTIONS-KENYA

  • Poor Control – Overspending

  • Unrealistic Budgets – Revenue & Expenditure

  • Focus on inputs rather than outputs

  • Growing Pending Bills Problem

  • Spending Not Aligned to Priorities…. Poverty, etc.

  • Fraud, Corruption Lack of Transparency & Good Governance

  • Poor Management of transactions/documents

  • Lack of effective auditability

  • Procurement – Poor Value for Money

  • And many more leading to poor delivery of Public Services


System Problems FUNCTIONS-KENYA

  • Fragmented PC Systems and Mainframe System

  • Duplication of Data Capture

  • Information Locked Away in Systems

  • Lack of Real Flexible Reporting – Lack of Analysis

  • Limited Support to Operations

  • Use of Runners to Collect Data Diskettes

  • No One Overall System….

  • Need for Truly INTEGRATED SYSTEM

  • And many more………


REVISED REGULATIONS FUNCTIONS-KENYA

UPDATED LEGISLATION

Project Structure

Effective Financial

Management

Tighter Controls &

Strong Audit Trails

Improved Resource

Allocations

Overspending Curtailed

Improved Revenue/AIA

Management

Platform for MTEF

Transparency on

Procurement

Fraud Detection

& Deterrence

Timely reliable

information

EIS for Senior Managers

TRANSPARENCY

COMPLIANCE

ACCOUNTABILITY

GOVERNANCE

IFMIS

Oracle Financials

Best Practice

Business Project -

NOT IT Project

New Processes

New procedures

IPSAS

Effective Controls

Modern

Efficient

Staff Development

Training

Professionalism of

Cadre

Organisational

Alignment

New Schemes of

Service

Driving New

Changing Roles

New Skills sets

IFMIS Enabling

New Procedures

And Processes


Ifmis project status
IFMIS Project - Status FUNCTIONS-KENYA

  • Software:

    • Contract for Oracle Financials Mobilised Jan’03

    • Oracle Financials – Leading ERP Package

    • Horizontal Implementation – 5 Core Modules Initially…

    • To All Ministries and Districts

    • Purchasing, Accounts Payable, General Ledger,

    • Cash Management and Public Sector Budgeting

  • Consolidation Platform for Future Modules


Ifmis project status1
IFMIS Project - Status FUNCTIONS-KENYA

  • Data Centre Established:

    • 1 Training Development Server

    • 2 (Clustered) Production Servers

  • PCs to Ministries/Districts - Ongoing

  • Also Ultra Thin Client Dumb Terminals

  • Future Plans for Disaster Recovery Site

  • Networking & Connectivity – Ongoing

  • IFMIS Operations & Training Room Set Up

  • GOK Implementation Team (25) Fully Trained up


Ifmis project status2
IFMIS Project - Status FUNCTIONS-KENYA

  • Configuration & Piloting Completed

  • Roll Out to Ministries Ongoing to May ‘05

  • Roll Out to Districts to be completed July ‘05

  • Planning to Roll Out to 300 Users

  • Next Phases: 500-1,000 Users & Other Modules


IFMIS Modules FUNCTIONS-KENYA

Linkages/Interfaces

With Other Systems

Public

Debt

IPPD

Other

Systems

KRA, CBK, etc.

Procure Goods

& Services

Public Sector

Planning & Budgeting

MTEF

Financial Modelling

Budgetary Control

Output based

Prioritised Objectives

Dissemination to

Districts

Purchasing & AP

Control at Commitment

& pre Commitment

RFQs, orders, invoices,

Payments, etc.

Transactions part of

System process

General Ledger

Cash Management

Financial Management

Expenditure Control

Cash Flow M’gement

Compliance, Transparency

Online access to

Information

Audit controls

Implement

Activities/Progs

Activities, Programmes, Outputs, Impact

Revised Priorities

Revised Activities

Revised Resource

Allocations

Budget Monitoring

Reporting &

Feedback

Financial, physical

and process, etc.


LPO & LSO FUNCTIONS-KENYA

Purchase

Orders

Evaluation

Details &

Evaluation

Report

Award of

Contract

Attached

Against Order

Quotations &

Tenders

Invitation To Tender

Request for Quotes

Receive Goods

Services

Suppliers’

Invoices

Cheque

Payment

Cheque

Cleared

Bank Rec

Bank

Statement

FULL AUDIT TRAIL THROUGHOUT WHOLE PROCESS

All details entered in system. Approvals at each stage, including MTC. Procurement method validated

Against thresholds & regulations

Evaluation Reports, Contracts and other important documents available online


System vision one financial system for all stakeholder needs

Planning FUNCTIONS-KENYA

Districts

RCS

Ministries

Audit

(& Anti-Corruption)

BSD

Debt

Management

Central System

FMAD

AGD

ERD

Revenue

Management

Other Policy

Makers

Procurement

Dept

Donors

System VisionOne Financial SystemFor All Stakeholder Needs


Oracle financials modules
Oracle Financials - Modules FUNCTIONS-KENYA

  • Phased (Horizontal) Implementation

  • Future - Widening Vertical Implementation

  • Other Modules?

    • E-Procurement

    • Asset Management, Estate Management, Fleet Management

    • Plant & Equipment Management

    • Human Resource Management

    • Treasury Management

    • Inventory

    • Accounts Receivable & Revenue Management

    • E-Government

      IFMIS PLATFORM UPON WHICH GOK CAN CONSOLIDATE ALL ITS APPLICATIONS


Cash FUNCTIONS-KENYA

Management

Purchasing

E-Procurement

Public Sector

Budgeting

Accounts

Payable

General Ledger

Core Accounting

& Reporting

Inventory

Asset

Management

Accounts

Receivable

Fleet

Management

Treasury

Management

Reporting

Tools

HRMS &

Payroll

Reporting and

Analysis Thro’

Reporting tools


Challenges issues
Challenges & Issues FUNCTIONS-KENYA

  • Changing Attitudes – Getting Buy In

  • Numbers of People to Be Trained

  • Infrastructure

  • Resistance to Change

  • Disaster Recovery

  • Funding

  • Capacity for Implementation & Support

  • Retention/Reward of Trained Staff

  • Engagement of ALL Stakeholders


Challenges issues1
Challenges & Issues FUNCTIONS-KENYA

  • Other Reform Initiatives

  • Lengthy (Government) Procurement

  • Getting Top (Political) Level Support

    Other Issues

  • “Not Just an Accounting System……”

  • Full/Total Resource Management

  • Role For Wider Stakeholder Group Needs to be Understood


Other issues
Other Issues FUNCTIONS-KENYA

  • Strategic Visioning

  • IFMIS Needs to be Priority

  • Looking Forward to Future Not Past (Firefighting)…..

  • IFMIS - Hard Work, Huge Management Effort

  • But all Work Throughout Budget Cycle Easier in IFMIS

  • IFMIS - Enabler for Effective Working – Easier in Long Run

  • Steering Committee Vital Role to Ensure IFMIS Meets All Stakeholder Needs


Other issues1
Other Issues FUNCTIONS-KENYA

  • Commitment, Ownership & Participation

  • Continuity of Right People in the Teams

  • Institutional Linkages/Arrangements

  • Strong Communications to All Levels


Benefits FUNCTIONS-KENYA

  • To All:

  • Users of System

  • Service Delivery Officers

  • All Stakeholders & Managers

  • All Civil Servants

  • Kenyan Citizens


Benefits FUNCTIONS-KENYA

  • Strong Audit Trails (for all Financial Transactions)

  • Visibility of all Transactions…leading to TRANSPARENCY

  • Secure, Robust and Reliable Systems

  • Best Practice

  • Full Expenditure Control at Commitment Level

  • Improved Revenue Analyses…Targets, Trends, Improved Revenue Management

  • Management, Analysis and Control of Pending Bills

  • Treasury Management, Issuing and Redemption of T’ Bills


Benefits FUNCTIONS-KENYA

  • Support to Procurement Reforms and Effective Procurement

  • Support to MTEF – Costing Activities

  • Fully Integrated System – More Efficient and Effective

  • High levels of automation - Bank Recs, Expenditure Returns

  • Linkages and Information Sharing with Other Systems

  • Flexible Information, Analysis & Reporting – Financial and Process

  • TRANSPARENCY, ACCOUNTABILITY, COMPLIANCE GOOD GOVERNANCE


Benefits FUNCTIONS-KENYA

  • Value For Money, Effective Procurement

  • ….More Resources Available

  • More effective utilisation of funds

  • Spending Aligned to Priorities & Policies

  • Eliminate Un-authorised/Over spending

  • Reduction of Pending Bills

  • Effective Flow of Funds.. Districts

  • Improved Delivery of Public Services

  • Reduced Poverty

  • Lives Saved


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