Environmental Scans and Program Deliverables Eric Haram, LADC Director OPBH Mid Coast Hosp.

1. Environmental Scans and Program Deliverables Eric Haram, LADC Director OPBH Mid Coast Hosp.

2. How we do it at Mid Coast Hospital • Review the continuum map • Split into teams and review the LOC goal and objective portion • Evaluate, stabilize, motivate/skills, etc.... • Inventory what we deliver currently • What we need to deliver or hone or improve upon

4. Knowing and understanding your services is key Do environmental scans and evaluate program deliverables Better align clinicians with the business case and institutional role to provide relevant services Better align accounting staff with the institutional role to provide relevant services and the business case

5. Capacity Building Needs: • Staffing Model: manner of organizing resources to meet the goals and objectives of each program/the continuum as a whole. • Staffing Plan/Pattern: adequate training/credentials & numbers to absorb, treat and document services across the continuum. • Program Deliverables: curricula, groups, didactics and professional services. • Program Schedules: organizing deliverables within context of staffing model, patterns and population need/demand. • Pt. Flow Procedures: access, retention, rounds, orders, documentation, communication. • The five areas above must account for admission and continued stay criteria for reimbursement; Established LOC goals and objectives (what patients have upon LOC completion); And the understanding of documentation demands to ensure quality, maximum reimbursement and outcome measurability. (Balancing Quality/Dollars)

6. Level I OutpatientAdmission Criteria: The patient meets or is being evaluated with diagnostic criteria for an Axis I psychoactive substance use disorder as defined by the current DSM or other standardized and widely accepted criteria, as well as dimensional criteria for admission (AND)

7. Level I Outpatient TreatmentLevel of Care Goals and Objectives: (italic indicates questions about or lack of defined/scheduled services designed to meet the LOC goal/objective)

8. Level I Outpatient Treatment • Treatment Planning: • Primary Problem must reflect severity of need that justifies admission to this level of care. • i.e.. Patient has been diagnosed as chemically dependent. • Primary Problem definition must be congruent with admission criteria for this level of care. • i.e. Patient continues to experience negative consequences within their family, social and occupational life areas related to their continued struggle with abstinence from opiates. • Goals, objectives and interventions must be reflective of the goals and objectives for the admitting level of care. • The treatment plan shall be effective in either: • alleviating the patient’s distress and or dysfunction in a timely manner, (or) • achieving appropriate maintenance goals for a persistent illness, (or) • supporting termination.

9. Level I Outpatient Treatment Continued Stay Criteria: • Continued stay criteria requires meeting specifications in I and II below. (Indicate applicable criteria directly in the patient’s medical record.) • I Diagnosis—The patient is assessed as meeting the diagnostic criteria for a Psychoactive Substance Use Disorder as defined the current DSM or other standardized and widely accepted criteria. (And) • II Dimensional Continued Stay Criteria—The patient must meet specifications in 1 and 2 below: • Despite reasonable therapeutic efforts, clinical evidence indicates at least one of the following: • the persistence of problems that caused the admission continues to meet the same criteria ,(or) • the emergence of additional problems that meet the admission criteria, (or) • that disposition planning and or attempts at therapeutic re-entry into a less intensive level of care have resulted in, or would result in exacerbation of the substance-related disorder to the degree that would necessitate continued intensive outpatient. • The patient’s progress confirms that the presenting, or newly defined problem(s) will respond to the current treatment plan, and this is documented by progress notes for each day the patient attends the intensive outpatient program, written and signed by the provider.

10. Continue to review by level of care • Refer to your handout for details • Inventory services and identify CPT billing codes that comport with your services. • Adapt services to comport with identified CPT billing codes for reimbursement.

11. It does pay off!