March 27 2014
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2014 Student Transcript and Academic Record Repository (STARR) Collection Overview MCCCARE Presentation. March 27, 2014. Center for Educational Performance and Information (CEPI) Rachel Edmondson, Data Analyst Meghann Omo, Data Analyst. Presenters. OVERVIEW. Timelines 2014 STARR Changes

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March 27 2014

2014 Student Transcript and Academic Record Repository (STARR) Collection Overview

MCCCARE Presentation

March 27, 2014


Presenters

Center for Educational Performance and Information (CEPI)

Rachel Edmondson, Data Analyst

Meghann Omo, Data Analyst

Presenters


March 27 2014

OVERVIEW

Timelines

2014 STARR Changes

Process Overview

Next Steps

Documentation


March 27 2014

Timeline


2014 changes

2014 Changes

  • CEPI will continue their partnership with Parchment for sending/receiving transcripts

  • STARR Collection will occur in the Michigan Student Data System (MSDS).

  • Benefits of moving STARR collection to MSDS:

    • Same look and feel as the IHE Request for UIC Collection

    • One contact for customer support

    • Quicker response for data quality

    • Field level validation, no longer just file level


2014 changes1

2014 Changes

  • Summary of changes to XML schema

    • Streamlined XML schema, less embedded elements

    • Removal of “user defined extensions”

    • New fields

    • Removal of fields

    • Modification of existing fields

  • All changes have been vetted with the Adult Learner Workgroup

  • CSV to XML Conversion Tool will be updated to meet the 2014 schema


2014 changes2

2014 Changes

  • New Fields

    • High School Student (optional)

      • Dual Enrolled

      • Other High School Student

    • Postsecondary Enrollment Type (required)

      • FirstTime

      • Continuing

      • Re-admit

      • TransferIn

    • Academic Year Designator (required)

      • YYYY-YYYY

    • CTE Concentrator (optional)

      • Yes/No


2014 changes3

2014 Changes

  • Fields removed

    • Most of the Transmission Record

    • High School Building EEM Entity Code

    • High School District EEM Entity Code

    • High School Graduation Year

    • High School Name

    • Country Residency (International)

    • Permanent Country


2014 changes4

2014 Changes

  • Modifications of existing fields

    • CourseCreditBasis

      • Changed enumerations to RemedialReading, RemedialWriting, RemedialMath, RemedialScience & Regular

      • Will no longer need to collect a separate crosswalk from IHEs

      • Multi-Select Field. Example: CourseCreditBasis could contain RemedialReading and RemedialWriting.

    • SessionDesignator

      • YYYY to YYYY-MM


2014 changes5

2014 Changes

  • Modifications of existing fields (continued)

    • ResidencyStatusCode

      • Changed enumerations to align with Common Education Data Standards (CEDS)

        • InDistrict, InState, OutofState

      • Added additional enumerations based on feedback from the workgroup

        • NotReported and International

    • Expanded max length of name fields (from 35 to 50)

    • Gender

      • Removed unknown as an enumeration

    • AcademicAwardLevel

      • Changed enumerations to align with CEDS


2014 changes6

2014 Changes

  • Modifications of existing fields (continued)

    • StudentLevelCode

      • Changed enumerations to align with CEDS

      • Added additional based on feedback from the workgroup

        • Nondegree Undergraduate, Nondegree Graduate, CommunityCollege Transfer Seeking Only*

    • GradePointAverage

      • Moved location within schema

    • CourseCIPCode

      • Changed max length to 7

        *Definition: A student who intends to transfer to a 4-year institution without earning a degree or certificate at the community college


March 27 2014

Process

Overview

1.

Obtain UICs

2.

Create/

Validate STARR File

3.

Upload

STARR File

4.

Check STARR File Status

5.

Review

Records

6.

Resolve

Records

7.

Review

Reports

8.

Certify

Collection


Upload starr file

upload starr file


Check file status

check file status


Review records and reports

review records and reports


Review records and reports1

review records and reports


Review records and reports2

review records and reports


Review records and reports3

review records and reports


Resolve records

resolve records


Resolve records1

resolve records


Resolve records2

resolve records


Resolve records3

resolve records


Certify records

Certify records


Certify records1

Certify records


Certify records2

Certify records


De certify records

De-Certify records


De certify records1

De-Certify records


Certified staging records

Certified Staging records


Next steps

Next Steps

  • CEPI will continue to update documentation and create training materials, etc.

  • BETA testing occurred March 18th through March 26th.

  • STARR development will continue through April with the collection opening May 19th.

  • Data Quality will be run twice during the collection.


March 27 2014

Documentation

  • All materials for the UIC and STARR collections are on CEPI’s Institutions of Higher Education website.

    • Go to www.michigan.gov/cepi

    • Click on Institutions of Higher Education

  • To access the site directly, go to:

    http://www.michigan.gov/cepi/0,4546,7-113-57943---,00.html


March 27 2014

Questions?

Contact CEPI customer support at [email protected] or (517) 335-0505 and select option 3.

Rachel Edmondson ([email protected])

Meghann Omo ([email protected])


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