1 / 36

Office of the State Comptroller Presenters: Irene Waldorf and Linda Ulan May 2008

Vendor Responsibility NYS VendRep System Overview New FunctionalityFuture EnhancementsVendRep Website. Agenda. New York State Comptroller's Office. Vendor Responsibility . A Responsible Vendor has the capacity to fully perform its contractual obligations, and the integrity to justify the award o

cinderella
Download Presentation

Office of the State Comptroller Presenters: Irene Waldorf and Linda Ulan May 2008

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

    1. Office of the State Comptroller Presenters: Irene Waldorf and Linda Ulan May 2008

    2. Vendor Responsibility NYS VendRep System Overview New Functionality Future Enhancements VendRep Website

    3. Vendor Responsibility A Responsible Vendor has the capacity to fully perform its contractual obligations, and the integrity to justify the award of public dollars Factors considered Financial and Organizational Capacity Legal Authority Integrity Past Performance Vendor Disclosure

    4. How is Vendor Responsibility Determined? 1. Vendor supplies responsibility documentation: Questionnaire online or paper Supporting documentation 2. State Contracting Agency Reviews all available information Makes a responsibility determination 3. OSC (For contracts subject to the Comptrollers review) Reviews Vendor Responsibility documents Reviews Agency process and responsibility determinations

    5. www.osc.state.ny.us

    6. Information clearinghouse for vendor responsibility Secure, centralized and standardized Accurate, relevant and current Efficient, time-saving The System

    7. The System is A Prequalification System A Bidding System Changing Agency Responsibilities

    8. System Basics - What Is a Role? Defines access to data or tasks Allows user to complete only authorized tasks User permissions assigned by organization to perform job-related tasks Reflects role user plays in organization Roles assigned by organizations primary authorizer or authorizer Users may have one or multiple roles Users may have one or multiple roles

    9. How Are Roles Distributed?

    11. What can Agency Guest user do? Search for Vendor-Specific Data including additional identities (DBA, trade name) View Certified Vendor Responsibility Questionnaire View or Download Attachments Obtain Authorized Vendor Contact Information Access Vendor-Specific Contract Data Transactions approved by the Comptrollers Office since April 2003 Agencies contracting with vendor for business entities with an online certified questionnairefor business entities with an online certified questionnaire

    12. Comptrollers Home Page

    13. VendRep Home Page

    14. VendRep System LOGIN

    16. Search Results

    17. Vendor Summary

    18. Vendor Summary (contd)

    19. Form Overview

    20. Agency Guest View of Vendor Contract Data State Agencies with whom the vendor has contracts appear in the dropdown or search by agency using the Agency Codes link State Agencies with whom the vendor has contracts appear in the dropdown or search by agency using the Agency Codes link Data for those only Vendors with a certified questionnaire filed in the VendRep System Transactions approved by the Comptrollers Office Date of transaction approval Document Type Contracts & AmendmentsState Agencies with whom the vendor has contracts appear in the dropdown or search by agency using the Agency Codes link State Agencies with whom the vendor has contracts appear in the dropdown or search by agency using the Agency Codes link Data for those only Vendors with a certified questionnaire filed in the VendRep System Transactions approved by the Comptrollers Office Date of transaction approval Document Type Contracts & Amendments

    21. Filter by Agency

    23. Access to Expanded Contract Data Approved transactions for all State contracting entities Transactions Received, Approved or Non-Approved for your agency Updated every 24 hours A certified questionnaire is not required to view a vendors dataA certified questionnaire is not required to view a vendors data

    24. Additional Features Agency Code List Data Sort Contract Detail Pop-Up Definitions

    25. VendRep System Homepage

    26. Contract Search Page

    27. Search Contract Data

    28. Agency Code List

    29. Sort Feature

    30. Contract Detail

    31. Pop-up Definitions

    33. Vendor Contract Data View (Access to only their own information) All transactions submitted to the Comptrollers Office Received, Approved and Non-Approved New Data fields - Status, Status Date, Document Type New Disclaimer Language Timeliness of data, for receipt at Comptrollers OfficeTimeliness of data, for receipt at Comptrollers Office

    34. Future Enhancements User-friendly Features External Interface Links Online Profile Issues User-friendly features: Improved Look (large print), Print feature for questionnaire, more efficient (attachment indicator on questionnaire)User-friendly features: Improved Look (large print), Print feature for questionnaire, more efficient (attachment indicator on questionnaire)

    35. VendRep Website www.osc.state.ny.us/vendrep Vendor Responsibility Profile Standardized Questionnaires VendRep System Supports FAQs Resources

    36. Support Resources for Agencies and Vendors Office of the State Comptroller Help Desk (518)408-4672 (866)370-4672 helpdesk@osc.state.ny.us Training and User Support http://www.osc.state.ny.us/vendrep/user_support.htm

More Related