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Time & Labor & Absence Management Entering Time Worked HRS Timesheet

Time & Labor & Absence Management Entering Time Worked HRS Timesheet. When you see…. This icon represents a place to slow down & make special note of a particular best practice or direction. This icon represents a navigation path. This icon represents a warning.

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Time & Labor & Absence Management Entering Time Worked HRS Timesheet

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  1. Time & Labor & Absence ManagementEntering Time Worked HRS Timesheet

  2. When you see… This icon represents a place to slow down & make special note of a particular best practice or direction. This icon represents a navigation path. This icon represents a warning. This icon represents a key concept or idea.

  3. The most important question is… How do I get paid? You will be entering your time worked via a HRS Timesheet.

  4. The Steps to Receive a Paycheck

  5. Time Entry Deadlines First day ofpay period It is recommended employees enter and submit their time each day. If this is not possible, employees should at least enter their time weekly. First day ofpay period

  6. Best Practices for Entering Time Worked To avoid not being paid, please note the following best practices: • Employees should enter and submit their time each day. • Employees must at leastenter and submit their time weekly, on the last day worked in the week. • On the last day of the pay period, ALL time entries must be submitted for timely payroll processing.

  7. How did I get here? • Where in HRS do you go to enter time worked? • The next slide will review basic HRS navigation.

  8. Log into the Timesheet • Employees (except UW-Madison) will log in to the My UW System portal at https://my.wisconsin.edu/. • Click the Work Record tab on the far right hand side of the page.

  9. Log into the Timesheet UW-Madison employees • UW Madison users can optionally log in to the My UW Madison Portal at https://my.wisc.edu. • The My UW-Madison home page opens. • Click on the Work Record tab and click HRS Self Service Links. • Click the Timesheet hyperlink.

  10. The date entered here will give you the Time Period in which that date falls. For example, if you enter 10/28, it will give you the Time PayPeriodthat begins on 10/24. OUT: Enter the time that you leave your job for lunch, class, or any other reason and plan on returning. IN: Enter the time you return to your job from lunch, class etc. HRS Punch Positive Timesheet The (+) will add a row and the (-) will delete a row. These links will allow you to view time entered for either the Previous or Next Time PayPeriod. OUT: Enter the time you leave your job for the day and will not return for another shift. Click on the comment bubble to include a message regarding your time. Your supervisor approving your time will be able to read your message. IN: Enter the time you firstreport to your job. Click on this button after entering your time each day. You can go back and change your entries and re-submit up until the last day of the pay period. The Summary of Hours will be blank until Time Administration (this occurs nightly) has been run. Use the drop down list to choose the appropriate time reporting code for your duties that day. Use this button to clear time out of ALL fields that contain information. Click on this link to reference the hours you have reported to your supervisor for this time pay period.

  11. Best Practices for Timesheet Entry Time Entry Details • Standard Time Entry: • Need Colons • Need AM/PM or A/P indicator • 24 Hour Clock Entry: • Military Time

  12. Best Practices for Timesheet Entry cont. Time Entry Details • TIPS: • Indicate if your entered time is AM or PM. • You can use A’s and P’s or 24 Hour Clock time. • Colons are not necessary when using 24 Hour Clock time. • If you use Standard Time entry, you will need to use colons.

  13. Do You Want Step by Step Directions? • To see the step by step directions visit the Knowledge Base’s online directions at: • http://kb.doit.wisc.edu/hrs/page.php?id=16896

  14. Bernard is Busy • Bernard is a busy campus employee. • He works part-time at Food Services as a cook. • Additionally, he is employed part-time as member of the campus catering team. • Bernard knows he uses a Timesheet for both jobs, but he is unsure how to distinguish between the two jobs when he goes to enter his time.

  15. When You Have More than One Job You can see from the Timesheet, this student is employed at two locations on campus. When entering time worked, it is important to select the correctjob. Two identifiers to help with the correct job selection are the Working Title and Department Description.

  16. Do You Want Step by Step Directions? • To see the step by step directions visit the Knowledge Base’s online directions at: • http://kb.doit.wisc.edu/hrs/page.php?id=17188

  17. Paycheck & Earning Statement • Your earning statements will be accessible through the Payroll Information module in the My UW Portal. • The Payroll Information module contains both your earning and tax statements. • Your earning statements will be listed in order by the date you were paid, with the most recent earning statement at the top. • For older earning statements you can use the numbered page links or the Previous and Next links under the list of earning statements. • Clicking on an earning statement will open it as a .pdf which you can view, print, or save.

  18. You can retake this course at anytime as a refresher • Contact your supervisor or payroll coordinator • Knowledge Base documents: http://kb.wisc.edu/hrs/index.php • Contact the Help Desk: 608-264-4357 help@doit.wisc.edu • Resources

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