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Data Pipeline May 10, 2013 Lisa Bradley IMS, Project Manager bradley_l@cde.state.co

Data Pipeline May 10, 2013 Lisa Bradley IMS, Project Manager bradley_l@cde.state.co.us. Agenda. RISE Data Pipeline – Efficiently Capturing State Education Data Benefits of Data Pipeline How Will Data Pipeline Affect You? How Do We Prepare For Data Pipeline? Data Pipeline Project Update

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Data Pipeline May 10, 2013 Lisa Bradley IMS, Project Manager bradley_l@cde.state.co

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  1. Data PipelineMay 10, 2013Lisa BradleyIMS, Project Managerbradley_l@cde.state.co.us

  2. Agenda • RISE • Data Pipeline – Efficiently Capturing State Education Data • Benefits of Data Pipeline • How Will Data Pipeline Affect You? • How Do We Prepare For Data Pipeline? • Data Pipeline Project Update • Data Pipeline Phase I & II Pilots • Launch Dates • Data Pipeline Support & Resources

  3. Together We Can Vision All students in Colorado will become educated and productive citizens capable of succeeding in a globally competitive workforce. Mission The mission of CDE is to shape, support, and safeguard a statewide education system that prepares all students for success in a globally competitive world.

  4. RISE Actions • Relevant information about every student and educator in Colorado • Data Pipeline – Critical for RISE to Succeed Project Integration • Data and content across agencies and over time • Teacher-Student Data Link (TSDL) • Timely, focused information to all stakeholders through a common portal • SchoolView Extension Project

  5. Data Pipeline – Efficiently Capturing State Education Data Data Pipeline: Replacing the Automated Data Exchange (ADE) system Where Does Data Pipeline Take Us?

  6. Benefits of Data Pipeline • A Secure, Browser-based Data Reporting System: • Real-time data validation • Snapshot generation • Data Submission workflow and approvals • Developed for Faster Performance • Supports a continuous collection process • Eliminates data redundancies • Reduces data collection process complexities • 25% Element Reduction • 28% Decrease in Business Rules • 62% of Business Rules Administration shifted from Programmer to Business Analyst Important: Please keep in mind, CDE is using only approved Snapshot Data

  7. How Does Data Pipeline Affect You? What Does This Mean For Finance Teams? Who Needs To Be Involved? • Superintendents • District CIOs and IT Teams • Administrative Units - Special Ed Directors • BOCES and LEAs • Vendors • File Layouts Will Change • Identity Management (Authorization & Authentication) • NO shift in capturing data! Who Will Benefit From Data Pipeline? • District / BOCES Data Coordinators • State and Federal Data Coordinators / Administrators • Accountability • Education Community

  8. How Do We Prepare for Data Pipeline? Involvement, Transition, Collaboration • Ensure your Finance Teams are Involved in Phase II Pilots • Communicate with your Business Partners and within your Local Education Agency (LEA) • Tune in to Town Halls • Encourage your Teams to Attend Training Webinars • Consider process improvements • Check for Updates on the Data Pipeline and ADE replacement Web Sites • Get Involved! Lead Communicate Encourage

  9. How Do We Prepare for Data Pipeline? What Finance Teams Need to Know and Do • Understand Work Structure of Data Pipeline • Determine Individuals Responsible for each Submission • Understand Interchanges provide data for more than one snapshot • Determine Authoritative Source for Data • Determine which system will provide the finalized data • Provide data one time - if multiple sources, select the best • Ensure file naming conventions are in place • Determine which snapshots, periodic and year round submissions will be piloted • Get Involved! Lead Communicate Encourage

  10. How Do We Prepare for Data Pipeline? Other Key Players • Local Access Managers (LAMs) • Special Education: BOCES, Administrative Units • Vendors Lead Communicate Encourage

  11. Data Pipeline – Project Update G Key Milestone Summary Project Status Summary

  12. Data Pipeline Phase I & II Pilot • Pilots inform changes in Pipeline • Thank you to the Districts that have been participating in the Phase I & II Pilot Process • Due to their participation, several enhancements have been incorporated into the system • Regular Pilot Participants (2 or more pilots)

  13. Data Pipeline Launch Dates Student / Educator IDs, Directory Information open in Pipeline July 2013 Grand Opening - Interchange Submissions open in Pipeline September 01, 2013

  14. Data Pipeline Support & Resources • Town Halls on high interest topics • Thursdays 9:00 -10:00 AM • Submission Specific Webinars • Process Change Webinars • Training • Self Assessments • Change Readiness Surveys • Targeted Communications • Email • Visit our Websites • www.cde.state.co.us/DataPipeline • www.cde.state.co.us/RISE Lead Communicate Encourage Pilot Get Involved • DataPipeline.Support@cde.state.co.us

  15. Data Pipeline – Efficiently Capturing State Education Data Thank you Lisa Bradley bradley_l@cde.state.co.us

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