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1/16. AdvanceMed Hanford (AMH). Epidemiologist Naoyo MORI May 23, 2006. 2/16. Contents. About Us The databases we use How to collect/store data The System We Use Any issue Possible solutions. 3/16. I. About Us. Prime Contractor to the Dept. of Energy, Richland Operations Office

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1/16

AdvanceMed Hanford (AMH)

Epidemiologist

Naoyo MORI

May 23, 2006


2/16

Contents

  • About Us

  • The databases we use

  • How to collect/store data

  • The System We Use

  • Any issue

  • Possible solutions


3/16

I. About Us

  • Prime Contractor to the Dept. of Energy, Richland Operations Office

  • Hanford site;

    • Established in the 40’s

    • Plutonium production complex

    • The largest cleanup site (586 miles2)

    • More than 10,000 workers


4/16

II. The Database We Use

<Electronic data Program>

  • Site Roster

  • Return to Work

  • CAIRS

    DOE Computerized Accident

    Incident Reporting System


5/16

III. How to Collect/ Store Data1. Site Roster

Data Entry generated by AMH & other contractors, respectively

Hanford People Core Database

Oracle

Health Services System (HSS System)

1) Person Table

2) Person Companies Table

Site Roster

Submit ORISE

ACCESS

Latest Month Available Copy


6/16

III. How to Collect / Store Data 2. Return to Work Data

<Conditions for a check-in>

  • Five days of more consecutive workdays

  • Hospitalization

  • Anything that may affect your working performance

  • HR policies require it

  • etc.

    <Note>: AMH Capture any absence of at least one day of work due to injury or illness


7/16

III. How to Collect / Store Data 2. Return to Work Data

People Core

Occupational Health System (OHS)

Health Services System (HSS)

Return to Work

Submit ORISE

CAIRS


8/16

III. How to Collect/ Store Data3. CAIRS

Injury happens

Go to Health Center

Interviewed by Provider

Complete ROV (Record of Visit) by Provider

Investigation by Safety Person

Complete CAIRS System by Safety Person

Submit ORISE


9/16

IV. The Systems We Use1. Database

  • Oracle

    • People Core

    • Health Services System (HSS)

    • Occupational Health System (OHS)

  • ACCESS

    • Site Roster

    • Return to Work

    • CAIRS

Submit ORISE


10/16

IV. The Systems We Use2. Codes

  • Common Occupational Classification System (COCS)

  • ICD-9 code

  • Job Categories


11/16

V. Any Issue

  • Collection Issues

    • Cross-Functional Activities

  • Analytical Issues

    • Multiple Database

    • Biases


12/16

A. Collection Issues

  • Cross-Functional Activities

    • Five prime contractors

    • Many subcontractors

    • Registration done by each contractor

    • AMH cannot control their primal data


13/16

B. Analytical Issues

  • Multiple Database

    • Oracle

    • ACCESS

    • Hard Copy

    • Microfilm

    • Microfiche


14/16

B. Analytical Issues (Continued)

  • . Bias

    • Potential Inaccuracy

    • Variability

    • Complexities

    • Misidentification

    • Specific Differences

    • Inappropriate Assignment and Maintenance


15/16

VI. Possible Solutions

  • Build up horizontal relationship b/w

    • Other contractors

    • HR

    • Clinical staff

    • IT People

      In order to

    • Keep quality of data (People Core, etc.)


16/16

Contact Information

AdvanceMed Hanford

1979 Synder St., Suite 150,

MSIN G3-70, Richland, WA 99354

Phone: (509) 376-6479

E-mail: [email protected]

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