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AUC FY20-22 Business Planning & Financial Projections Annual Meeting Finance Division September 14th, 2019. Table of Contents. 01. 04. Vison, Mission and Values. Procurement Services Initiatives. 02. 05. Capital Planning & Management Process. Finance Division Team. 06. 03.

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  1. AUC FY20-22 Business Planning & Financial Projections Annual MeetingFinance DivisionSeptember 14th, 2019

  2. Table of Contents 01 04 Vison, Mission and Values Procurement Services Initiatives 02 05 Capital Planning & Management Process Finance Division Team 06 03 FY20-22 Financial Drivers • Budget & Finance Initiatives

  3. Vision Mission Values The Finance Division is committed to being an exemplary organization that enables AUC to excel in academics, technology, research, and entrepreneurship. The division will strive to be a global leader in delivering expertise in finance and in pursuing innovation, institutional productivity and sustainability. Our mission is to provide university partners and stakeholders with the tools and resources needed to be well-informed leaders and effective decision makers. We provide data, information, analysis, knowledge and methods for our leaders to anticipate and respond effectively to the challenges facing the university.  • Stewards of financial resources • Excellence • Serve & Support • Integrity • Collaboration & Communication • Innovation • Trust & Respect

  4. Finance Division Team Passive Investments 91% Active Investments 9% Annual allocation to the operating budget Fiscal integrity of AUC and its assets Effective dynamic internal control structure Integrity of the university’s financial accounting and reporting system Oversee the capital planning & management at AUC Preparing, assessing evaluating and controlling capital project budgets Develop annual and multi-year University budgets Monitor and report the budget throughout the fiscal year Procuring AUC’s requirements at the best value in an agile and compliant manner

  5. Budget & Finance Initiatives • Enhance monthly budget monitoring – September 2019 • Meaning behind the numbers; explanation of variances. • Office of Budget & Financial Planning will provide standardized reports and assistance. • Budget Planning and Consolidation module (SAP) – December 2019 • Automating budget consolidation • Budget staff focus on value added data analysis • High level “what if” scenario planning

  6. Budget & Finance Initiatives • Reviewing new budget methodologies – during FY20 and FY21 • Shifting from incremental to incentivized / decentralized budget approach • Workflow automation within Finance operations – January 2020 • Updating of Budget policies and procedures – October, 2019 • Updating of Finance policies and procedures – December, 2019

  7. Procurement Services Initiatives • SAP Ariba Procurement module – February 2020 • Sourcing documents (RFI, RFQ, RFP) • PR to PO tracking • Contract management • Electronic signatures • Supplier management • Direct Purchase Order – goods & services $501 to $2,000 • – October 2019 • Updating of Procurement policies and procedures – December 2019

  8. The Capital Planning Process

  9. AUC Capital Planning Committee Mandate • To advise on campus land-use decisions and capital investments. The Committee oversees the preparation of the campus Long Range Development Plan, the annual capital budget, the rolling five-year capital plan, any campus projects with the municipality, and other governmental agencies on local plans affecting AUC. Chaired by the Vice President for Finance and CFO, the Committee resides within the Finance Division. It will consult and collaborate with the range of university stakeholders to address our campus development needs in a dynamic global higher education market. • In consultation with the Counselor of the University and the General Counsel, the Committee will make recommendations on capital projects to the President for a final decision on which projects to submit to the Board of Trustees for consideration and approval. All authorized capital allocations and expenditures must align with limits as set in the University’s by-laws.

  10. Capital Planning Committee Membership

  11. Capital Project Charter Document • Project Needs • Safety and Security • Academic programs, student needs, administrative needs (including IT and furniture and equipment) • Facility maintenance, operations and systems • Grounds • Community engagement • Project Scope • Project Resource Requirements (Budget, Staffing) • Project Funding • Project Schedule • Operations and Maintenance Implications

  12. Operating Revenue – FY21-22 Key Decisions • Enrollment projections • Student population (Egyptian/International) • Tuition Fees • Advancement plans • Endowment draw • Revenue centers plans (educational & auxiliary) • Interest rates and short-term investment

  13. Operating Expenses – FY21-22 Key Decisions • Compensation plans • Staffing requirements • Student financial assistance • Inflation rate impact on supplies and services • Foreign exchange rate projections • Academic initiatives • IT initiatives • Facilities initiatives

  14. Questions?

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