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2009 NASCSP Conference State Oversight of ARRA Funds and Production Presented by Dan Elliott Oregon WAP Director. Oregon Capacity Challenge. We needed to understand any disassociations between the overall goals of this network and the way to effectively meet those goals.

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Oregon capacity challenge

2009 NASCSP ConferenceState Oversight of ARRA Funds and ProductionPresented byDan ElliottOregon WAP Director

Oregon Housing and Community Services


Oregon capacity challenge

Oregon Capacity Challenge

  • We needed to understand any disassociations between the overall goals of this network and the way to effectively meet those goals.

Oregon Housing and Community Services


Oregon capacity challenge

Oregon Capacity Challenge

  • Do we have sufficient resources to satisfy the ARRA demand?

  • Will we have enough resources to meet this demand?

  • What is the most cost-effective and efficient way to satisfy this demand?

Oregon Housing and Community Services


Oregon capacity challenge

Growth Plan Models

  • State office evaluated critical business components needed for demand on service production both internally and externally.

  • Required agencies and contractors to model critical business operations needed to expand*

Oregon Housing and Community Services


Oregon capacity challenge

Growth Plan Models

  • The state office then collaborated those models into a master growth plan.

  • This growth plan included, new hires, trainings needed, tools, equipment, materials and supplies, office space and vehicles.

  • It also required IT needs and costs along with salary required for new hires.

Oregon Housing and Community Services


Oregon capacity challenge

Master Growth Plan

  • A capacity planning and capital effectiveness model was then presented to partners in a series of business meetings.*

Oregon Housing and Community Services


Oregon capacity challenge

Master Growth Plan(cont.)

  • We now had the data all in one place.

  • Collate and correlate the data.

  • Build a statewide network model

Oregon Housing and Community Services


Oregon capacity challenge

Master Growth Plan(cont.)

  • Agency operation processes examined and reviewed for strength and weaknesses.

  • Computer and database systems reviewed.

  • Production requirements and planning reviewed.

Oregon Housing and Community Services


Oregon capacity challenge

Master Growth Plan(cont.)

Master growth plan

EQUALS

State application/state plan.

Oregon Housing and Community Services


Oregon capacity challenge

“Cornerstone” needs

  • Needs-based training

  • Multi-family focus on high-risk affordable housing HUD projects.

  • Performance Mgt.

  • Meet reporting needs for state and federal requirements.

  • Provide transparency and accountability at all levels of the network.

Oregon Housing and Community Services


Oregon capacity challenge

Needs align with ARRA Goals

  • Job creation*

  • Reduce carbon emission

  • Reduce energy usage

    Check!

Oregon Housing and Community Services


Oregon capacity challenge

Needs align with WAP Goals

  • Health and Safety

  • Preservation

  • Durability

  • Comfort

  • Reduce energy burden

    Check!

Oregon Housing and Community Services


Oregon capacity challenge

Needs align with WAP (cont.)

An energy-efficient building is one that is healthy, safe, durable and comfortable with the lowest operating cost achievable without adversely affecting the above four parameters.

Oregon Housing and Community Services


Arra wap system approach

ARRA WAP System Approach

Needs-based training

Multi-family focus

Field/Desk Monitoring

Web-Based Statewide Reporting

Statewide Pre-approved multi-family listings

Economic Recovery Executive Team

Performance Mgt.

Accountability

Networks of Excellence

Oregon Housing and Community Services


Oregon capacity challenge

Needs-Based Training

  • Assess needs.

  • Curriculum development.

  • Training presentation.(hands-on/web/self-study/classroom)

  • Effective evaluation of training.

  • Quality assurance element(ie. certification)

  • Standardization of specs.

  • Job placement. IMatchSkills.

Oregon Housing and Community Services


Oregon capacity challenge

Needs-Based Training

  • Standards have been set for trainers and trainings wishing to seek endorsement from Oregon low-income WAP.

  • Not all that “put there signs” will meet with those requirements.*note of caution.

  • Agencies have multiple venues to train and certify employees and contractors by selecting state WAP “endorsed” trainers and programs.

  • The Residential Energy Analyst Program(REAP) via the Oregon Energy Coordinators Association has been the WAP network trainer for several years.(certification)

  • www.warmandsafe.com

  • LiUNA is being reviewed as a low-income weatherization program trainer and certifier.

  • Establishing “Networks of Excellence”.

Oregon Housing and Community Services


Oregon capacity challenge

Multi-Family Focus

  • Oregon Housing and Community Services

    met with stakeholders and held public hearings regarding best usage of ARRA funds.

  • 35% of Oregon households are renters.

  • Many of Oregon’s low-income affordable housing projects are stalled because of financing gaps due to lack of investment or a funding shortfall.

  • Using DOE ARRA will allow pipeline projects to move forward.*

Oregon Housing and Community Services


Oregon capacity challenge

Performance Management

  • Field Monitoring

  • Desk Monitoring

  • Davis-Bacon reviews

  • SHPO agreement*

  • Expenditure policy enforced*

  • Training regimes established

  • Centers of Excellence

Oregon Housing and Community Services


Oregon capacity challenge

Performance Management (cont.)

  • The state and agency must collaborate together

  • Set short term goals. 90 days ideal.

  • Determine the strengths required to do the job.

  • Set standards and detemine how they will be done.

  • Establish communication agreements.

  • Get it in writing.

  • Establish a monitoring method.

  • The agency decides how to achieve the desired results.

Oregon Housing and Community Services


Oregon capacity challenge

Accountability(cont.)

  • Oregon Way will advise and assist state agencies and other partners seeking federal competitive grants by developing innovative proposals that create immediate jobs and promote renewable energy, reduce carbon, encourage greater energy efficiency or sustainable development.

Oregon Housing and Community Services


Oregon capacity challenge

Accountability(cont.)

  • The Governor has established an Economic Recovery Executive Team (ERET) dedicated to coordinate and track the infusion of federal stimulus dollars into Oregon.

Oregon Housing and Community Services


Thank you

THANK YOU!

[email protected]

Oregon Housing and Community Services


Background of sb 1149 energy restructuring for oregon

Background of SB 1149/Energy Restructuring for Oregon

This accounts for roughly $7.5 million to OHCS each year.

85% goes to the low-income weatherization program network

providers(Community Action Programs, non-profits, etc. )or around $6.5 million dollars per year.

15% or $1 million goes to the Housing programs where $750,000 per year is allocated through the CFC(Consolidated Funding Cycle)

Oregon Housing and Community Services


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