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Area Governor’s Visit Second Round. Doris Henn, CGA, DTM. Area Governors – District VIP. Area Governor’s are very important to the success of the District: Direct Link/Contact with the clubs Identify future leaders Support clubs & help them to achieve excellence. Prepare for your Visit.

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Area Governor’s Visit Second Round

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Area governor s visit second round

Area Governor’s Visit Second Round

Doris Henn, CGA, DTM

Area governors district vip

Area Governors – District VIP

Area Governor’s are very important to the success of the District:

  • Direct Link/Contact with the clubs

  • Identify future leaders

  • Support clubs & help them to achieve excellence

Prepare for your visit

Prepare for your Visit

Contact the club in advance

Contact the Club in Advance

  • Build a rapport with the Club President

  • Send an electronic copy of the report


Club visit preparation

Club Visit Preparation

  • Review Club Progress report/DCP

  • Ask to speak – update clubs on upcoming events

The area governor report

The Area Governor Report

  • It is the responsibility of the Area Governor to fill in the Club Visit report

  • It is the Club’s responsibility to to tell you who will achieve awards and to share their Club Success Plan

Club visit report based on moments of truth

Club Visit Report Based on Moments of Truth

  • First Impressions

  • Membership Orientation

  • Fellowship, Variety & Communication

  • Program Planning & Meeting Organization

  • Membership Strength

  • Achievement Recognition

Club visits reporting deadlines

Club Visits & Reporting Deadlines

  • Round 1 – July 1 to November 30

  • Round 2 – December 1 to May 31

  • Please Report by:

    • October 31

    • April 30

When you conduct your visit consider the following

When you conduct your visit consider the following:


  • Strengths

  • Challenges

  • Support

Help your clubs succeed important areas to cover

Help Your Clubs SucceedImportant Areas to Cover

  • Club Officer Training

  • Club/Area Contests

  • Distinguished Club Program

  • District 42 Incentives

  • Of the Year Awards

District 42 incentives

District 42 Incentives

Register To Receive Award Incentives Ribbons:

  • Discover D42

  • Room 204

Who receives an electronic copy of the completed reports

Who Receives an Electronic Copy of the Completed Reports?

  • District Leaders

    • DG, LGET, LGM, Division & Area Governor

  • Club President

    Be respectful and professional when you complete the report

Steps for reporting

Steps for Reporting

  • Log in to Toastmasters International

  • Access District Central

  • District 42

  • Submit Area Governor’s Visit Report

Important steps

Important Steps

  • Fill in all of the blanks

  • Save your work as you go

  • Report meaningful information

  • Use your visit and the report as a planning tool to help your clubs



Area division contest rule review

Area/Division ContestRule Review

Doris Henn, CGA, DTM

The basics international speech contest

The Basics International Speech Contest

  • The Contestant must be:

    • A Member in Good Standing of a Club in Good Standing (dues have been paid)

    • Completed 6 speeches in CC manual (exception – newly chartered clubs since July 1, 2013)

    • Can compete in all clubs there are a member of – but can compete in only 1 Area contest

Candidate eligibility

Candidate Eligibility

Candidate Eligibility Restrictions

  • A member serving as Chief Judge, Voting Judge or Tie/Breaking Judge

  • District Officers

  • Presenters of education sessions at the event where the contest is held

  • A candidate declared ineligible at any level – disqualified from competing

Judges chief judging tie breaking

Judges: Chief, Judging, Tie Breaking

Area, Division or District Level:

  • Member in good standing of a club in good standing for a minimum of 6 months

  • Have completed 6 speeches in the CC manual

Area contests

Area Contests

  • Equal # of judges from each club in the Area Or

  • Minimum of 5 voting judges

  • Chief Judge, tie-breaking judge, contest chair

  • Three ballot counters & 2 timers

Division contests

Division Contests

  • Equal # of voting judges from each Area in the Division, or

  • A minimum of 7 voting judges

  • Chief judge, tie breaking judge, voting judge (can’t be a member in a club of any contestant in the contest)

  • Chairman, 3 ballot counters & 2 timers



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