Students of Concern and

1. Students of Concernand Plan for College Response to Campus Incidents

2. Clackamas Community College Offers Students and Staff a Safe Place to Teach, Learn and Work Who is a Student of Concern? 1 Someone who is struggling with basic needs such as food, shelter safety or isolation. 2. Someone who continually displays behaviors or communicates problems that create a barrier to themselves or other students’ ability to be successful in the classroom or college environment. 3. Someone who causes concern by sharing Information in an assignment or dialogue that displays self destructive patterns (abuse, addiction, or manifesting suicide tendencies). 4. Someone who is violent or threatening in either verbal, written or physical ways to staff or students. Recommended Approach 1. Staff members initially work directly with students to problem solve 2. Staff member refers student to their dept chair or director 3. Plan of action is developed Counseling Staff can help! What if above steps don’t work? On-Call Counselor available: Mon-Thurs 8-6 Mon-Fri 8-5 Anytime there is an immediate danger Call Public Safety at 6650 or call 911

3. Intro The following slides describe 4 types of incidents varying in degree of impact, severity and response. Following these is a description of the 4 campus teams involved in campus incidents: • Executive Team • Emotional Trauma Response Team • Risk Assessment Team • Emergency Response Team The response to a campus incident may warrant and involve any single, to all of the teams if the threat begins as or culminates in a critical campus incident (defined ahead)

4. Individual Incident Expected Response Individual incidents = • student speaks of suicide, • reveals depression due to critical personal situations, etc. Response = • referral from initial contact source to student of concern’s Division Dean and/or • possible consult with Counseling Department for next steps Follow-up Action= • possible counseling and/or • off campus therapy referral (click to view diagram of campus response to an example of an individual incident)

5. Student confides to you (CCC staff) that he is seriously depressed because he, along with his children, is being evicted from their home and they have no place to go 1 2 3

6. local incidents = student/staff medical emergency, on campus car accident, theft, fight/altercation, campus policy/regs violations, etc. Response= possible Public Safety, EMT, off campus police Follow-up Action= referral to division dean, and/or possible referral to Dean of Students for Disciplinary Process, possible referral to counseling (click to view diagram of campus response to an example of a local incident) Local Incident Expected Response

7. Student disrupts class by slamming books on desk and yelling at the instructor… 1 2 4 3

8. Campus Wide Incident – Low Alert Low alert critical incident = • major student disruption, • national crisis/event Response= • Risk Assessment Teamfor assessment of next steps (click to view diagram of campus response to an example of a low alert critical incident)

9. A cut-out of Presidential Candidate Barak Obama is found on the college campus hanging from a tree, with a noose around the neck** Campus community determines additional & follow-up steps re-committing to safety of all 1 2 5 3 4 **This incident occurred at George Fox University, Newberg, Oregon, Sept, 2008

10. Public Safety Response • Public Safety: • Report to Dean of Campus • Services • Consultation w/ Dept. Chair • Criminal Justice, first • Reserve Academy • DPSST Certified • Sworn in by Sheriff • Full Police Powers On CCC • campus Student/staff/ instructor report incident to Public Safety • Brown uniform: • No weapon • Security officer • only Campus policy violation Immediate action Criminal incident Dept. Chair CJ – Consultation/ Supervision Immediate action & local law enforcement 1 3 Dept. Chair (s) Counseling – Consultation 3 Dean of Campus Services – Consultation 2

11. Low AlertCritical Incident Response teams Initial point of entry interteam communication Initial Phase- information dispersal

12. College Association Presidents CCC Board of Education Off Campus Media Dean of Student Services CCC President Director of Public Affairs Determine campus wide notification phone tree Campus Community communication Student conduct violation Student Disciplinary Process Second phase – individual team response

13. Campus team members EMOTIONAL TRAUMA RESPONSE TEAM – Guadalupe Martinez & Ellen Wolfson Determine Safe rooms and available responders and communicate to Dean of Students Dean of Student Services phone tree Community partners Emergency Response Team

14. Risk Assessment Team – Dean of Student Services Campus members After initial assessment, Team remains dormant. Team lead serves as primary information conduit Co. Mental Health Consultant

15. Campus wide incident – High Alert High alert critical incident = • threats (bomb, shooting, hostage) • fire/explosion, • natural disaster, • kidnapping, • intentional death on campus, etc. Response= Emergency Response Team mobilized

16. Global critical INCIDENT Initial point of entry Dean of Campus Services/ Incident Commander 1 Incident Commander requests approval for Emergency Response Process to move forward 2 3 College President As part of Command Post Emotional Trauma Response Team Lead

17. Emergency Response Process ON If a “go” is given upon consultation with the College President and/or appointee (Executive Team), the Board adopted Emergency Response Plan initiates and the campus as a whole falls under direction of the Incident Commander. Communication filters down as needed at will of Incident Commander.

18. Emergency Response Management Plan mobolized

19. INCIDENT COMMANDER – Bill Leach (Backup is Kirk Pearson) Responsible for all activities and functions Assesses need for staff and assigns staff Establishes incident objectives Directs Incident Action Plan LIAISON OFFICER – Dick Ashbaugh (Backup is Pete Kandratieff) Point of contact for outside agencies that are supporting the operation Provides briefings to and answers questions from supporting agencies PUBLIC INFORMATION OFFICER – Anne Donelson (Backup is Janet Paulson) Responsible for information dissemination to staff, community and media. Provides information to the Planning Section CAMPUS LAW ENFORCEMENT Control and containment Initial investigation SAFETY OFFICER – George Sims (Backup is Joan Harrison) Responsible for safety of incident response personnel Maintains safety equipment and materials needed for incident responses ADMINISTRATIVE STAFF Operations Chief Planning Chief Logistics Chief EMERGENCY RESPONSE MANAGEMENT PLAN ROLES AND RESPONSIBILITIES MANAGEMENT TEAM

20. MEDICAL/TRIAGE TEAM (Generally not required) INCIDENT COMMANDER FINANCE/ADMIN TEAM (Generally not required for most incidents) LOGISTICS CHIEF – Charlie Arata (Backup is Debbie Mullins) Provides all resources that support the tactical effort (i.e. establishes staging areas, assigns resources, obtains necessary supplies and provisions). Provides food, water, facilities and medical support to the incident staff Provides equipment for internal communications among incident staff OPERATIONS CHIEF – Kirk Pearson (Backup is Charlie Arata) Directs the tactical staff support Uses the resources available in an incident PUBLIC WORKS Infrastructure specialists Utilities specialists Debris removal TRAUMA TEAMS – Ellen Wolfson (Backup is Lupe Martinez and Bill Zuelke) Provides trauma intervention and initial support to affected staff and students EMERGENCY SERVICES Shelter and mass care On site medical teams PLANNING CHIEF – George Sims (Backup is Tina Birch) Documents the incident and the response Maintains maps, as-builts, building drawings and other support materials needed by tactical team Completes all required paperwork Prepares Incident Action Plan and demobilization plan COMMUNICATIONS SYSTEMS ITS staff On-site technology infrastructure Campus telephones, etc EMERGENCY RESPONSE MANAGEMENT PLAN ROLES AND RESPONSIBILITIES ADMINISTRATION TEAM

21. Third phase – debrief & ongoing communication Emergency Response Team on going Executive Team flow Trauma Response Team Dean of Student Services/ Risk Assessment Team Lead communication

22. Emotional Trauma Response Team Mission Statement- Plan, support and carry out an immediate emotional support response to critical incidents that affect the campus as a whole.

23. Emotional Trauma Response Process • Dependent on scope & severity of incident, number of safe rooms are determined by 1st & 2nd contact points (Counseling Co-Chairs, or backup) • Safe rooms & locations are reported back to Dean of Student Services & Dean of Campus Services by 1ST and 2ND points of contact, respectively. • Emotional Trauma Response Team phone tree is triggered and all current information is filtered: incident status, Emergency Responders command post, safe room locations, ETRT member confirmations • Day-After process arranged- Referrals, Safe Rooms, Debrief mtg.

24. ETRT Primary Members & Phone Tree

25. Areas – Vets Main space Staff Individual/personal attn space Locations - TBA Process – TBA Safe Rooms

26. Risk Assessment Team: Team Lead – Dean of Student Services, Bill Zuelke Campus Safety Rep – Criminal Justice Dept. Chair, Dick Ashbaugh Counseling Reps – Counseling & Advising Co-Chairs, Ellen Wolfson & Guadalupe Martinez Clinical Expertise Rep – Nursing Dept. Faculty & Psychiatric Nurse, Carol Dodson Clinical Expertise & Community Liaison Rep – County Mental Health Psychologist

27. Disciplinary Process** All allegations must be in writing and signed by complaining party. Chap. V Allegations must be delivered to department Chair, director, or campus safety Violation of CCC Code of Conduct Plagiarism- Cheating-Classroom Behavior Health Science Student Student Non-Student Instructor Health Science Dept Chair Campus Security Student directed to meet with Dean or director (Chap. V) Disciplinary Procedure Instructors can: Require assignment to be redone, give failing grade for assignment, or give failing grade for class (Chap. V) Division? Known Unknown Dean Dept Chair/Mgr Counseling Dept Chair Para. I Letter to student within 24 hours with invitation for student to explain case Para. I Immediate Threat? Summary Suspension Yes No Student asked to meet with dean or director to see if sanctions are warranted (Para. A) Investigation Sanctions can include: Censure, Suspension, Disciplinary Probation, Expulsion, Restitution Para. H Dean recommends Sanctions to V.P. Para. B V.P. sends Certified letter to Student with Allegations & Sanctions Student Accepts Sanction Student Appeals Sanction If student fails to appeal within 5 days or does not show for appeal hearing, appeal rights are waived Para. D Procedure Complete Student Hearing

28. Hearing Procedure: Student requests hearing Student files written request within 5 days of receipt of sanction notice for hearing, along with a written response to allegations Appeals Review Committee formed Formed within 10 days of receipt of student’s request • Committee is composed of: • Chairperson appointed by president of college • 3 students appointed by president of ASG • 1 faculty member appointed by president of CCCFA • 1 administrator appointed by president of exempt group • 1 support staff member appointed by president of CCCACE Committee receives evidence Committee retires to executive session for deliberation Committee announces findings, conclusions and recommendations in writing to college president Student and college have right to counsel. Written record of proceedings are kept Written statements may be submitted Hearing shall be private unless student requests public hearing College president reviews the record of the hearing President agrees President disagrees Hearing closed Hearing reconvened

29. ACUTE SITUATIONS Immediate threats to harm self or others – violent behavior FIRST:Call 9-1-1 from any phone – including house phones YOU MUST PROVIDE THE FOLLOWING INFORMATION: Fire, Medical, or Police Exact Location Building Name Classroom or Office Number Nearest Building or Parking Lot SECOND: Call Public Safety 1-971-563-0101 (From any office phone) or Dial 6650 (From house phones) ON-GOING STUDENT CONCERNS Disturbing or Repeated Behavior/Potential Violence Report the incident or behavior to: Ellen Wolfson @clackamas.edu 503-657-6958, ext. 2550 or Guadalupe Martinez, lupem@clackamas.edu 503-657-6958, ext. 2717 Or drop by the Advising & Counseling Center PROVIDE: Student’s Name Situation (When, Where) What Happened or What Is Your Concern CENTRAL REPORTING PROCESS