Staffing calculations
Download
1 / 11

Staffing Calculations - PowerPoint PPT Presentation


  • 94 Views
  • Uploaded on

Staffing Calculations. Presented by Ed Talley, Manager, Northern Arizona University Postal Services [email protected] Office: 928-523-6667 Cell: 928-699-0851. Staff Estimate Process. Definition: The process used to determine your staffing needs when compared to:

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about ' Staffing Calculations' - chogan


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
Staffing calculations

Staffing Calculations

  • Presented by

  • Ed Talley, Manager,

  • Northern Arizona University Postal Services

  • [email protected]

  • Office: 928-523-6667

  • Cell: 928-699-0851


Staff estimate process
Staff Estimate Process

Definition:

  • The process used to determine your staffing needs when compared to:

  • Your monthly mail volume

  • Daily tasks and time to perform such tasks

  • Utilize the data with established production standards to determine staff requirements


Mail center benchmarks
Mail Center Benchmarks

  • Industry Standards

    • rough sort (USPS) 800-1,100 pieces/hr 5 yr experience

    • fine Sort (USPS 550 pieces/hr (non-automated)

  • College/University Standards

    • rough Sort Average - 1,000 pieces per hour

    • fine Sort Average - 500 pieces per hour

    • packages – 10 per hour


Mail center benchmarks1
Mail Center Benchmarks

  • Measure Activity – Time To Perform

    • sorting incoming mail = 3 hours

    • boxing students mail = 3 hours

    • processing packages = 3 hours

    • processing accountable mail = 1.5 hours

    • delivering campus mail routes = 4.5 hours

    • other duties = 21 hours

  • Total Daily Performance Hours = 36


Staff estimate process packages
Staff Estimate ProcessPackages

  • Monthly Volume divided by monthly

    number of work days (20) = pieces per day (PPD)

  • PPD divided by delivery rate (10) = pieces per hour (PPH)

  • PPH divided by the daily number of hours worked (7) = total number of FTES needed


Example 1 packages
Example 1 - Packages

MV=Monthly Volume

PPD = Pieces Per Day

PPH = Pieces Per Hour

  • MV 3,500 packages / 20 working days = 170 PPD

  • Pieces per day 175/10 process per hr = 17.5 PPH

  • 17.5 PPH/ 7 (hours per day) = 2.2 FTE’s


Staff estimate process mail
Staff Estimate Process - Mail

  • Daily mail volume divided by RSR 1,000 pcs/hr

  • Daily mail volume divided by FSR 500 pcs/hr

  • Total the number of hours per day needed for mail delivery

  • Divide the sum of 1-2-3 by the daily employee work hours (7) = number of FTE’s required


Example 2 mail volume
Example 2 - Mail Volume

  • MMV = 600,000 / number of work days (20) = 30M

  • DMV 30,000 / (RSR 1,000 pph) = 30 hrs per day

  • DMV 30,000 / FSR (500 pph) = 60 hrs per day

  • Number of hours needed to deliver mail runs

    2 routes/daily = 2hrs x 2 routes = 4 hours per day

    5. Divide the sum of lines 2-3-4 (94hrs)/ 7 = 13 FTE


Average cost per piece acpp
Average Cost Per Piece (ACPP)

  • Divide your costs by mail volume

    Labor Cost = $58,235

    Monthly Mail Volume = 209,441

    ACPP = $.27

    Labor Cost = $40,000

    Monthly Mail Volume = 157,770

    ACPP = $.25


Summary
Summary

  • Utilize measurements for accuracy

  • Utilize a Staff Estimate Process

  • Integrate & train to industry benchmarks

  • Determine your cost per piece


ad