CVs & Résumés for Graduate Students

1. CVs & Résumés for Graduate Students Ian Robertson

2. Learning Objectives By the end of the session, you will be able to… • Differentiate between a CV and a résumé • Describe the key principles of effective CV’s and résumés • Identify the types of information commonly included • Describe how information is commonly organized

3. Out of Scope • Cover letters • Interviews • Work search • Career planning

4. Résumés and CVs • What is a résumé? • What is a CV?

5. A Few Notes on Terminology • CV = Curriculum Vitae = Latin for “course of life” • Résumé = French for “summary” • In this part of the world (western North America)… • CV = a document with an academic teaching or research focus • résumé = a document with a non-academic focus • In many parts of the world, both terms are often used synonymously and the terms “academic résumé” or “academic CV” are used to differentiate

6. Some Commonalities Both CV’s and résumés are… • Summaries of your education, experience and accomplishments • Documents that support your professional career development, most commonly in the work search or grant application processes • Formatted to be scanned by the person looking at them rather than carefully read through from beginning to end

7. Some Differences Résumés… • Are focused on non-academic work with an emphasis on related competencies (skills, knowledge and attributes) • Aim to summarize key information • Are generally 1 to 2 pages maximum CV’s… • Are focused on academic work with an emphasis on research and teaching • Aim to provide comprehensive information • Are often long – 5, 10, 20 or more pages

8. Key Principles Common to Both • Content is organized into relevant, clearly defined sections, generally with more relevant information higher in the document • Work and academic experiences appear in reverse chronology • Formatting choices (fonts, margins, etc.) are consistently applied, make scanning easy and highlight critical information • Document is free from grammatical mistakes or typos • Content and format decisions are made with the reader in mind

9. Résumés • What kinds of information do you typically find on a résumé? • What is necessary and what is optional?

10. Résumé Content Optional information • Objective • Summary or Profile • Community Involvement • Additional Training and Certification • Professional Memberships • Interests Core information • Personal Contact Info • Education • Work Experience • Competencies (skills, knowledge and attributes) • References

11. Résumé Formats • Chronological • Functional • Combination

12. Résumé Formats Chronological • Most common format - generally preferred by employers • Statements describing competencies appear only under specific work, volunteer or educational experiences • Easier to prepare than other formats

14. Résumé Formats Functional • Fairly common format • Statements describing competencies appear only in thematic groups separate from the list of work, volunteer and educational experiences • More difficult to prepare than a chronological résumé

16. Résumé Formats Combination • Fairly common format • Statements describing competencies appear in thematic groups AND under specific work, volunteer or educational experiences • Most difficult format to prepare effectively

18. Competencies Skills Knowledge Attributes

19. UVic Competency Frameworks • Faculty of Graduate Studies has developed • A set of 9 competencies for graduate students • Co-op and Career has developed • A set of 10 core competencies common to all programs • Additional program specific competencies • A set of 4 international competencies

20. Faculty of Graduate Studies: 9 Competencies • Intellectual & Creative Capacity • Knowledge Development • Knowledge Translation • Teaching & Dissemination • Research Development & Project Management • Leadership & Personal Resourcefulness • Global Citizenship & Civic Engagement • Integrity & Ethical Conduct • Career Development

21. Co-op & Career: 10 Core Competencies • Personal Management • Communication • Managing Information • Research and Analysis • Project and Task Management • Teamwork • Commitment to Quality • Professional Behaviour • Social Responsibility • Continuous learning

22. Accomplishment Statements… • Describe the competencies(skills, knowledge, attributes) you demonstrated in specific experiences • Are expressed in terms of visible behaviours • Are not vague (“experienced in research”, “responsible for classroom instruction” do not cut it) • Follow a consistent format beginning with a descriptive action verb and followed with concrete, contextual information • Describe the outcomes you achieved (include numbers to quantify when possible)

23. Accomplishment Statements • Competency – Teaching and Dissemination • “Designed and delivered a new course entitled ‘Beyond tonalism and atonalism’ which engaged students in an experiential exploration of new directions in contemporary music”

24. Accomplishment Statements • Competency – Research and Analysis • “Used in vitro single cell neurophysiological recording and stimulation to study developmental emergence of two serotonin-mediated forms of synaptic plasticity” • “Synthesized findings from 12 research studies on organic blueberry farming to identify best agricultural practices and prepare information sheet distributed to berry farmers in British Columbia”

25. Accomplishment Statements • Competency – Leadership and Personal Resourcefulness • “Organized and led a group of student and faculty representatives from nine humanities and social science departments to promote issues of concern to indigenous students on campus”

26. Accomplishment Statements • Competency – Communication • “Listened effectively to an average of 40 technical support customers a day to better understand their needs and successfully implement solutions”

27. Accomplishment Statements • Competency – Project and Task Management • “Used customized project management software to coordinate the recruitment and training of 32 new employees over a six-month period”

28. Sample Résumés • Competency – Project and Task Management • “Used customized project management software to coordinate the recruitment and training of 32 new employees over a six-month period”

29. CVs • What kinds of information do you typically find on a CV? • What is necessary and what is optional?

30. CV Content Optional information • Objective • Summary or Profile • Professional Service • Non-academic Work Experience • Competencies (skills, knowledge and attributes) • Additional Training and Certification Core information • Personal Contact Info • Education • Awards & Distinctions • Research Interests • Research Experience • Teaching Experience • Publications & Presentations • Professional Affiliations • References

31. CV Format • CV’s are generally organized according to a chronological format… however… • … There is no rule against following a functional or combination format • Competencies, if they are expressed at all, are usually listed under the relevant experience or summarized in a Profile or Highlights section

33. New Academics/Professionals • Your résumé and CV may closely resemble one another • A Research Interests section is probably the easiest section to add in right away to begin building a CV • Look for opportunities in your program to gain experience building key sections of your CV: Research Experience, Teaching Experience, Publications, Presentations, Professional Affiliations • Talk with your supervisor and other faculty members about CV building opportunities

34. Established Academics/Professionals • Your résumé and CV should be clearly differentiated documents • Be meticulous in compiling all your experience in the key sections of your CV: Research Experience, Teaching Experience, Publications, Presentations, Professional Affiliations • Ask your colleagues for feedback

35. Services and Support • Résumé and CV resources are available on our website: http://www.uvic.ca/coopandcareer/ • The Career Educators from Co-op and Career are available to review your draft résumés and CVs We look forward to working with you!