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4033 Expenditures Report. Presented by PTD Technology 3001 Coolidge Road Suite 403 East Lansing, MI 48823. Technical Help I pushed a button and nothing happened! Why am I getting this error message? PTD Help Desk cteis.help@PTDtechnology.com (800) 203-0614 or (517) 333-9363 Ext. 128.

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4033 expenditures report

4033 Expenditures Report

Presented by

PTD Technology

3001 Coolidge Road

Suite 403

East Lansing, MI 48823


Support

Technical Help

I pushed a button and nothing happened!

Why am I getting this error message?

PTD Help Desk

cteis.help@PTDtechnology.com

(800) 203-0614 or (517) 333-9363

Ext. 128

Policy Help

Where do I find my info?

How do I report a credit?

Joan Church

ChurchJ@michigan.gov

(517) 335-0360

Support

OCTE Website: http://www.michigan.gov/octe


Logging in
Logging In

  • Make sure you have a MEIS account:

    • https://cepi.state.mi.us/meispublic

  • Your Fiscal Agency Authorized Official (Level 5 Official) will authorize your MEIS account for CTEIS.

  • Navigate to www.cteis.com (or train.cteis.com).

  • Enter your MEIS account username and password.

  • CTEIS is a Web-based system, so you must continue to take actions in the application or you will become inactive.

  • CTEIS will log you out after 15 minutes of inactivity!


What is the 4033 expenditures report
What Is the 4033 Expenditures Report?

  • Used to collect funds spent in support of state-approved CTE programs.

    • Section 61a(1) CTE Added Cost funds spent

    • Local funds spent

    • Federal funds spent

Why Is This Report Important?

  • Fiscal agencies are accountable for CTE Added Cost funds they receive and spend.

  • Data is used annually to calculate reimbursement rates (Added Cost Factors) for each CIP Code.


The 5 step process
The 5-Step Process

  • Collect expenditure information from appropriate personnel.

  • Create distribution tables (where applicable).

    • We will see some examples later on!

  • Enter expenditure records.

  • Run Expenditures (4033) Report validation.

  • Submit your final Expenditures (4033) Report.


What information do i report
What Information Do I Report?

  • State-approved CTE programs (Grades 9-12)

  • How do I know they are approved?

    • The classes contained enrolled students.

    • The enrollments were reported on the Spring Enrollment (4483) Report.

  • Expenditures are reported at the building level for each PSN.


Collecting expenditure information
Collecting Expenditure Information

  • Typically collected from the Business / Finance Office.

  • Contact tables may be helpful!

    • Example in manual (Appendix: Contact Table)

Know the Following:

  • Amount of expenditure you are reporting.

  • PSN for each expenditure.

  • Percentage of expenditure to be applied to each PSN (if applied to multiple programs).


Fcs special cases
FCS Special Cases

Family and Consumer Sciences (19.0000) programs have special reporting requirements:

  • Only the Parenthood Education course (Section 2) may receive CTE Added Cost funds.

  • All CTE Added Cost funds must be spent in Parenthood Education.

  • Special line items are provided for Parenthood expenditures.

  • All expenditures for Parenthood Education will count toward the local contribution requirement.

  • Non-Parenthood expenditures are reported in a special area of your report.

    • This is the Non-Parenthood Family & Consumer Sciences line (#27).

    • We will talk about this in a little while so it makes more sense.


Generating a blank 4033 report
Generating a Blank 4033 Report

  • To view all PSNs in a building, you may run validation for a building with no entered expenditures.

  • Export: save as a PDF, Excel, or Word document.

    • Report is now printable.

  • Reports from previous years are also viewable.


Added cost explanation
Added Cost Explanation

  • Shows the total of all expenditures reported by each building in your Fiscal Agency.

  • Shows if a Fiscal Agency has met its match requirements.

  • Added Cost Factors determine the amount of funding you will receive next year.

  • Viewable only by Fiscal Agents and CEPD Administrators.

    • Go to Expenditures menu →Run Expenditure Rep.


Retaining cte added cost funds
Retaining CTE Added Cost Funds

  • Added Cost Funding Received

    • This is how much money your Fiscal Agency received in the previous funding cycle.

    • Each Fiscal Agency must spend all of the funds it received.

    • 90% of Added Cost funds must support program improvement.

      • Program improvement items are shown in the Appendices of your manual.

←Added Cost Funding Received


Retaining cte added cost funds1
Retaining CTE Added Cost Funds

  • Local Contribution (Added Cost Match)

    • Each Fiscal Agency must spend local funds which match or exceed the funding it has received multiplied by 4/3.

Added Cost Funding Received

x 1.333333

← = Expected Local

Contribution


Retaining cte added cost funds2
Retaining CTE Added Cost Funds

  • Non-Vocational Cost

    • CTE programs must run at a rate comparable to “regular” programs.

    • The Foundation Allowance is how much money schools receive every day for each student. This number is supplied by OCTE.

    • 1/6 of the Foundation Allowance = Non-Vocational Cost per student hour.

Foundation Allowance / 6

x Total Student Hours

←= Non-Vocational cost

to Fiscal Agency


Distribution tables
Distribution Tables

  • Allow you to spread the cost of an expenditure across multiple PSNs.

  • Examples:

    • Distributing a single teacher’s salary across multiple programs.

    • “Bundling” travel time to apply to many PSNs.

    • Claiming maintenance costs for several classrooms.

  • Tables may be created or edited in the Expenditures menu.

  • Enter the total of your expenditures in a particular category.

    • Choose the percentage to apply to each PSN.


Entering expenditure records
Entering Expenditure Records

  • Expenditures may be entered in mass.

  • Expenditures are easy to update and delete.


Run 4033 report validation
Run 4033 Report Validation

  • Go to the Expenditure Menu → Run Expenditure Rep.

    • Click the Select link to the left of your building.

  • View the building details.

  • Press the Run Validation button.

  • Errors appear in a table:

    • Must be cleared before you may complete your report.

    • Address warnings.


Completing your report
Completing Your Report

  • After all errors are cleared:

    • The View Report button becomes active.

    • The Mark Building Complete button becomes active.

  • When a building is marked complete, the system attempts to E-mail your Fiscal Agency Authorized Official.

    • Follow up by contacting your FA Authorized Official personally.

  • Export your report to a PDF file.


Submitting your report
Submitting Your Report

  • Reports submitted at the building level are subject to a series of reviews:

    Building Level → Fiscal Agent →

    CEPD Administrator → OCTE

  • Directions for Fiscal Agent and CEPD Administrator submissions are at www.cteis.com.


Appendices
Appendices

  • Line item descriptions

  • Contact Table example

  • Allowable expenditures

  • Program improvement items


Questions
Questions?

Don’t forget to fill out our Training Evaluation Form at www.PTDtechnology.com/CTEIS/TrainingDay

Thank you!


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