Ho w to Deliver an Effective Oral Presentation

1. How to Deliver an Effective Oral Presentation C. Antonio Jesurun, MD. Professor, Pediatrics TTU HSC-El Paso

2. Preparation

3. Objectives Today • How do adults like yourself learn • Focus on the art of communication • Focus on what you want to communicate • Understand how you will be evaluated

4. Your Objectives • Spend time preparing • Communicate clearly • Demonstrate positive attitude • Avoid mannerisms which distract listener

5. Adult Learning • Want information to solve specific problems • Need to integrate new ideas with what they know • Prefer to know a few things well • Gender differences; serial vs. parallel processing

6. Adult Learning • Adults have their own learning objectives • Want to control learning • Adults are internally motivated • Need learning to be immediately applicable • Problem with time gap between acquisition and application of knowledge

7. Preparation • Know your audience • Retention • How many major points will listener retain? • How much detail? • How much should be in a handout?

8. Types of People • Controlling • People-oriented-trusting • Data-oriented-need structure • Conceptual-want whole picture

9. Eye Contact

10. Physical--Skills • Positive affirmation-display confidence • Eye contact-most important • Gestures-natural position • Monitor movement

11. Mechanical • Seating-together • Tools-check out ahead of time • Laptop • Projector • Overheads • Microphone • Podium

12. Audience Responds to • Personality • Personal Anecdotes • Visual Aids

13. Fundamental Elements of Message • TONE OF VOICE 38% • WORDS 7% • NON-VERBAL 55%

14. Paralinguistic Communication • Verbal signals • Rate • Volume • Pitch • Pauses • Energy

15. Some Ways to Open • Introduce yourself • Refer to group’s common experience • Give a time frame-”for the next 50 minutes” • Give a startling statistic or quote a famous person

16. Some Ways to Open • Ask a rhetorical question • Show your agenda • Give learning objectives • By the end of this lecture you will be able to: • Understand…… • Recognize……. • Identify………..

17. Visual Aids • The speaker should keep the audience’s attention-not the slide • Use text only as a guidepost • Too much data make itharder to read • Spell check!

18. The Listener • What is in this for me? • What is the point of this part? • Why am I hearing this from you? • Do I like this person? • Is this person reliable?

19. Points to Remember • Take topic seriously-not yourself • Controlled nervousness • OK to do something physical early to control nervousness • Concentrate on material not yourself

20. Tips for Visual Aids • Dark background • Use non-Serif fonts • Arial-good • Three to four bullets per slide • Watch out for animation schemes • Have a back-up

21. Pointsto Remember • Maintain eye contact • Do not judge listeners’ reaction by external signs • Practice three times

22. Aim Presentation at Average Listener-not the Expert

23. Presenting • Keep toes pointed toward audience • Talk to the audience, not to the slide • Do not reveal slide until appropriate • Explain X and Y axis on charts

24. Parts of Presentation • Introduction • Introduce yourself-establish rapport • Explain the purpose-establish logic • What you are going to do • Overview-establish expectations • How you are going to do it.

25. Parts of Presentation • Body • Problem/solution • Pros/cons • Definition/examples • Forest or the trees

26. Conclusion • Review • Plan of action • Closing remarks

27. Your Evaluation • Organization-appropriate transitions • Content-clearly stated • Delivery-appropriate speech • Visual Aids-used with finesse • Effectiveness-convincing