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Kiwanis Club Leadership Training . Nebraska-Iowa Kiwanis District 2012-2013. Club Leadership Education. Welcome!. Introductions. Who’s in attendance?. Club Leadership Education. Session Goals & Expectations Enhance your Kiwanis knowledge. Improve your Club Leader effectiveness.

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kiwanis club leadership training

Kiwanis Club Leadership Training

Nebraska-Iowa

Kiwanis District

2012-2013

introductions
Introductions

Who’s in attendance?

club leadership education
Club Leadership Education

Session Goals & Expectations

  • Enhance your Kiwanis knowledge.
  • Improve your Club Leader effectiveness.
  • Review your Club Leader responsibilities.
  • Prepare for a GREAT 2012-13 Club Year.
meeting agenda
Meeting Agenda

Club Leadership Education

  • Section I - Kiwanis Organization
  • Section II - Leadership & Communications
  • Section III – Membership, Service and Growth
  • Section IV - Keys for Successful Club Operations
  • Section V - Club Bylaws & Officer Duties
  • Section VI - Kiwanis Foundations
  • Section VII - Discussion and Evaluation
club leader packet
Club Leader Packet

Each Club CLE folder includes:

  • Participant Guide
  • Leadership Guide
  • Kiwanis Facts
  • Community Analysis
  • Club Excellence Tool
  • Planning Your Club’s Success
  • Club Bylaws Format
  • List of Available Resources
  • One-Minute Speech
defining statement
Defining Statement

Kiwanis is a global organization of volunteers dedicated to changing the world one child and one community at a time.

slide8

Kiwanis Organization

Section I

Kiwanis Organization

kiwanis organization

Kiwanis Organization

  • Kiwanis International
  • Kiwanis Districts
  • Kiwanis Divisions
  • Kiwanis Clubs
  • Kiwanis Members
    • (One Can Make a Difference!)
slide11

Kiwanis Organization

  • Kiwanis International
  • Headquarters: Indianapolis, IN
  • Clubs in 80 nations & geographic areas,
      • 600,000 adult & youth members
      • 2011-2012 Officers:
      • Alan Penn, President
      • Thomas DeJulio, President-elect
kiwanis organization1
Kiwanis Organization
  • NE-IAKiwanisDistrict:
      • (One of 47 Kiwanis Districts in the World)
      • District Office: Williamsburg, Iowa
      • GovernorMarvel Dunaway
      • Governor-elect Bob Mitchell
      • Vice Governor Andy Bradley
      • Past Governor Gus Dornbusch
      • Secretary/Treasurer Frank Murphy
kiwanis district organization
Kiwanis District Organization

NE-IA Kiwanis District:

  • 24 Divisions:

Each Division led by a Lt. Governor

  • 191 Kiwanis Clubs:

Each Club headed by a President

  • About 6,500 Adult Kiwanis Members:

“One Can Make A Difference”

governor mitchell s goals
Governor Mitchell’s Goals

“WhenYou Score One for Kiwanis:The Kids Win!”

Service Delivers Membership

and

Membership Delivers Service!

2012 13 district goals
2012-13 District Goals
  • Strengthen existing clubs & open new clubs.
  • Improve the quality of the Kiwanis Club experience.
  • Increase our commitment to service.
  • Implement our Global Campaign for Children: “The ELIMINATE Project.”
  • Successfully implement the Regional Trustees governance model.
ne ia kiwanis district regions
NE-IA Kiwanis District Regions
  • Region I - Divisions 21, 22, 23, 24
  • Region II- Divisions 17, 18, 19, 20
  • Region III- Divisions 3, 4, 5, 6
  • Region IV- Divisions 1, 2, 7, 8
  • Region V- Divisions 11, 12, 13, 16
  • Region VI- Divisions 9, 10, 14, 15
district governance consists of
District Governance Consists Of:
  • Approval of budgets
  • Review of bylaws
  • Policy changes
  • Personnel management
  • Strategic planning
  • Addressing District level issues
district organizational structure
District Organizational Structure

District

Secretary/Treasurer

Governor

Immediate

Past Gov

Regional Trustees

Lt. Governors

Governor

Elect

Vice

Governor

Club Presidents

leadership
Leadership

Section II

Leadership & Communications

effective leadership
Effective Leadership

Leadership

  • Possess both

hard and soft skills

leadership requirements
Leadership Requirements

Effective Leaders Need To Be:

  • Familiar with Kiwanis organization & policies
  • Effective communicator
  • Possess organizational skills
  • Work well with volunteers
leadership challenges
Leadership Challenges

Effective Leaders Realize:

  • All volunteer teams
  • Limited authority
  • One-year terms
  • Competition for time
  • Experts are everywhere
succession planning
Succession Planning
  • Smooth Transition of Leadership
  • Preparation of Club Leadership
effective communications

Communication

Effective Communications

Club Meeting

Newsletters

Board Meetings

Club Website

Social Media

Making Sure Your Message Gets Through!

communication resources
Communication Resources
  • KiwanisOne Reporting
  • www.kiwanisone.org
  • www.ne-ia.kiwanisone.org
  • Club Websites
  • Leadership Guide
e mail communications
E-mail Communications
  • Be concise, professional and emotionally neutral.
  • Keep it simple.
  • Never be negative or corrective.
  • Don’t speak to one person by e-mailing everyone else.
  • Remember – anything in an e-mail should be considered public.
slide35

Club Meetings

  • Friendly and Welcoming Atmosphere
  • Organized Agenda
  • Efficient Meeting—stick to the agenda
  • Informative and interesting program
  • Kiwanis Education “Education Minute”
  • Fun – Fun - Fun
club meeting essentials
Club Meeting Essentials
  • Agenda is a must
  • Involve members in meeting & activities
  • “SELL” your club at every meeting
  • Share success of recent service events
  • Education time for guests and members
  • Be cautious with jokes so they are not at the expense of someone else!
membership service growth
Membership-Service-Growth

Section III

Membership, Service and Growth

membership

Membership with the 3 R’s

Membership

Finding new members and keeping those that you have as to meet new and old project needs.

Recruitment

Recognition

Retention

why open new clubs
Why Open New Clubs?

Recruitment

  • Meets under-served needs of communities.
  • Enhances the visibility of Kiwanis.
  • Re-energizes the sponsoring clubs.
  • Adds new hands for increasing service.
recruitment plan
Recruitment “Plan”
  • Obtain Board approval
  • Involve the club membership
  • Set goals and expectations
  • Provide the tools andresources
  • Invite and ASK!

Establish a Recruitment Plan

recruitment ask
Recruitment “Ask”

The One-Minute Speech

  • Prepare yourself to explain your passion for Kiwanis
  • Tell your Kiwanis story (Kiwanis Moments)
  • Develop different versions of your speech
  • Sign up members
slide42

Retention

  • Key to Retention is “Involvement”
    • Conduct New & Old Member Orientation/Update
    • Have an Active Mentoring Program
    • Involve New Members in:
          • Service Projects
          • Club Committees
          • Fundraising Projects
          • Nurturing Relationships
        • Recognize Member Accomplishments
recognition
Recognition

Types of Member Recognition:

  • Informal – personal recognition
  • Public – newsletter, newspaper, media
  • Formal – plaque, pin, token of appreciation
  • Give it frequently
  • Give it via a variety of methods
  • Give it honestly
  • Give it appropriately for the achievement
slide44

Retention Through SLPs

Growth: SLPs

Service Leadership Programsneed to grow!!

Every effective Kiwanis club should sponsor

or co-sponsor one or more

Service Leadership Programs.

slide45

Section IV

Keys for Successful Club Operations

slide46

What Makes a

Successful Club?

set smart goals
Set “SMART” Goals:

Club Goals

  • S pecific
  • M easurable
  • A ction oriented
  • R ealistic
  • T ime bound
successful clubs require

Club Fundamentals

Successful Clubs Require:
  • Effective Leadership
  • Advanced Planning
  • Implementation of Plans
  • Complete and Timely Reporting
elected club leader responsibilities
Elected Club LeaderResponsibilities:

Club Fundamentals

  • Conduct Community Analysis
  • Conduct Club Assessment
  • Effective Committee Appointments
  • Retreat for Incoming Officers/Appointees
  • Establish Club Planning Calendar
  • Establish Club Goals & Action Plans
    • Utilize Kiwanis Distinguished Criteria
community analysis
Community Analysis:

Each club will conduct a Community Analysis every two years.

Club Fundamentals

  • Community Analysis
  • Meet with community leaders
  • Needs
  • Needs for Children and Community
  • Projects
  • Develop Projects to meet Needs

With Passion

  • Members and Support
  • Generate need for Volunteers & Dollars
slide51

Club Fundamentals

Club Assessment

  • District Goal: Each club will do a club assessment Annually.
  • The Club Excellence Tool
      • How good is our club?
      • How can it improve?
      • How can it better serve your community??
getting the right people on the bus
Getting the right people on the bus

Club Fundamentals

. . . and in the right seats serving as committee chairs!

slide53

Club Fundamentals

Committee Appointments:

  • Select committee chairs carefully – When?
  • Select committee members to their strengths and interests
  • Remember: Committees are where the work gets done!
slide54

Club Fundamentals

Club Leadership “Retreat”

  • “Plan and Organize for the Coming Year”
    • Involve Club Officers, Club Directors, and Committee Chairs in the planning
    • Develop plan for the new club year based upon:
        • Community Analysis priorities
        • Club Assessment results
club planning calendar
Club Planning Calendar

Club Planning Calendar:

Prior to New Club Year:

  • Analyze & Organize
  • Planning & Budget

October:(Start of New Club Year)

  • Get Ready to Go!
  • Review Progress
club planning calendar1
Club Planning Calendar

Club’s Key Calendar Events:

April/May:(Prior to start of new club year!)

  • Conduct Community Analysis
  • Hold Club Annual Meeting (1st week April—2nd week May)

May/June:

  • Attend CLE Training Session
    • Priority for incoming Club and Presidents & Club Presidents-Elect
    • All other club leaders & members welcome
club planning calendar2
Club Planning Calendar

Club’s Key Calendar Events:

June/July:(Prior to start of new club year!)

  • Conduct Club Assessment
  • Appoint Committee Chairs
  • Attend Kiwanis International Convention

July/August:

  • Hold Club Leadership Planning Retreat
  • Attend NE-IA District Convention
club planning calendar3
Club Planning Calendar

Club’s Key Calendar Events:

September:(Prior to start of new club year!)

  • Develop proposed club year budget.
  • Conduct Installation of club officers and directors.
  • New committees meet.
important club budgeting dates

Club Budget Process

Important Club Budgeting Dates:
  • Each committee submits a preliminary budget by September 1st
  • Budget developed by October 1st
  • Board of Directors approves budget by October 15th
club budget accounts
Club Budget Accounts

The club maintains a minimum of two budget accounts:

  • Administrative
  • Service
administrative account
Administrative Account

Administrativeaccounts receive income from:

Administrativeaccounts Cover the ExpensesfoR:

  • Dues
  • Membership fees
  • Meals
  • Assessments
  • International and district dues
  • Conventions & Conferences
  • Magazine subscriptions
  • Meals
  • Club Newsletters
  • Club Program Expenses
  • Liability insurance
service account
Service Account

Service accounts receiveIncomefrom:

Service accounts cover Expenses

for:

  • Public fundraising projects.
  • Member fundraising projects but proceeds designated by the Board as a service fundraising project.
  • Club service activities.
  • Club charitable and educational activities.
  • Sponsored Kiwanis Service Leadership Program (SLP) activity expenses.
  • Liability Insurance
club bylaws incorporation
Club ByLaws & Incorporation

Section V

Club Bylaws &

Officer Duties

club bylaws
Club ByLaws

Are Your Legal Documents Current?

  • Bylaws Approved by Kiwanis International.
  • Club Incorporated within your state as not-for-profit organization.
club officer duties
Club Officer Duties

ClubPresident Duties:

  • Serves as Club CEO
  • Sets club’s vision and image
  • Implements goals to:
    • Improve club members’ experience
    • Increase club’s service to community
  • Motivates and inspires members
  • Facilitates internal and external collaboration
club officer duties1
Club Officer Duties

President Elect’s Duties:

  • Serve as backup for President
  • Serve as Club Executive Committee member
  • Attend Club, Division, & District Activities
  • Actively make plans for next club year
  • Facilitate a smooth transition of leadership
club officer duties2
Club Officer Duties

Vice President’s Duties:

  • Serve as member of Club’s Executive Committee
  • Assess all aspects of club activities and operations
  • Participate in Committee Meetings
  • Attend Club, Divisionand District activities
  • Prepare for smooth transition in club leadership
club officer duties3
Club Officer Duties

Club Secretary’s Duties:

  • Ensure club operations run smoothly
  • Serve as communication hub for the Club
  • Maintain close communications with club leaders and members
  • Report club activities accurately and timely on KiwanisOne (Extremely Important!)
  • Maintain accurate membership records
club officer duties4
Club Officer Duties

Club Treasurer’s Duties:

  • Coordinate collection and disbursal of funds
  • Maintain accurate records and reports
  • Keep Board of Directors informed as to status of club budget on monthly basis
  • File required legal documents on behalf of the club
  • Prepare for annual financial audit
club officer duties5
Club Officer Duties

Board of Directors Duties:

  • Determine policies and activities of club
  • Elect club members and discipline members
  • Approve club budget
  • Approve expenditures & pay bills
  • Counsel committees as needed
  • Oversee management aspects of the club
  • Participate in long range club planning
committee chair duties
Committee Chair Duties

Committee Chair Duties:

  • Schedule committee meeting during August to plan program for new club year:
    • Evaluate current program
    • Consider new activities and approaches
    • Develop a draft committee program
  • Solicit input from club members
  • Determine committee budget needs
  • Schedule monthly committee meetings
  • Attending Club Board meetings
club leader assistance
Club Leader Assistance

Where to Get the Answers?

  • Contact other experienced club members
  • Consult the Kiwanis Leadership Guide
  • Browse Club, District and KiwanisOne Websites
  • Attend CLE Training Session
  • Participate in Webinars & online training
  • Visit other club meetings
  • Contact Division Lt. Governor
leadership resources
Leadership Resources

Available Kiwanis Resources:

  • Leadership Guide – your “Bible!”
  • KiwanisOne Website www.kiwanisone.org
  • NE-IA Kiwanis Website www.ne-ia.kiwanisone.org
  • Division meetings and training sessions
  • Kiwanis International Webinars
  • District MidYear Conference & Annual Convention
  • Kiwanis International Convention
kiwanis foundations
Kiwanis Foundations

Section VI

Kiwanis Foundations

501(C)3 Organizations

kiwanis international foundation

Foundations

Kiwanis International Foundation:
  • Charitable fund raising entity of Kiwanis International
  • Funds grants for District and Division activities and programs
  • Provides Worldwide assistance

Remind your club to donate to the Annual Club Gift Campaign with a gift of $5 per member

the eliminate project
The Eliminate Project

Current KI Foundation

Worldwide Project:

  • Eliminating maternal/neonatal tetanus
  • Goal: Immunize129 million moms and future babies.
  • Cost: US $110,000,000
nebraska iowa district foundation

Foundations

Nebraska-Iowa District Foundation
  • Charitable fundraising entity of NE-IA District
  • Some examples of programs and activities funded:
      • Scholarships for Key Club & Circle K
      • $250,000 towards Pediatric Trauma Kit Project
      • Emergency Backpack Program
      • Camp OK

Remind your club to donate to the Annual Club Gift Campaign with a gift of $5 per member

individual club foundations

Foundations

Individual Club Foundations:
  • Provides funds for club projects not in club budget
  • Opportunity for memorial gifts
  • Contributions are tax deductible
distinguished status it s a roadmap to success

DistinguishedStatus:It’s a roadmap to SUCCESS . . .

Club Goal: Strive to reach distinguished status based on:

Service

Leadership Education

Growth

slide80

Distinguished Member Criteria

  • Sponsor new members
  • Attend Kiwanis events
    • International Convention
    • District Convention, conferences & events
    • Division meetings
  • Participate in Kiwanis service projects
  • Personal contribution to Kiwanis Foundations
club bylaws incorporation1
Club ByLaws & Incorporation

Section VII

Questions & Discussion

Thank you, and have a great year of Kiwanis service

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