Kiwanis club leadership training
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Kiwanis Club Leadership Training . Nebraska-Iowa Kiwanis District 2012-2013. Club Leadership Education. Welcome!. Introductions. Who’s in attendance?. Club Leadership Education. Session Goals & Expectations Enhance your Kiwanis knowledge. Improve your Club Leader effectiveness.

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Kiwanis club leadership training

Kiwanis Club Leadership Training

Nebraska-Iowa

Kiwanis District

2012-2013


Welcome

Club Leadership Education

Welcome!


Introductions

Introductions

Who’s in attendance?


Club leadership education

Club Leadership Education

Session Goals & Expectations

  • Enhance your Kiwanis knowledge.

  • Improve your Club Leader effectiveness.

  • Review your Club Leader responsibilities.

  • Prepare for a GREAT 2012-13 Club Year.


Meeting agenda

Meeting Agenda

Club Leadership Education

  • Section I - Kiwanis Organization

  • Section II - Leadership & Communications

  • Section III – Membership, Service and Growth

  • Section IV - Keys for Successful Club Operations

  • Section V - Club Bylaws & Officer Duties

  • Section VI - Kiwanis Foundations

  • Section VII - Discussion and Evaluation


Club leader packet

Club Leader Packet

Each Club CLE folder includes:

  • Participant Guide

  • Leadership Guide

  • Kiwanis Facts

  • Community Analysis

  • Club Excellence Tool

  • Planning Your Club’s Success

  • Club Bylaws Format

  • List of Available Resources

  • One-Minute Speech


Defining statement

Defining Statement

Kiwanis is a global organization of volunteers dedicated to changing the world one child and one community at a time.


Kiwanis club leadership training

Kiwanis Organization

Section I

Kiwanis Organization


Kiwanis organization

Kiwanis Organization

  • Kiwanis International

  • Kiwanis Districts

  • Kiwanis Divisions

  • Kiwanis Clubs

  • Kiwanis Members

    • (One Can Make a Difference!)


Kiwanis club leadership training

The Kiwanis Family


Kiwanis club leadership training

Kiwanis Organization

  • Kiwanis International

  • Headquarters: Indianapolis, IN

  • Clubs in 80 nations & geographic areas,

    • 600,000 adult & youth members

    • 2011-2012 Officers:

    • Alan Penn, President

    • Thomas DeJulio, President-elect


Kiwanis organization1

Kiwanis Organization

  • NE-IAKiwanisDistrict:

    • (One of 47 Kiwanis Districts in the World)

    • District Office: Williamsburg, Iowa

    • GovernorMarvel Dunaway

    • Governor-elect Bob Mitchell

    • Vice Governor Andy Bradley

    • Past Governor Gus Dornbusch

    • Secretary/Treasurer Frank Murphy


Kiwanis district organization

Kiwanis District Organization

NE-IA Kiwanis District:

  • 24 Divisions:

    Each Division led by a Lt. Governor

  • 191 Kiwanis Clubs:

    Each Club headed by a President

  • About 6,500 Adult Kiwanis Members:

    “One Can Make A Difference”


Governor mitchell s goals

Governor Mitchell’s Goals

“WhenYou Score One for Kiwanis:The Kids Win!”

Service Delivers Membership

and

Membership Delivers Service!


2012 13 district goals

2012-13 District Goals

  • Strengthen existing clubs & open new clubs.

  • Improve the quality of the Kiwanis Club experience.

  • Increase our commitment to service.

  • Implement our Global Campaign for Children: “The ELIMINATE Project.”

  • Successfully implement the Regional Trustees governance model.


Ne ia kiwanis district regions

NE-IA Kiwanis District Regions

  • Region I - Divisions 21, 22, 23, 24

  • Region II- Divisions 17, 18, 19, 20

  • Region III- Divisions 3, 4, 5, 6

  • Region IV- Divisions 1, 2, 7, 8

  • Region V- Divisions 11, 12, 13, 16

  • Region VI- Divisions 9, 10, 14, 15


Region i divisions 21 22 23 24

Region IDivisions 21, 22, 23, 24


Kiwanis club leadership training

Region IIDivisions 17, 18, 19, 20


Kiwanis club leadership training

Region IIIDivisions 3, 4, 5, 6


Kiwanis club leadership training

Region IVDivisions 1, 2, 7, 8


Kiwanis club leadership training

Region VDivisions 11, 12, 13, 16


Kiwanis club leadership training

Region VIDivisions 9, 10, 14, 15


District governance consists of

District Governance Consists Of:

  • Approval of budgets

  • Review of bylaws

  • Policy changes

  • Personnel management

  • Strategic planning

  • Addressing District level issues


District organizational structure

District Organizational Structure

District

Secretary/Treasurer

Governor

Immediate

Past Gov

Regional Trustees

Lt. Governors

Governor

Elect

Vice

Governor

Club Presidents


Leadership

Leadership

Section II

Leadership & Communications


Effective leadership

Effective Leadership

Leadership

  • Possess both

    hard and soft skills


Leadership requirements

Leadership Requirements

Effective Leaders Need To Be:

  • Familiar with Kiwanis organization & policies

  • Effective communicator

  • Possess organizational skills

  • Work well with volunteers


Leadership challenges

Leadership Challenges

Effective Leaders Realize:

  • All volunteer teams

  • Limited authority

  • One-year terms

  • Competition for time

  • Experts are everywhere


Succession planning

Succession Planning

  • Smooth Transition of Leadership

  • Preparation of Club Leadership


Effective communications

Communication

Effective Communications

Club Meeting

Newsletters

Board Meetings

Club Website

Social Media

Making Sure Your Message Gets Through!


Communication resources

Communication Resources

  • KiwanisOne Reporting

  • www.kiwanisone.org

  • www.ne-ia.kiwanisone.org

  • Club Websites

  • Leadership Guide


Communication reminders

Communication Reminders


Communication reminders1

Communication Reminders


E mail communications

E-mail Communications

  • Be concise, professional and emotionally neutral.

  • Keep it simple.

  • Never be negative or corrective.

  • Don’t speak to one person by e-mailing everyone else.

  • Remember – anything in an e-mail should be considered public.


Kiwanis club leadership training

Club Meetings

  • Friendly and Welcoming Atmosphere

  • Organized Agenda

  • Efficient Meeting—stick to the agenda

  • Informative and interesting program

  • Kiwanis Education “Education Minute”

  • Fun – Fun - Fun


Club meeting essentials

Club Meeting Essentials

  • Agenda is a must

  • Involve members in meeting & activities

  • “SELL” your club at every meeting

  • Share success of recent service events

  • Education time for guests and members

  • Be cautious with jokes so they are not at the expense of someone else!


Membership service growth

Membership-Service-Growth

Section III

Membership, Service and Growth


Membership

Membership with the 3 R’s

Membership

Finding new members and keeping those that you have as to meet new and old project needs.

Recruitment

Recognition

Retention


Why open new clubs

Why Open New Clubs?

Recruitment

  • Meets under-served needs of communities.

  • Enhances the visibility of Kiwanis.

  • Re-energizes the sponsoring clubs.

  • Adds new hands for increasing service.


Recruitment plan

Recruitment “Plan”

  • Obtain Board approval

  • Involve the club membership

  • Set goals and expectations

  • Provide the tools andresources

  • Invite and ASK!

Establish a Recruitment Plan


Recruitment ask

Recruitment “Ask”

The One-Minute Speech

  • Prepare yourself to explain your passion for Kiwanis

  • Tell your Kiwanis story (Kiwanis Moments)

  • Develop different versions of your speech

  • Sign up members


Kiwanis club leadership training

Retention

  • Key to Retention is “Involvement”

    • Conduct New & Old Member Orientation/Update

    • Have an Active Mentoring Program

    • Involve New Members in:

      • Service Projects

      • Club Committees

      • Fundraising Projects

      • Nurturing Relationships

    • Recognize Member Accomplishments


Recognition

Recognition

Types of Member Recognition:

  • Informal – personal recognition

  • Public – newsletter, newspaper, media

  • Formal – plaque, pin, token of appreciation

  • Give it frequently

  • Give it via a variety of methods

  • Give it honestly

  • Give it appropriately for the achievement


Kiwanis club leadership training

Retention Through SLPs

Growth: SLPs

Service Leadership Programsneed to grow!!

Every effective Kiwanis club should sponsor

or co-sponsor one or more

Service Leadership Programs.


Kiwanis club leadership training

Section IV

Keys for Successful Club Operations


Kiwanis club leadership training

What Makes a

Successful Club?


Set smart goals

Set “SMART” Goals:

Club Goals

  • S pecific

  • M easurable

  • A ction oriented

  • R ealistic

  • T ime bound


Successful clubs require

Club Fundamentals

Successful Clubs Require:

  • Effective Leadership

  • Advanced Planning

  • Implementation of Plans

  • Complete and Timely Reporting


Elected club leader responsibilities

Elected Club LeaderResponsibilities:

Club Fundamentals

  • Conduct Community Analysis

  • Conduct Club Assessment

  • Effective Committee Appointments

  • Retreat for Incoming Officers/Appointees

  • Establish Club Planning Calendar

  • Establish Club Goals & Action Plans

    • Utilize Kiwanis Distinguished Criteria


Community analysis

Community Analysis:

Each club will conduct a Community Analysis every two years.

Club Fundamentals

  • Community Analysis

  • Meet with community leaders

  • Needs

  • Needs for Children and Community

  • Projects

  • Develop Projects to meet Needs

With Passion

  • Members and Support

  • Generate need for Volunteers & Dollars


Kiwanis club leadership training

Club Fundamentals

Club Assessment

  • District Goal: Each club will do a club assessment Annually.

  • The Club Excellence Tool

    • How good is our club?

    • How can it improve?

    • How can it better serve your community??


Getting the right people on the bus

Getting the right people on the bus

Club Fundamentals

. . . and in the right seats serving as committee chairs!


Kiwanis club leadership training

Club Fundamentals

Committee Appointments:

  • Select committee chairs carefully – When?

  • Select committee members to their strengths and interests

  • Remember: Committees are where the work gets done!


Kiwanis club leadership training

Club Fundamentals

Club Leadership “Retreat”

  • “Plan and Organize for the Coming Year”

    • Involve Club Officers, Club Directors, and Committee Chairs in the planning

    • Develop plan for the new club year based upon:

      • Community Analysis priorities

      • Club Assessment results


Club planning calendar

Club Planning Calendar

Club Planning Calendar:

Prior to New Club Year:

  • Analyze & Organize

  • Planning & Budget

    October:(Start of New Club Year)

  • Get Ready to Go!

  • Review Progress


Club planning calendar1

Club Planning Calendar

Club’s Key Calendar Events:

April/May:(Prior to start of new club year!)

  • Conduct Community Analysis

  • Hold Club Annual Meeting (1st week April—2nd week May)

    May/June:

  • Attend CLE Training Session

    • Priority for incoming Club and Presidents & Club Presidents-Elect

    • All other club leaders & members welcome


Club planning calendar2

Club Planning Calendar

Club’s Key Calendar Events:

June/July:(Prior to start of new club year!)

  • Conduct Club Assessment

  • Appoint Committee Chairs

  • Attend Kiwanis International Convention

    July/August:

  • Hold Club Leadership Planning Retreat

  • Attend NE-IA District Convention


Club planning calendar3

Club Planning Calendar

Club’s Key Calendar Events:

September:(Prior to start of new club year!)

  • Develop proposed club year budget.

  • Conduct Installation of club officers and directors.

  • New committees meet.


Important club budgeting dates

Club Budget Process

Important Club Budgeting Dates:

  • Each committee submits a preliminary budget by September 1st

  • Budget developed by October 1st

  • Board of Directors approves budget by October 15th


Club budget accounts

Club Budget Accounts

The club maintains a minimum of two budget accounts:

  • Administrative

  • Service


Administrative account

Administrative Account

Administrativeaccounts receive income from:

Administrativeaccounts Cover the ExpensesfoR:

  • Dues

  • Membership fees

  • Meals

  • Assessments

  • International and district dues

  • Conventions & Conferences

  • Magazine subscriptions

  • Meals

  • Club Newsletters

  • Club Program Expenses

  • Liability insurance


Service account

Service Account

Service accounts receiveIncomefrom:

Service accounts cover Expenses

for:

  • Public fundraising projects.

  • Member fundraising projects but proceeds designated by the Board as a service fundraising project.

  • Club service activities.

  • Club charitable and educational activities.

  • Sponsored Kiwanis Service Leadership Program (SLP) activity expenses.

  • Liability Insurance


Club bylaws incorporation

Club ByLaws & Incorporation

Section V

Club Bylaws &

Officer Duties


Club bylaws

Club ByLaws

Are Your Legal Documents Current?

  • Bylaws Approved by Kiwanis International.

  • Club Incorporated within your state as not-for-profit organization.


Club officer duties

Club Officer Duties

ClubPresident Duties:

  • Serves as Club CEO

  • Sets club’s vision and image

  • Implements goals to:

    • Improve club members’ experience

    • Increase club’s service to community

  • Motivates and inspires members

  • Facilitates internal and external collaboration


Club officer duties1

Club Officer Duties

President Elect’s Duties:

  • Serve as backup for President

  • Serve as Club Executive Committee member

  • Attend Club, Division, & District Activities

  • Actively make plans for next club year

  • Facilitate a smooth transition of leadership


Club officer duties2

Club Officer Duties

Vice President’s Duties:

  • Serve as member of Club’s Executive Committee

  • Assess all aspects of club activities and operations

  • Participate in Committee Meetings

  • Attend Club, Divisionand District activities

  • Prepare for smooth transition in club leadership


Club officer duties3

Club Officer Duties

Club Secretary’s Duties:

  • Ensure club operations run smoothly

  • Serve as communication hub for the Club

  • Maintain close communications with club leaders and members

  • Report club activities accurately and timely on KiwanisOne (Extremely Important!)

  • Maintain accurate membership records


Club officer duties4

Club Officer Duties

Club Treasurer’s Duties:

  • Coordinate collection and disbursal of funds

  • Maintain accurate records and reports

  • Keep Board of Directors informed as to status of club budget on monthly basis

  • File required legal documents on behalf of the club

  • Prepare for annual financial audit


Club officer duties5

Club Officer Duties

Board of Directors Duties:

  • Determine policies and activities of club

  • Elect club members and discipline members

  • Approve club budget

  • Approve expenditures & pay bills

  • Counsel committees as needed

  • Oversee management aspects of the club

  • Participate in long range club planning


Committee chair duties

Committee Chair Duties

Committee Chair Duties:

  • Schedule committee meeting during August to plan program for new club year:

    • Evaluate current program

    • Consider new activities and approaches

    • Develop a draft committee program

  • Solicit input from club members

  • Determine committee budget needs

  • Schedule monthly committee meetings

  • Attending Club Board meetings


Club leader assistance

Club Leader Assistance

Where to Get the Answers?

  • Contact other experienced club members

  • Consult the Kiwanis Leadership Guide

  • Browse Club, District and KiwanisOne Websites

  • Attend CLE Training Session

  • Participate in Webinars & online training

  • Visit other club meetings

  • Contact Division Lt. Governor


Leadership resources

Leadership Resources

Available Kiwanis Resources:

  • Leadership Guide – your “Bible!”

  • KiwanisOne Website www.kiwanisone.org

  • NE-IA Kiwanis Website www.ne-ia.kiwanisone.org

  • Division meetings and training sessions

  • Kiwanis International Webinars

  • District MidYear Conference & Annual Convention

  • Kiwanis International Convention


Kiwanis foundations

Kiwanis Foundations

Section VI

Kiwanis Foundations

501(C)3 Organizations


Kiwanis international foundation

Foundations

Kiwanis International Foundation:

  • Charitable fund raising entity of Kiwanis International

  • Funds grants for District and Division activities and programs

  • Provides Worldwide assistance

Remind your club to donate to the Annual Club Gift Campaign with a gift of $5 per member


The eliminate project

The Eliminate Project

Current KI Foundation

Worldwide Project:

  • Eliminating maternal/neonatal tetanus

  • Goal: Immunize129 million moms and future babies.

  • Cost: US $110,000,000


Nebraska iowa district foundation

Foundations

Nebraska-Iowa District Foundation

  • Charitable fundraising entity of NE-IA District

  • Some examples of programs and activities funded:

    • Scholarships for Key Club & Circle K

    • $250,000 towards Pediatric Trauma Kit Project

    • Emergency Backpack Program

    • Camp OK

Remind your club to donate to the Annual Club Gift Campaign with a gift of $5 per member


Individual club foundations

Foundations

Individual Club Foundations:

  • Provides funds for club projects not in club budget

  • Opportunity for memorial gifts

  • Contributions are tax deductible


Distinguished status it s a roadmap to success

DistinguishedStatus:It’s a roadmap to SUCCESS . . .

Club Goal: Strive to reach distinguished status based on:

Service

Leadership Education

Growth


Kiwanis club leadership training

Distinguished Member Criteria

  • Sponsor new members

  • Attend Kiwanis events

    • International Convention

    • District Convention, conferences & events

    • Division meetings

  • Participate in Kiwanis service projects

  • Personal contribution to Kiwanis Foundations


Club bylaws incorporation1

Club ByLaws & Incorporation

Section VII

Questions & Discussion

Thank you, and have a great year of Kiwanis service


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