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Introduction to the Document Location Number ( DLN)

Introduction to the Document Location Number ( DLN). Self-study . What is a DLN. IRM 3.12.3.2.2.1  (01-01-2014) Document Locator Number The document locator number (DLN) is a unique number assigned to every return processed by the Automatic Data Processing (ADP) Systems.

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Introduction to the Document Location Number ( DLN)

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  1. Introduction to the Document Location Number (DLN) • Self-study

  2. What is a DLN • IRM 3.12.3.2.2.1  (01-01-2014)Document Locator Number • The document locator number (DLN) is a unique number assigned to every return processed by the Automatic Data Processing (ADP) Systems. • The DLN is used to control, identify and locate a document. • Always make certain that the DLN on the Error Screen matches the DLN of the document before making any corrections to the screen display. IRM 3.12.3.2.2.1.3.

  3. 3.12.3.2.2.1  (01-01-2014)Document Locator Number • The document locator number (DLN) is a unique number assigned to every return processed by the Automatic Data Processing (ADP) Systems. • The DLN is used to control, identify and locate a document. • Always make certain that the DLN on the Error Screen matches the DLN of the document before making any corrections to the screen display. IRM 3.12.3.2.2.1.3. 3.12.3.2.2.1.1  (01-01-2014)Julian Date • A Julian date is the numeric day of the year. For example, April 15, 2014, is Julian Date 105, the 105th day of 2014. • The sixth, seventh and eighth digits of a DLN make up the Julian date. 3.12.3.2.2.1.2  (01-01-2014)Sequence Number The twelfth and thirteenth digits of the DLN are the sequence number. • Returns in a block are numbered from "00" to "99" . • The maximum number of returns in a numbered block is 100. • Numbered returns in a block must stay in sequence number order.

  4. 4 Document Locator Number • 4.1 Nature of Changes • 4.2 DLN Composition • 4.3 Campus and File Location Codes • 4.4 Individual Master File (IMF) Electronically Filed Returns General • 4.5 1040 Online Filing Program • 4.6 Modernized e-File • 4.7 EFTPS • 4.8 Master File and Non-Master File Tax Account Codes • 4.9 Reduce Unnecessary Filers (RUF) Program DLN • 4.10 Master File Endorsement Data • 4.11 IDRS Sequence Number • 4.12 Residual Remittance Processing System (RRPS) • 4.13 Color Code for DLN • 4.14 Returns Processing Adjustment Blocking Series • 4.15 How to Identify the DLN of the Return • 4.16 Forms 2275, 4251 and 5546 • 4.17 Priorities • 4.18 Requesting Returns Through the IDRS • 4.19 Attachments to Returns

  5. Where is the DLN andAnd What Does It Mean?

  6. DLN Explanation • Each part of this number has a meaning • First 2 digits is the Field Location Code. • The third digit is Tax Class • The fourth and fifth digits is the Document Code • The 6th – 8th digit is the Julian Date • The 9th – 11th digit is the Block Series • The 12th and 13th digit is Serial # (number of documents) • The 14th number is the List Year

  7. Where is the DLN in the IMF?

  8. DLN Example – Full DLN07217-127-26091-5 (normal)07 2 17 – 127 – 260 91 – 5 (exploded) • Using the 6209 Manual you can look up each of these codes to understand what they mean. • Field Location Code or Campus Code = 07 • Tax Class = 2 • Document Code = 17 • Julian Date = 127 • Blocking Code = 260 • Serial Number = 91 • List Year = 5

  9. DLN - Campus072 17 – 127 – 260 91 - 5 • Using the 6209 Manual look up the Field Location Code or Campus Code for 07. • Atlanta Campus • On Page 67 of 613 of the 6209 Manual • In Section 4-3

  10. DLN – Tax Class07 217 – 127 – 260 91 - 5 • Using the 6209 Manual look up the Tax Class 2 • Income Tax • Page 65 of 613 of the 6209 Manual • In Section 4-1

  11. DLN – Document Code 07 2 17– 127 – 260 91 - 5 • Using the 6209 Manual you can look up each of these codes to understand what they mean. • 17 = Document Code for a TC 460 • Page 129 of 613 of the 6209 Manual • In Section 8-19

  12. DLN - Julian Date07 2 17 – 127– 260 91 - 5 • Using the 6209 Manual you can look up the Julian Date. • Julian Date • 127 = May 7, 2010 • Page 591 of 613 of the 6209 Manual • In Section 18-6

  13. DLN – Blocking Code07 2 17 – 127 – 26091 - 5 • Using the 6209 Manual you can look the blocking code to understand what they mean. • 260 is the Blocking Code • 260 = Forms 1040X processed by Document Perfection • Page 79 of 613 of the 6209 Manual • In Section 14-15

  14. DLN – Serial Number07 2 17 – 127 – 260 91- 5 • Using the 6209 Manual you can lookup what this means. • 91 is the Serial Numbers • Page 66 of 638 pages. • In Section 4-2 • Serial Numbers is the maximum number of records within a block is 100 and they are serially numbered from 00 thru 99. • In other words in this DLN there should be 92 documents to support this entry.

  15. Fin

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